**Job Title: QuickBooks Configuration Specialist with Accounting Expertise** **Job Description:** We are seeking a skilled and detail-oriented QuickBooks Configuration Specialist with expertise in bookkeeping for eccomerce brands and Shopify integrations. The ideal candidate will possess a strong background in accounting and financial management, with a focus on configuring QuickBooks to meet our specific business needs. This role is essential for ensuring that our financial systems are set up effectively to facilitate accurate bookkeeping and reporting. **Key Responsibilities:** 1. **QuickBooks Configuration:** - Set up and customize QuickBooks to align with our business framework, including creating a comprehensive chart of accounts that accurately reflects our financial operations. - Ensure that all necessary accounting features are activated and tailored to support our business processes. 2. **Integration with Shopify:** - Integrate our Shopify platform with QuickBooks to streamline our sales and inventory tracking. This includes ensuring that all transactions are accurately recorded in our accounting system. - Develop and maintain rules for automatic data import and export between Shopify and QuickBooks, ensuring that all sales, returns, and inventory levels are accurately reflected in our financial records. 3. **Establishing Rules and Implementing Automation:** - Create and implement accounting rules within QuickBooks to automate routine processes such as invoicing, expense tracking, and financial reporting. - Identify opportunities for further automation to enhance efficiency and reduce the potential for manual errors in our financial management. **Qualifications:** - A degree in Accounting, Finance, or a related field is preferred. - Proven experience in configuring QuickBooks, with a strong understanding of its features and functionalities. - Prior experience in bookkeeping for eccomerce brands, data entry, and financial reporting is essential. - Familiarity with e-commerce platforms, particularly Shopify.

This is not a traditional EA role. We need an Online Business Manager who thinks like an operator, executes like a pro, and treats every task as if the business depends on it — because it does. You will be Ellie's right hand across all three brands. Your job is to remove every operational obstacle so Ellie can focus exclusively on what only she can do: go live, teach, sell, and lead. You own the execution. You figure out the details. You deliver — fast. If you need constant hand-holding, this is not the role for you. What You Will Own KAJABI & FUNNEL MANAGEMENT • Build and maintain landing pages, email sequences, pipelines, and checkout flows across all three brands • Set up and manage three separate email lists (ETM · Fully Funded · Mommy to Millionaire) with proper segmentation and automations • Configure order bumps, upsells, and post-purchase sequences • Monitor funnel performance and flag issues before they become problems COMMUNITY & MEMBERSHIP • Manage the MMFA Club on Skool — approve members, post weekly prompts, pin announcements, moderate community • Coordinate VIP hot seat logistics, challenge registration, and replay access • Ensure new members are onboarded smoothly and feel welcomed immediately CHALLENGE & WEBINAR OPERATIONS • Set up monthly 3-day challenge registration pages, reminder sequences, and post-challenge follow-up emails • Manage evergreen webinar scheduling on EverWebinar (transitioning to Kajabi) for Fully Funded and Mommy to Millionaire • Coordinate livestream logistics — scheduling, tech checks, replay uploads CONTENT DISTRIBUTION • Clip and repurpose daily livestream content into Reels, YouTube shorts, and social posts • Schedule and publish content across platforms using approved tools • Maintain a content calendar across all three brands REPORTING & OPERATIONS • Deliver a weekly metrics report every Monday: revenue, new members, webinar registrations, email open rates, challenge signups • Manage all vendor and tool relationships — Kajabi, Skool, ThriveCart, and any new platforms • Triage email inboxes and DMs across platforms — flag what needs Ellie, handle everything else within 24 hours • Coordinate with Penguin Random House team on book launch logistics and preorder campaigns

We are looking for a long-term team member who is reliable, solution-driven, and an exceptional communicator to join our property management team. This is a full-time, remote position where you will play a key role in keeping our properties running smoothly and our tenants happy. Key Responsibilities: Set up and manage utilities for new and existing properties Arrange and schedule property tours for prospective tenants Create, update, and post property listings across multiple platforms Collect and track rent payments Serve as the main point of contact for tenants—addressing questions, concerns, and maintenance requests promptly and professionally Coordinate with vendors, contractors, and service providers Keep accurate and up-to-date property and tenant records Proactively identify and solve issues before they become problems Requirements: Property management experience is required Excellent written and verbal communication skills (Communication A+) Dependable and able to commit to a long-term role Strong problem-solving skills and a proactive mindset Highly organized and able to manage multiple priorities at once Proficient with online listing platforms and basic office software Reliable internet connection and ability to work remotely

We are seeking a reliable and professional Customer Service Representative to join our team. The ideal candidate will be responsible for managing customer inquiries, resolving issues efficiently, and delivering a high-quality customer experience across multiple communication channels. This is a remote contract position with flexible hours. We are looking for someone who is responsive, detail-oriented, and committed to providing excellent service. Responsibilities 1. Respond to customer inquiries via email, chat, and/or phone in a timely manner 2. Resolve customer issues professionally and efficiently 3. Maintain accurate records of customer interactions 4. Escalate complex issues to the appropriate team member when necessary 5. Follow company guidelines and service standards 6. Provide feedback on common customer concerns to help improve processes Requirements 1. Proven experience in customer service or support roles 2. Strong written and verbal communication skills 3. Ability to remain calm and professional in challenging situations 4. Strong problem-solving skills 5. Reliable internet connection and ability to work remotely 6. Ability to use CRM systems and communication tools (or willingness to learn)

Job Description: We are seeking a detail-oriented, proactive, and highly organized candidate to support ongoing project management support for our training facilitators. The ideal candidate will possess a strong drive for results, impeccable organizational skills, and a keen attention to detail while working with a sense of urgency. Location: Central or Pacific Time Zone Must be available to support West Coast clients; occasional evening hours required Key Responsibilities: Project Management Skills: Assist with creating, managing, and updating client project trackers weekly. Calendar Management: Arrange, coordinate, and prioritize complex scheduling and logistics. Communication Management: Screen and prioritize communications, including calls, emails, and posts. Proofing and Editing: Draft and edit presentations, memos, and reports as needed. Meeting Coordination: Schedule, plan, and ensure the smooth execution of internal and external meetings, including logistics and follow-ups. Assessments and Survey Deployments: Administering various psychometric assessments and training workshop surveys Data Entry: Assist with inputting training workshop information into spreadsheets, and organizing online client folders in SharePoint. Client Facing: Participate in select client calls to assist team members with follow-up administrative needs. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Requirements: Proven experience in project management skills Client facing skills Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint is a plus. Exceptional organizational skills with the ability to multitask. Excellent written and verbal communication skills. Ability to work independently, prioritize tasks, and manage time efficiently. Strong problem-solving skills and the ability to think critically. A dedicated workspace and reliable high-speed internet connection. Flexibility to accommodate different time zones. Desirable, but willing to teach the right candidate: WordPress Adobe Pro Zoom & Team Meetings

I'm looking for an experienced freelance bookkeeper to manually enter business transactions from the 2025 fiscal year into QuickBooks. **What you'll do:** - Enter and categorize all 2025 business transactions (income, expenses, transfers, etc.) into QuickBooks - Ensure accuracy and consistency across all entries - Flag any discrepancies or missing information **Requirements:** - Proven experience entering transactions into QuickBooks (Online or Desktop — please specify) - Strong attention to detail and accuracy - Ability to work independently and meet deadlines **To apply**, please share examples of similar QuickBooks data entry projects you've completed and your availability to start. This is a one-time project. Compensation is negotiable based on experience and volume of transactions.

I need someone to assist with a basic CRM admin and Excel project. This task will take approximately 30-40 hours of work. The hourly rate is $25 per hour. The ideal candidate should have experience in CRM administration and be proficient in using Excel for data management and analysis.

We are a Florida based digital marketing and video production agency looking for a detail-oriented bookkeeper to come in and fully clean up our QuickBooks Online, reconcile our accounts, and bring us back up to date. This is a project engagement to start. For the right person there is real potential for an ongoing monthly retainer or a full-time hire as we continue to scale. What we need help with: Full QuickBooks Online cleanup and catch-up Bank and credit card account reconciliation Categorization and correction of historical transactions Fixing duplicates, misclassifications, and any missing entries Vendor and client record cleanup Bringing monthly financials fully up to date Preparing accounts for tax filing readiness (we work with an outside CPA) Recommending a clean ongoing system for monthly bookkeeping Ideal candidate: QuickBooks Online expert (Certified ProAdvisor a plus) 3+ years of hands-on bookkeeping experience Proven experience with cleanup and catch-up projects Agency, service-based, or media company experience preferred Clear communicator, deadline-driven, and highly organized Trustworthy and discreet with sensitive financial data

We are seeking an experienced Construction Documentation Coordinator / Owner's Representative Assistant to support our Construction Manager and Owner's Representative on an active $10M commercial construction project. This is an owner-side role. We are not looking for a project manager to direct construction activities or manage subcontractors. We need a highly organized professional who can help maintain a complete and accurate project record, track deficiencies and open issues, organize project documentation, and support the Construction Manager with project controls and administrative oversight. The ideal candidate has previous experience working for an Owner's Representative, Construction Manager, General Contractor, Architect, Engineer, or Project Management firm and understands construction documentation, punch lists, project closeout, change management, and issue tracking.

Location: Remote Employment Type: Part-Time Experience Level: 5+ Years About the Role: We are seeking a detail-oriented Payroll Specialist to join our team in a fully remote capacity. In this role, you will manage payroll processing, ensure compliance with U.S. payroll regulations, and handle offshore payments with accuracy and efficiency. The ideal candidate is a strong, professional communicator who thrives in a remote work environment. Key Responsibilities: Process payroll accurately and on schedule in accordance with U.S. payroll rules and guidelines in 3 different states Review and scrub timesheets to identify and resolve discrepancies before processing Process and manage offshore payments through multiple remote payment platforms Maintain accurate financial and payroll records Communicate professionally and promptly with team members and stakeholders via email Stay current on U.S. payroll compliance requirements and best practices Qualifications: Minimum of 5 years of experience in accounting, payroll, and/or finance Solid understanding of U.S. payroll rules, regulations, and compliance guidelines Hands-on experience scrubbing and reconciling timesheets Experience processing offshore payments Proficiency with multiple remote payment methods (e.g., Wise, Payoneer, PayPal, ACH, wire transfers) Excellent written communication skills with strong email efficiency and etiquette Proven ability to work independently and reliably in a remote setting What We're Looking For: You are someone who takes ownership of your work, communicates clearly and professionally, and understands that accuracy matters when people's paychecks are on the line. You're comfortable managing your own schedule, responding to emails promptly, and collaborating with a distributed team.