Position Overview The law firm is seeking an experienced Operations Manager / Legal Team Manager to oversee daily firm operations, manage team performance, implement systems, and ensure that attorneys and legal staff are meeting deadlines, performance expectations, and key performance indicators. This role is ideal for a strong manager who has experience leading teams, creating accountability systems, tracking KPIs, improving workflows, and implementing standard operating procedures. Prior law firm experience is strongly preferred. The Operations Manager / Legal Team Manager will supervise a team that includes legal assistants, an attorney, an intake specialist, a filing clerk, an intern, and additional clerical support staff. This person will play a key role in ensuring that the firm operates efficiently, staff members are held accountable, and firm processes are followed consistently. Key Responsibilities -Team Management and Accountability -Oversee and manage the daily performance of legal assistants, attorneys, intake staff, filing clerks, interns, and clerical support team members. -Track deadlines, assigned tasks, KPIs, and productivity metrics to ensure work is completed timely and accurately. -Monitor staff performance and provide regular feedback, coaching, and accountability. -Conduct employee write-ups, performance improvement discussions, and disciplinary actions when necessary. -Participate in employee terminations when appropriate and in accordance with firm policies. -Approve and monitor employee time, attendance, and PTO requests. -Ensure team members are following firm policies, procedures, and expectations. -Systems, SOPs, and Process Improvement -Create, implement, and enforce standard operating procedures across the firm. -Identify gaps in existing processes and develop systems to improve efficiency, accountability, and consistency. -Maintain and improve workflows for legal assistants, intake, clerical support, and administrative functions. -Ensure all staff members understand and follow firm procedures. -Track performance data and use metrics to identify areas for improvement. -Develop reporting systems to help leadership evaluate team productivity, deadlines, and KPIs. -Hiring, Onboarding, and Training -Assist with onboarding new hires and ensuring they are properly trained on firm systems, procedures, and expectations. -Help develop training materials, checklists, and onboarding processes. -Support new employees as they transition into their roles. -Ensure new team members understand deadlines, workflows, firm standards, and accountability expectations. -Office Operations -Oversee office supply inventory and place orders as needed. -Ensure the office is properly stocked and organized for daily operations. -Coordinate administrative support needs across the firm. -Assist leadership with operational projects and firm-wide initiatives. Required Qualifications -Minimum of 5–10 years of management experience. -Proven experience managing a team and holding employees accountable. -Strong ability to create systems, implement processes, and track KPIs. -Experience monitoring deadlines, productivity, and performance metrics. -Strong leadership, communication, and problem-solving skills. -Ability to handle difficult employee conversations professionally. -Experience with employee write-ups, performance management, PTO tracking, and time approval. -Highly organized and detail-oriented. -Ability to work independently and take ownership of firm operations. -Comfortable managing multiple departments and competing priorities. -Preferred Qualifications -Prior experience working in a law firm or legal environment. -Experience managing legal assistants, intake staff, clerks, or administrative support teams. -Familiarity with legal deadlines, case management systems, and law firm workflows. -Experience implementing SOPs in a professional services or legal setting. -HR, operations, or office management experience. Ideal Candidate The ideal candidate is a confident and experienced manager who can bring structure, accountability, and consistency to the firm. This person should be comfortable leading a team, addressing performance issues, creating systems, tracking KPIs, and ensuring that staff members meet deadlines and follow procedures. The right candidate must be proactive, organized, firm but fair, and capable of improving operations in a fast-paced law firm environment. Position Requirements -5–10 years of management experience required. -Law firm experience strongly preferred. -Strong KPI tracking and systems-building experience required. -Must have experience managing employee performance. -Must be comfortable supervising both legal and administrative staff. -Must be able to implement and enforce SOPs.

Do you love digital marketing, copy editing, and working with knowledgeable people in a supportive work environment? You could be in the right place. We believe passion is the key to happiness, teamwork, and productivity. So be passionate about marketing, helping others, and becoming the best version of yourself. We are looking for a dedicated, initiative-taking team member to join our dynamic, growing team. The ideal candidate can step into a leadership role across a variety of project management scenarios. You'll be responsible for following up on tasks in ClickUp and making sure our team and clients stay on track with deadlines, content, timelines, and deliverables. This individual must also have the ability to manage multiple tasks in a professional and efficient manner. Bonus: Experience planning complex projects is a huge plus. Bring your ideas to the table! Team Availability: We have a weekly team meeting every Monday at 8:00 AM PST. Who We Are Looking For - 3-5 years in program or project coordination within a digital agency, SaaS, or marketing operations environment - Systems thinker who can see both the big picture and the details - Excellent communicator with crisp written updates, confidence on Zoom, and professionalism with clients - Proactive problem solver who anticipates needs and removes blockers before they become fires - Comfortable facilitating meetings and driving follow-through with cross-functional teams - Data curious and able to interpret metrics, trends, and capacity signals - Familiarity with website QA including light UX and content checks across devices and browsers - Thrives in fast-moving, design-forward, quality-obsessed teams We like to work fast and efficiently, so if deadlines are your best friend and checking items off your list makes you go "Ahhhhh," this is a great fit! Software & Skills - ClickUp (Expert Level - no training provided) - Copy.ai (Essential - used daily for blog and content writing) - Mailchimp - Google Workspace - Zoom - Slack - Phone and Client Calls - Copywriting - Copy Editing - WordPress - Elementor What We Could Use Some Help With - Managing and tracking tasks in ClickUp, keeping the team and clients on track with deadlines, reminders, and follow-ups - Writing and producing blog content and website copy using Copy.ai from SEO outlines. This is a core, recurring weekly responsibility. - Copy editing to make sure all content looks polished and publish-ready - Supporting the SEO team with content coordination and task tracking - Reviewing client websites on desktop and mobile and flagging issues or suggestions for the web development team - QA testing new websites throughout the development process - Writing clients back and responding to emails in a timely and professional manner Essentials - Attend our Monday team meeting every week at 8:00 AM PST - Live in the Continental United States and be willing to work Pacific Time hours - Follow up with clients via email and phone - Be comfortable working with Pacific Time deadlines and calendars Interested? Here's what to do next. In your note to me, please answer the following questions. In your Cover Letter, please include the following: - When entering your Full Name, include "- Sandwiches" at the end. - Describe yourself using one GIF. - Attach your cover letter to your resume and upload both at the same time. Job Type - Part-time - Contract Application Questions 1. What are your career goals, and what would make you happiest? 2. What are your favorite project management hacks? 3. What makes you a good team player? 4. How long have you been contracting? 5. What do you like best about contracting? Experience - Project Management: 4 years (Required) Work Location - Remote

Hello, I’m working with a builder on an expansion to my existing home. It's going to be an approximately 1500 sq. ft. expansion.. This is a full-service builder from design to build completion. They also arrange for the construction loan. I like that they are going to do everything but I would like to have my own owner's representative to review the contracts and help with the draw schedule and any other things I should should be considering. Hope you can help with this. Thank you. Duke

We are seeking an experienced Fractional Technical Project Manager to oversee technology projects from initiation through completion. This is not a meeting scheduler or note-taker position. We are looking for a project leader who can take ownership of projects, establish structure, drive accountability, manage expectations, and ensure successful delivery. The ideal candidate understands how to bridge the gap between sales, engineering, vendors, and customers while maintaining clear communication, controlling scope, and protecting project profitability. This individual must be capable of operating independently with minimal oversight while ensuring all stakeholders remain aligned throughout the project lifecycle. What Success Looks Like * Projects begin with a clearly documented scope and defined deliverables. * Customers understand exactly what is included and excluded before work begins. * Engineers have detailed work plans and understand expectations before deployment activities start. * Risks, dependencies, and blockers are identified early and communicated proactively. * Scope creep is controlled through documented approval processes and change management. * Projects remain organized, on schedule, and on budget. * Customer expectations are managed professionally throughout the engagement. * Project documentation, approvals, and sign-offs are completed and archived. * Leadership is informed of critical issues before they become emergencies. Key Responsibilities Project Initiation & Planning * Review project documentation, proposals, statements of work, and supporting materials before project kickoff. * Conduct internal project readiness meetings with sales, engineering, operations, and leadership teams. * Identify gaps, assumptions, risks, dependencies, and unclear requirements before customer kickoff. * Develop structured project plans, milestones, timelines, communication plans, and accountability matrices. * Ensure all stakeholders have a clear understanding of project objectives, responsibilities, and expected outcomes. Customer Project Leadership * Lead customer kickoff meetings and establish project governance. * Review project scope, deliverables, timelines, assumptions, and responsibilities with customers. * Obtain documented customer acknowledgment and approval of project scope. * Maintain consistent communication with customers throughout the engagement. * Serve as the primary project management contact for customer communications. Scope & Change Management * Establish clear boundaries between in-scope and out-of-scope work. * Identify potential scope changes before additional work is performed. * Document change requests and communicate impact to schedule, resources, and costs. * Obtain proper approvals before scope modifications are executed. * Protect project profitability while maintaining a positive customer experience. Project Execution & Accountability * Coordinate activities across internal teams, customers, vendors, and third parties. * Track milestones, action items, risks, and deliverables. * Hold project participants accountable for commitments and deadlines. * Escalate issues appropriately and proactively. * Drive projects forward without requiring constant direction from leadership. Documentation & Project Closure * Maintain organized project records and documentation. * Create and manage project status reports. * Track approvals, decisions, and action items. * Manage customer acceptance and project sign-off processes. * Ensure all deliverables have been completed before project closure. Required Qualifications * Proven experience managing technology-related projects from initiation through completion. * Strong understanding of project management methodologies, documentation standards, and change management processes. * Experience coordinating technical teams, vendors, and customer stakeholders. * Demonstrated ability to manage multiple projects simultaneously. * Exceptional written and verbal communication skills. * Strong organizational and documentation abilities. * Ability to operate independently with minimal supervision. * Experience creating project plans, risk assessments, communication plans, status reports, and customer-facing documentation. Ideal Candidate Attributes * Highly organized and detail-oriented. * Strong sense of ownership and accountability. * Comfortable having difficult conversations when expectations, scope, or timelines need clarification. * Able to establish structure in fast-moving environments. * Proactive rather than reactive. * Professional, calm, and confident under pressure. * Understands how to balance customer satisfaction with business objectives. * Naturally anticipates problems before they become escalations. * Capable of leading conversations with executives, engineers, operations teams, and customers alike. What We Are Not Looking For * Someone whose primary value is scheduling meetings and taking notes. * Someone who requires constant guidance or daily direction. * Someone who avoids accountability conversations. * Someone who allows scope creep to occur without documentation or approval. * Someone who simply reports project problems rather than driving solutions. Engagement Type * Fractional / Contract * Remote * Flexible hours based on project workload * Opportunity for long-term engagement as project volume grows Our Goal We are looking for a project manager who takes ownership of delivery, creates clarity before work begins, maintains alignment throughout execution, and drives projects to successful completion. The right candidate will help create predictable project outcomes, improve customer satisfaction, protect margins, and allow leadership and engineering teams to focus on their areas of expertise.

Shopify Website Project Assistant (Content, Product Organization & QA) We are building a brand-new Shopify website and are looking for an experienced Shopify Website Project Assistant to help organize content, review pages, and prepare everything our developers need. This is not a coding position. We already have a web development team. We need someone who can help ensure every page, product, image, and collection is complete, consistent, and presented professionally. This role requires someone who is highly organized, detail-oriented, and able to think independently while helping move the project toward launch. Responsibilities • Review every Shopify product listing for completeness and consistency • Organize products into the correct collections and categories • Ensure product descriptions, ingredients, instructions, specifications, and product details are complete and accurate • Create SEO titles and meta descriptions • Organize tags, collections, and navigation • Review and organize product images • Help create polished Starter Kit photos and product graphics • Ensure all pages and products have consistent formatting • Review the website on both desktop and mobile for errors and improvements • Prepare organized feedback and instructions for our development team • Catch missing details before the website goes live • Help keep the entire project organized from start to finish Qualifications • Strong Shopify experience • Experience organizing Shopify product catalogs • Knowledge of collections, tags, navigation, and product organization • Experience with SEO and metadata • Graphic design or Canva experience is a plus • Product image editing experience • Excellent attention to detail • Strong written English • Comfortable working alongside a web development team Bonus Skills • Shopify 2.0 • Subscription websites • AI tools for content creation • Conversion rate optimization • Experience with food, wellness, or premium consumer brands What We’re Looking For We’re looking for someone who takes pride in creating polished, professional websites. You’ll become our second set of eyes—reviewing every detail, identifying opportunities for improvement, and helping us communicate efficiently with our developers. This is an opportunity to become a long-term part of our team as we continue expanding our website and product catalog. Budget $25-40 per hour Initial project: 10–20 hours, with the opportunity for ongoing work if we’re a great fit. To Apply Please begin your proposal with the words “Shopify Pro” so we know you’ve read the entire job description. Please also include: • Examples of Shopify websites you’ve worked on • Your experience organizing Shopify stores and product catalogs • Experience working with developers • Examples of product pages or stores you’re proud of • Why you’d be a great fit for this project We look forward to finding someone who loves organization, attention to detail, and building exceptional Shopify websites.

Hi, I'm Kasendy Benjamin. I'm building a small, focused team for a new consumer appliance project in the early prototype stage. The project involves developing a smart home device with a focus on energy efficiency and user experience. We need freelancers who can contribute to the development process, including design, testing, and integration. If you have experience in consumer electronics and are passionate about innovation, we'd love to hear from you.

Summary Job description: This position is onsite at our Santa Monica location. Relocation expenses are not provided. Who We Are: We are a highly dynamic and purpose-driven Single Family Office supporting a broad range of financial, investment, and philanthropic activities across multiple entities, structures, and asset classes. Our work is complex but our approach is simple: be precise, act with discretion, and hold ourselves to a high standard of stewardship and accountability. At our core, we believe success should mean more than strong financial performance; it should create meaningful, lasting impact. That kind of impact doesn’t happen alone; it’s built through disciplined execution, thoughtful decision-making, intentional collaboration, and operational excellence. About the Project: The Legal Agreement & Policy Optimization Project is a strategic cross-functional initiative designed to create a centralized, legally governed framework for all agreements, policies, acknowledgements, disclosures, and related documentation used throughout the family office ecosystem. The project will establish consistency, governance, accountability, and compliance across employment, vendor, applicant, contractor, investment, event, and operational documentation while reducing legal, operational, reputational, and compliance risk. Working closely with internal stakeholders and outside counsel, this role will oversee the review, revision, creation, organization, approval, implementation, training strategy and long-term maintenance associated with these documents. This engagement is anticipated to last approximately 2–3 months, with the possibility of extension or assignment to future projects. Who You Are: - You are an experienced project leader with a strong background managing complex, cross-functional initiatives involving legal, compliance, risk management, HR, operations, and business process improvement. - You excel at bringing structure to ambiguity, coordinating diverse stakeholders, driving accountability, and ensuring projects move forward efficiently. - You understand how to balance legal requirements with practical business operations and can effectively facilitate conversations between attorneys, executives, department leaders, HR, operations, and administrative teams. - You are highly organized, detail-oriented, and comfortable handling sensitive and confidential information. - Experience supporting UHNW individuals, family offices, legal departments, professional services firms, or highly regulated organizations is strongly preferred. What You’ll Do: Project Leadership & Governance - Lead the Legal Agreement & Policy Optimization Project from initiation through implementation. - Develop and manage project plans, timelines, milestones, dependencies, and deliverables. - Establish project governance, decision-making frameworks, and accountability structures. - Facilitate cross-functional collaboration between Legal, Human Resources, Operations, Business Processes, Finance, Household - Operations, and executive stakeholders. - Ensure project objectives remain aligned with organizational priorities and risk management goals. - Identify and proactively mitigate project risks and roadblocks. - Legal Documentation Optimization - Coordinate with outside counsel throughout the review, revision, and creation of agreements and policies. Ensure documentation reflects: Single Family Office operational realities UHNW principal considerations Domestic and office staff environments California employment laws and applicable federal regulations Multi-entity organizational structures Oversee document inventory, gap analysis, version control, and prioritization efforts. Ensure consistency across agreements, acknowledgements, policies, and procedures. Support alignment of all employment-related documentation with the Employee Handbook as the organization's primary source of truth. Process Design & Implementation - Design standardized review, approval, and maintenance workflows. - Establish document ownership, governance responsibilities, and escalation pathways. - Recommend sustainable processes for future legal and policy updates. - Partner with Business Process and Knowledge Management teams to ensure proper document organization and accessibility. Training & Change Management - Coordinate rollout and communication strategies for finalized documents. - Develop implementation plans and accountability mechanisms. - Ensure employees receive training and acknowledgements for applicable agreements and policies. - Support adoption through communication, documentation, and stakeholder engagement. What You'll Bring: - 5+ years of project management experience leading complex cross-functional initiatives. - Experience working with legal, compliance, HR, operations, or risk management projects. - Proven ability to manage multiple stakeholders and competing priorities. - Strong facilitation, communication, and executive presentation skills. - Experience creating project plans, governance frameworks, and implementation strategies. - Exceptional organizational and follow-through skills. - Strong writing, documentation, and analytical capabilities. - Experience with project management platforms and collaboration tools. - Ability to handle highly sensitive and confidential information. - Experience supporting UHNW family offices, private offices, legal firms, or professional services environments strongly preferred. - PMP, CAPM, Agile, Lean, or related certifications are a plus. Success Metrics: - Complete inventory and assessment of all in-scope agreements and policies. - Successful legal review and standardization of documentation. - Establishment of approved governance and review workflows. - Reduction of documentation inconsistencies and compliance gaps. - Successful implementation and stakeholder adoption. - Completion of employee training and acknowledgement requirements. Physical Requirements/Work Environment: - Prolonged periods of sitting or standing and working on a computer for 8+ hours/day Engagement Details: Contract/Freelance Position Approximately 20–40 hours per week Anticipated duration: 2–3 months Hybrid preferred; occasional meetings will be required during Pacific Time business hours Opportunity for future project engagements upon successful completion

We are a growing advertising agency with deep roots in the digital world. We are currently undergoing a shift in our pricing, production, and project management practices and need help bringing order to a few projects. We are seeking a project manager who has deep experience in advertising and marketing campaigns, preferably with agency experience. Experience with PMI, AdSub Culture, and other professional resources would be highly helpful. If you're a detail-oriented, creative person that likes to bring organization and coordination to teams, we hope you to apply.

I'm looking for someone who can help me manage and grow a content-driven brand. This is not a typical social media manager position. I'm not looking for someone who simply schedules posts. I'm looking for someone who can think critically, challenge ideas when appropriate, and help improve execution. Someone who combines strong organizational skills with good creative judgment. Someone who can help manage content workflows, coordinate freelancers, review content, identify creator opportunities, and act as a trusted sounding board for content decisions. You'll be working directly with me and helping turn ideas into executed content. Responsibilities: Maintain and manage a content calendar Coordinate writers, editors, designers, and creators Schedule and publish content Review content and provide feedback before approval Help organize content production workflows Scout creators, influencers, communities, and interesting story opportunities Track deadlines and keep projects moving Recommend content ideas and improvements Help maintain consistency across channels What I'm Looking For Strong organizational skills Excellent communication Good creative instincts Ability to think independently Experience with content operations, social media, creator management, or digital media Familiarity with tools such as Airtable, Meta ads, Google Workspace, etc. Ideal Candidate You're the type of person who can say: 'Let's keep this lean.' 'This post is good, but I'd change the hook.' 'We should feature this creator.' 'We're posting too much of one type of content.' 'Here's what needs your approval and here's what I've already handled.' 'I don't think we need another tool for this.' 'Let's focus on what is actually moving the business forward.' Cost Structure: Monthly retainer preferred

Marketing Coordinator (Part-Time / Contract) We are a growing marketing agency looking for a highly organized Project Coordinator to help keep client projects, schedules, and internal systems running smoothly. This role is focused on project coordination, task management, scheduling, and administrative support. The ideal candidate is detail-oriented, proactive, and comfortable working within social media platforms, email marketing/CRM platforms, and project management systems such as Asana. Responsibilities: • Build and maintain projects, tasks, and timelines in Asana • Monitor project progress and follow up with team members on deadlines • Prepare project updates and notes for daily internal stand-up meetings • Manage and update the agency launch calendar • Build campaign planning boards in Miro • Create and manage proposal-related tasks and project workflows • Schedule and publish social media content across multiple client accounts • Monitor and respond to social media comments and messages • Schedule email campaigns and newsletters • Set up recurring project tasks and workflows • Coordinate client deliverables and internal deadlines • Maintain project documentation and ensure projects stay organized • Paid Ad Placement • Email Automation Flows • Assist with general administrative and operational tasks and trouble shooting as needed Qualifications: • Experience using Asana or similar project management software • Strong organizational and time management skills • Excellent written communication and attention to detail • Ability to manage multiple projects simultaneously • Comfortable working independently and proactively identifying next steps • Previous marketing agency experience preferred Hours: • Approximately 15-20 hours per week to start To Apply: Please provide: • Relevant project coordination or agency experience • Software experience (Asana, Miro, etc.) • Social Media experience (Meta, LinkedIn etc.) • Platform experience (Active Campaign, Mailchimp, HubSpot, etc.) • Desired hourly rate • Weekly availability