About the Role: Loyalty360 is seeking a highly organized, proactive, and relationship-oriented professional to support executive leadership while helping drive membership, sponsorship, event, and research sales initiatives. This is not a traditional administrative role. You'll serve as the operational backbone of our sales and business development efforts—helping manage opportunities, track contracts and renewals, coordinate follow-up activities, maintain CRM data, and ensure prospects and clients receive exceptional service. The ideal candidate thrives in a fast-paced environment, enjoys interacting with people, loves staying organized, and takes pride in making sure nothing falls through the cracks. Key Responsibilities: Executive & Administrative Support: -Manage executive calendars, meetings, and follow-up action items. -Prepare reports, presentations, and business correspondence. -Coordinate internal and external meetings, virtual events, and special projects. -Support conference and event logistics as needed. -Help maintain operational processes and organizational efficiency. Sales & Business Development Support: -Track leads, opportunities, contracts, renewals, and sales activities. -Coordinate prospect and client outreach, follow-up, and meeting scheduling. -Maintain CRM records, pipelines, and account information. -Assist with proposals, sponsorship agreements, contracts, and sales presentations. -Support membership, event, sponsorship, and research sales initiatives. -Research prospective organizations and identify key decision-makers. -Help ensure opportunities move efficiently through the sales process. Executive & Administrative Support: -Manage executive calendars, meetings, and follow-up action items. -Prepare reports, presentations, and business correspondence. -Coordinate internal and external meetings, virtual events, and special projects. -Support conference and event logistics as needed. -Help maintain operational processes and organizational efficiency. Qualifications: -2+ years of experience in executive support, sales support, account coordination, customer success, or related roles. -Strong organizational, communication, and project management skills. -Experience working with CRM platforms such as Salesforce or HubSpot. -High attention to detail and ability to manage multiple priorities. -Proficiency with Microsoft Office and business productivity tools. What Success Looks Like: -Opportunities are consistently followed up on and tracked. -Contracts, renewals, and client communications are managed proactively. -Executive priorities stay organized and on schedule. -Prospects, members, sponsors, and partners receive timely, professional support. -Sales and operational processes run smoothly and efficiently. If you enjoy building relationships, staying organized, and helping drive business growth while working directly with leadership, we'd love to hear from you.

Hello! We're looking for a personable and driven Client Success Manager to join CityScoop — a marketing company like you've never seen. This is a remote, part-time position starting at 10 hours/week, with a clear path to full-time (40 hours/week) as you build your client roster. Before applying, please visit our website and watch the two short videos on the homepage: http://cityscoop.com/ You have never seen anything like CityScoop's News-Powered Marketing™ — and that's exactly what makes this role unique. What Makes This Role Different At CityScoop, we've built our own proprietary AI agent that handles the daily execution of client work — content, reporting, optimization, and more — so you don't have to. Your job is simple: show up for your clients. Once a month, you'll meet with each client over Zoom to walk them through their results, align on goals, and identify opportunities to add more value. That's it. No juggling daily tasks, no chasing deliverables — just meaningful client relationships. ✅ Who We're Looking For Our ideal candidate: Is based in the U.S., with availability during PST business hours (8 AM – 4 PM). Speaks fluent English with excellent verbal communication skills. Is a natural relationship-builder who clients genuinely enjoy talking to. Has experience in marketing, sales, or account management — you should be comfortable discussing marketing performance and strategy with business owners. Can confidently identify when a client could benefit from one of our add-on services and present that opportunity naturally during a review meeting. Is reliable, punctual, and takes ownership of their client relationships. 📅 What Your Month Looks Like Your primary responsibility is conducting monthly one-on-one video meetings with your assigned clients to: Review their monthly performance reports Discuss progress toward their goals Offer strategic guidance and next steps Present relevant add-on services where appropriate Our AI agent handles everything in between. You focus on the relationship. 📈 Training & Growth Timeline We offer a paid training phase starting at approximately 10 hours per week. As you get comfortable with our platform, reports, and client base, your hours grow — with a clear path to full-time (40 hours/week) for the right candidate. After 2+ years, top performers may be considered for a managerial role overseeing other Client Success Managers. 📝 How to Apply In your proposal, please: Confirm you're located in the U.S. and available during PST hours Share your sales, marketing, or account management experience — give us specific examples of client-facing work you've done Tell us what your approach is to an underperforming client who seems disengaged — how do you re-energize that relationship? Starting pay: $20–25/hour (part-time during training, scaling to full-time) Managerial track: $35/hour (eligible after 2 years) This is a long-term role built for someone who genuinely loves people and wants to be the face of an innovative, fast-growing company that's helping small businesses thrive online — without being buried in day-to-day execution. We look forward to hearing from you!

We are looking for a highly organized Virtual Administrative Assistant to manage online platform operations. Your primary duties will include: Setting up and managing account processes on various digital platforms. Ensuring daily tasks and operations adhere to platform guidelines. Coordinating communication and workflow between our international team members. Managing administrative tasks, including payment tracking and distribution. Requirements: Prior experience as a virtual assistant or in administrative roles. Excellent communication skills, both written and verbal. Proven ability to handle multiple tasks efficiently and ethically. Strong organizational skills and attention to detail. Benefits: Flexible working hours and remote work setup. Competitive compensation with a clear payment structure. Opportunity to work within a diverse and global team.

Job Type: Part-Time / Ongoing / As-Needed Location: Remote Overview We're a growing supplement company looking for a reliable, detail-oriented person to provide backup customer support and admin coverage. This role kicks in when our primary operations and support person is out (vacations, sick days, etc.), so we need someone who can step in smoothly and keep things running without a hitch. This isn't a full-time daily commitment — it's flexible, on-call-style work(will have at least a few days to a week notice) that requires responsiveness and quick ramp-up when needed. Responsibilities Answer incoming customer service phone calls when the primary support person is unavailable Respond to customer service emails (order questions, shipping issues, product inquiries, returns/exchange questions etc.) during coverage periods. Look up and update order/customer information as needed Escalate complex issues appropriately Maintain a friendly, professional, on-brand tone in all customer interactions Systems Used HubSpot (CRM / customer communication) Shopify (order management) ShipStation (shipping/fulfillment) Gmail (email correspondence) Requirements Prior customer service or admin experience (e-commerce experience a plus) Familiarity with Shopify, HubSpot, and/or ShipStation preferred (willingness to learn quickly required) Clear, friendly written and verbal communication skills Reliable internet connection and quiet workspace for phone calls Ability to be responsive and available on short notice during coverage windows Comfortable working independently with minimal oversight Nice to Have Experience in the health/wellness/supplement industry Experience handling both phone and email support simultaneously How to Apply Please include a brief note on your experience with the systems listed above and your general availability/flexibility for on-call coverage (will have notice)

About the Role We are looking for a highly organized, client-facing Project Coordinator to support Microsoft 365, Power Platform, SharePoint, Azure, and business application projects. This is a strong fit for someone who enjoys keeping projects organized, communicating with clients, taking clear meeting notes, tracking follow-ups, and helping technical teams stay aligned. This is not a senior project manager or technical delivery manager role. The right person will be polished, proactive, detail-oriented, and comfortable working around technology projects without needing to be a developer. What You’ll Do Join client meetings and capture clear notes, decisions, risks, and action items Prepare and send meeting recaps and follow-up emails Track open items across clients, developers, project leads, and internal stakeholders Help maintain project plans, timelines, task lists, and status updates Keep clients informed and make sure communication does not fall through the cracks Help prepare agendas, status reports, and project documentation Lightly use AI tools to improve notes, summaries, task lists, and client communications Support project managers, solution architects, and leadership during active client engagements Identify when something feels unclear, stalled, or at risk and escalate appropriately Be a steady, organized presence in meetings and client communications What We’re Looking For 3+ years of real professional experience in a client-facing coordination, project support, implementation, account management, or IT services role Strong written and verbal communication skills Very organized with strong follow-through Comfortable working with clients, internal teams, and technical resources Able to take messy conversations and turn them into clear notes, action items, and next steps Comfortable with Microsoft 365 tools such as Outlook, Teams, Word, Excel, SharePoint, Planner, or similar tools Familiarity with IT projects, software projects, Microsoft 365, SharePoint, Power Apps, or business systems is a plus Able to use AI tools responsibly to help draft summaries, organize notes, and improve productivity Professional, calm, and helpful in client-facing situations This Role Is Not A senior IT Project Manager role A technical architect role A developer role A pure sales or account executive role A role where you are expected to own enterprise delivery on your own Ideal Backgrounds This may be a strong fit for someone who has worked as a: Project Coordinator Client Services Coordinator Implementation Coordinator Account Coordinator Customer Success Coordinator Junior Project Manager IT Project Coordinator Delivery Coordinator Operations Coordinator in a professional services or technology environment Success in This Role Looks Like Clients feel informed. Meetings have clear notes. Action items are tracked. Internal teams know what is expected. Follow-ups happen without being chased. Leadership has better visibility. Projects feel more organized because you are involved. Experience: 3+ years of professional experience in project coordination, client services, account coordination, implementation support, or IT project support

**Title:** Executive Assistant + Ops Coordinator, Health & Wellness Co. (Full-Time, Long-Term) We're a fast-growing health and wellness company looking for a full-time EA to support one of our co-founders and keep company operations running. **You will:** - Own our co-founder's calendar (work, groups, coaching) and coordinate with her personal assistant - Manage her inbox: triage, draft, and send on her behalf - Prep meetings: agendas, materials, follow-ups - Act as gatekeeper and point of contact - Coordinate company-wide meetings and support leadership scheduling - Administer our tools (Google Workspace, M365, Zoom, Cal.com, Slack), manage user access, and own tooling for new-hire onboarding - Book and manage team travel; set up a corporate travel program - Learn Shopify and BigCommerce basics for backup customer support - Support in-person event logistics - Take on frequent ad hoc projects **You are:** - 3+ years supporting a founder or exec - A strong writer who can draft in someone else's voice - Organized, proactive, discreet (NDA required) - Fast with new tools, able to administer, not just use - Available with US Central Time overlap **Details:** Full-time (40 hrs/wk), remote, long-term. Paid 2-4 week trial. **To apply:** Describe your experience managing an exec's calendar and inbox, plus one process you built that improved how a team ran. Start your proposal with "Tempo."

Do you have a Tiktok Shop USA account? We're looking for content creators today. You must be based in the United States, and we need your help to create content for our product marketing. You must be creative and be good with English communication and language.

The Organization: Merit America The American economy is broken. Today, 53 million working adults–nearly half of the U.S. workforce–do not earn a living wage. These talented workers have few options to advance: college is too long and expensive, full-time boot camp programs don’t offer enough flexibility, and online courses don’t have the structure or support to translate learning into a new career. The result? Talented workers, disproportionately people of color and women, get stuck in low-wage roles with no way to build a better life for themselves and their families. Merit America is a national nonprofit that creates pathways to family-sustaining careers for Americans stuck in low-wage work. Our fast, flexible solutions are built for working adults: We start by analyzing tens of millions of job postings to identify in-demand, high-paying tech careers and then work with industry-recognized partners to train for these roles with part-time programs that combine flexible online learning with best-in-class coaching. Finally, we support our learners in their job search, helping them connect with a broad constellation of local and national employers such as JPMorgan Chase and Infosys to land higher-earning, family-sustaining jobs. Merit America is on a mission to build a scalable pathway for workers to join the middle class through merit, not money. Since our founding in 2018, we’ve generated a projected $1 billion in near-term wage gains for our learners. Role Overview: The primary mission of the Executive Assistant to the Co-CEOs is to support the Co-CEOs in working as efficiently and effectively as possible, managing complex calendars, coordinating executive travel, streamlining operations, and serving as a trusted liaison between the Co-CEOs and internal and external stakeholders. The Executive Assistant will report directly to the Chief of Staff and work primarily with the Co-CEOs of Merit America. This role offers the opportunity to grow into expanded responsibilities over time, including supporting strategic projects, Board coordination, and executive communications. Note: Merit America generally operates on a four-day workweek; however, due to the nature of executive support, this role follows a five-day schedule (Monday–Friday). Given the demands of supporting two Co-CEOs, this role requires greater availability than most positions at Merit America, including responsiveness to occasional evening and weekend communications. We want to be transparent about this expectation upfront so candidates can make an informed decision about whether this role is the right fit. Responsibilities: The responsibilities of the Executive Assistant to the Co-CEOs will include, but are not limited to, the following: Executive Calendar & Schedule Management (50%) -Manage complex calendars for two Co-CEOs, scheduling meetings with critical stakeholders, typically within 24 hours of request -Proactively identify and resolve scheduling conflicts, prioritizing meetings aligned with CEO goals and organizational priorities -Coordinate across both Co-CEOs' schedules to ensure alignment and efficiency -Prepare daily/weekly schedule briefings with context, materials, and priorities -Monitor and respond to time-sensitive communications from the Co-CEOs outside standard business hours, including evenings and weekends, when needed; urgency and frequency will vary based on executive travel and organizational events Travel & Logistics Coordination (20%) -Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries -Manage travel logistics for conferences, board meetings, donor visits, and strategic partner meetings -Handle expense reconciliation and travel reimbursements -Anticipate travel needs and prepare travel-related briefing materials Communication & Stakeholder Management (10%) -Serve as a professional point of contact for internal teams, board members, partners, and external stakeholders -Maintain discretion with sensitive and confidential information Operational Support & Project Coordination (20%) -Streamline workflows and systems to align with CEO priorities and deadlines -Coordinate logistics for leadership meetings, team offsites, and organizational events, as assigned -Support cross-functional initiatives and strategic projects as needed -Maintain organized systems for tracking action items, deadlines, and follow-ups -Assist with Board coordination, as assigned -Performs personal support tasks, as assigned Skills & Competencies Must Haves for all roles at Merit America: -Committed to Merit America’s mission to pave pathways to family-sustaining careers, break the poverty cycle, and create upward mobility for low-wage workers -Demonstrated history of embodying our values, which inform our work and drive our organization's culture -Shared sense of responsibility and ownership for our collective work in making a positive impact on the community we support, true to our value of Win & Lose Together -Committed to continuous learning and growth in advancing inclusive excellence and closing gaps across lines of difference -Passionate about fostering a workplace culture that embraces and values individual differences, aligned with our core value of inclusivity Must Haves for this role: Executive Support & Calendar Management -Experience as an Executive Assistant or in a similar high-level administrative role -Proven expertise managing complex calendars for senior executives, with ability to prioritize and coordinate across multiple stakeholders -Track record of anticipating needs and proactively solving problems before they arise Communication & Stakeholder Management -Exceptional written and verbal communication skills, with ability to draft professional correspondence on behalf of executives -Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels -Ability to serve as a professional liaison between executives and board members, partners, and teams Organization & Project Coordination -Strong organizational skills with ability to manage e shifting priorities and deadlines across two executives in a dynamic, remote environment -Experience coordinating complex travel logistics, including international travel arrangements -Ability to streamline workflows and implement systems to improve executive efficiency Technical Proficiency & Adaptability -Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools -Comfort utilizing AI tools (e.g., Claude, ChatGPT) to improve efficiency in drafting, summarizing, and scheduling workflows -Comfort working in a fully remote environment with a distributed team -Ability to learn new tools and systems quickly Discretion & Professionalism -Demonstrated ability to handle sensitive and confidential information with the utmost discretion -Sound judgment in prioritizing issues and knowing when to escalate -Flexibility to respond to urgent matters outside standard business hours when needed Nice to Haves for this role: -Experience supporting C-suite executives at a nonprofit or mission-driven organization -Experience in a startup or high-growth environment -Background in education, workforce development, or social impact sectors -Experience supporting large-scale events or offsites Other Logistics -This position is full-time: Monday-Friday, 40-50 hours/week -Location: Remote -Salary: $50/hour

We’re looking for a highly organized and reliable Virtual Assistant to support our team with weekly operations. This role is full time but will start as a part time position while training and ramping up. The role will be more hands-on at the beginning as you learn our systems, and then transition into consistent weekly support. About Us: We are a virtual, growing wellness and education company that hosts multiple daily events. Our work is supported by a small, dedicated team, and we value organization, reliability, and clear communication. Key Responsibilities: -Set up Kajabi events, offers, and pages -Ensure all event links, emails, and automations are set up correctly in both Calendly and Acuity -Create and maintain organized spreadsheets (Google Sheets) -Track weekly bookings, attendance, and revenue -Prepare a simple financial/reporting summary each Friday -Assist with general administrative and operational tasks Team Structure: You’ll be working alongside another Virtual Assistant who currently manages related tasks. Once you’re comfortable in your role, there will be opportunities to learn additional responsibilities so both team members can support each other when needed. Ideal Candidate: -Highly organized and detail-oriented -Strong with spreadsheets and data tracking -Reliable and consistent with weekly deliverables -Clear communicator and responsive -Comfortable learning new systems quickly Bonus: -Experience with Kajabi -Experience with Calendly, Acuity, Stripe, or similar tools -Experience supporting online businesses, events, or courses

Join our media startup as a Fractional HR Manager to oversee HR operations, manage employee relations, and ensure compliance. You'll handle recruitment, onboarding, and performance management, while maintaining a positive work culture. Collaborate with leadership to develop HR strategies and policies. This role requires strong communication and problem-solving skills.