We are looking for an experienced AP/AR Manager to support our growing consulting business. This person will own client invoicing, collections, vendor and contractor payments, account reconciliations, and day-to-day financial operations. Responsibilities Manage accounts payable and accounts receivable processes Generate and send client invoices through Bill.com Track outstanding invoices and follow up on collections Process contractor and vendor payments Reconcile accounts and maintain accurate financial records Support bookkeeping and monthly reporting activities Requirements 3+ years of AP/AR, bookkeeping, or accounting operations experience Experience with Bill.com Strong attention to detail and organizational skills Ability to work independently and manage deadlines Experience with QuickBooks Online is a plus Engagement Details Remote Fractional / Part-Time Flexible schedule Long-term potential

We are seeking an experienced Senior Accountant with strong expertise in QuickBooks and payroll platforms (such as Gusto, ADP, Paychex, or similar), as well as experience reconciling and managing transactions from Square. The ideal candidate will handle bookkeeping, financial reporting, account reconciliations, payroll processing, and month-end close activities while ensuring accuracy, compliance, and timely financial management.

About Us We own and operate a growing portfolio of commercial and industrial properties, along with related real estate entities. We currently use QuickBooks and have internal bookkeeping support in place, but we are considering transitioning to AppFolio for accounting and property management. We are looking for a USA-based, part-time CPA with strong AppFolio experience who can help us migrate from QuickBooks to AppFolio, oversee accounting accuracy, keep our books tax-ready, assist with monthly reporting, and provide higher-level financial and compliance support. A background in real estate, lending, loan officer work, loan package preparation, lender reporting, or financial data gathering would be a major plus. This is a good fit for someone who enjoys working with entrepreneurial real estate operators and wants a consistent, ongoing, part-time role. Role Summary This is not a basic bookkeeping role. We already have internal bookkeeping support, and we are looking for someone who can review, guide, adjust, organize, and improve our accounting and reporting processes. You will help us: -Transition accounting and property management data from QuickBooks to AppFolio. -Keep multiple real estate entities clean, compliant, and tax-ready. -Provide light controller-level oversight of internal bookkeeping. -Prepare or support quarterly reporting, tax planning, and annual tax filings. -Help gather, organize, and present financial data for lenders, owners, and tax purposes. Key Responsibilities 1. AppFolio / QuickBooks Transition Support Help evaluate and manage the transition from QuickBooks to AppFolio, including: -Reviewing our current QuickBooks setup, chart of accounts, entities, loans, properties, vendors, tenants, and reporting structure. -Advising on the best way to structure AppFolio for our real estate portfolio. -Assisting with data migration from QuickBooks to AppFolio. -Helping clean up historical data before or during the migration. -Setting up consistent coding rules, property/entity tracking, and reporting categories. -Ensuring AppFolio is configured to support accounting, property management, owner reporting, and tax preparation. -Training or guiding internal staff on AppFolio processes and best practices. 2. Compliance, Tax, and Entity Support Review internal books monthly or quarterly to ensure they are accurate, consistent, and tax-ready. Responsibilities include: Reviewing coding accuracy and consistency across entities. -Confirming proper treatment of capital expenditures versus operating expenses. -Reviewing loan, interest, amortization, escrow, reserve, and distribution entries. -Preparing and/or reviewing tax filings for multiple real estate entities, including LLCs and partnerships. -Assisting with the owner’s personal return, including K-1s from related entities. -Preparing extensions, catch-up filings, or amended filings if needed. -Maintaining a shared tax and compliance calendar. -Tracking return due dates, estimated tax payments, annual reports, entity renewals, and other key deadlines. -Proactively requesting missing information before deadlines. -Responding to basic tax notices or correspondence and advising on next steps. 3. Light Controller / Accounting Oversight Provide controller-level review and guidance without handling all day-to-day bookkeeping. Responsibilities include: -Reviewing monthly or quarterly profit and loss statements and balance sheets by entity and property. -Proposing and posting adjusting journal entries, including depreciation, accruals, reclasses, loan entries, and cleanup items. -Identifying unusual items, inconsistencies, or potential accounting issues. -Explaining financial issues clearly in plain English. -Helping clean up legacy accounting issues from prior bookkeeping or CPA work. -Creating simple SOPs and coding guidance for the internal bookkeeper. -Improving close processes so monthly and quarterly reporting becomes smoother and faster. 4. Owner and Management Reporting Prepare clear, practical reporting that gives ownership confidence in the numbers. This may include: -Monthly or quarterly financial summaries. -Property-level and entity-level reporting. -Simple explanations of what changed, what looks unusual, and what needs attention. -Recommendations for cleanup, process improvements, tax planning, or reporting changes. -Regular review calls with ownership or management to walk through results. -Support for quarterly reporting packages. The goal is to give ownership a clear view of performance without requiring them to dig through accounting details. 5. Loan, Lender, and Data Gathering Support A background in lending, loan officer work, loan preparation, or lender reporting is highly preferred. Helpful experience includes: -Preparing financial statements for lender requests. -Gathering and organizing documents for refinancing, acquisitions, renewals, or loan compliance. -Preparing or reviewing rent rolls, operating statements, balance sheets, debt schedules, and property financials. -Supporting DSCR calculations and lender reporting requirements. -Maintaining loan and interest schedules. -Tracking amortization, escrow, reserves, and maturity dates. -Helping organize financial data for banks, lenders, CPAs, attorneys, and ownership. What Success Looks Like Success in this role means: -QuickBooks data is successfully cleaned up and transitioned into AppFolio. -AppFolio is set up in a way that supports accurate accounting, property management, tax preparation, and reporting. -Books are clean, consistent, and tax-ready across all entities. -Returns, extensions, estimated payments, and compliance items are handled on time. -Ownership has a simple, reliable view of property and entity performance. -Internal bookkeeping has clear rules, reducing back-and-forth and rework. -Quarterly reporting is organized, timely, and easy to understand. -Lender and tax reporting requests are handled efficiently and professionally. Qualifications Required: Active CPA license. Based in the United States. Strong hands-on experience with AppFolio. Experience with QuickBooks, especially reviewing or migrating client-prepared books. 5+ years of experience in public accounting, real estate accounting, outsourced controller work, or a similar role. Strong understanding of small business and real estate entities. Experience with LLCs, partnerships, K-1s, and multi-entity accounting. Ability to review, adjust, and guide rather than simply perform data entry. Excellent written and verbal communication. Highly organized and proactive with deadlines, follow-ups, and missing information. Strongly Preferred Real estate investor/operator accounting experience. Commercial or industrial property accounting experience. AppFolio migration or implementation experience. Background as a loan officer, loan processor, lender reporting specialist, or someone who has prepared financial packages for lenders. Experience with debt schedules, DSCR calculations, refinances, lender requests, and property-level financial reporting. Experience creating SOPs, workflows, and accounting processes for small teams. Time Commitment Estimated time commitment: Startup / cleanup / migration phase: Approximately 20+ hours per month for the first 2–3 months, depending on the scope of the QuickBooks cleanup and AppFolio transition. Ongoing steady state: Approximately 10–20 hours per month. We are looking for someone interested in an ongoing working relationship, not just a one-time tax preparation engagement. Compensation Compensation can be structured hourly or as a monthly retainer, depending on experience, scope, and preference. Please include: Your typical hourly rate or monthly retainer range. Your experience with AppFolio. Your experience migrating from QuickBooks to AppFolio. Your CPA background and real estate accounting experience. Any experience with loan preparation, lender reporting, DSCR calculations, or financial data gathering. A brief description of how you typically structure part-time controller or CPA engagements. Ideal Candidate The ideal candidate is a CPA who understands real estate accounting, knows AppFolio well, can help us transition from QuickBooks, and can act as a reliable financial partner to ownership. We are looking for someone who is detail-oriented, proactive, organized, and able to explain accounting and tax matters clearly. You should be comfortable working with internal bookkeeping, reviewing the numbers, identifying problems, recommending fixes, and helping us build a cleaner, more efficient financial process as our portfolio grows.

This is not a Quick Books project. This is a bookkeeping reconstruction project with a number of technical issues. Getting set up on Quick Books is outside the scope of this project. Ideally, I am looking for someone can handle both bookkeeping reconstruction and [potentially] tax filing for a small S corporation on a cash basis. But, the bookkeeping part is the first necessity and the most important part. Deliverables are: 1) A reconstructed set of books.2) Year-end trial balances.3) P&L and balance sheet by year. 4) Supporting schedules for weird flows: reimbursements, off-account payments, personal-card charges, direct client payments, etc. If interested, please respond with how you would address points 1 through 5 below. Based on your answers, I will be able to determine if there is a fit. There are no books. We need to RECONSTRUCT cash-basis S-corp books, create preliminary trial balances and return-ready schedules, to support preparation of the 1120-S/K-1s and related personal return items. There are no books for 2023, 2024 and 2025. I also need 2026 estimated-tax planning. Earlier tax years have been filed, based on just a few transactions per year. In total, there are roughly 1,000 organized business-source transactions plus separate schedules for reimbursed expenses, seeking-reimbursement items, and a limited number of off-account client payments. The source data is already organized. The current business-source register has roughly 1,000 rows: about 834 business checking transactions and about 156 business credit-card transactions. In addition, there are separate schedules for approximately 176 already reimbursed/pass-through items and approximately 97 items still seeking reimbursement. The unusual issue is a much smaller number of off-account client payments to personal obligations or directly to the business credit card. Complications: Formal books were not maintained. I do not use QuickBooks or an accounting program. So, this is reconstruction, not cleanup. I do have complete business checking and business credit-card transaction registers. Many client payments and expense reimbursements did not flow cleanly through the business checking account. Transactions include: 1. I paid for some corporate expenses with personal credit cards and want to deduct those payments 2. I paid for some client project expenses using personal credit cards. Then the client reimbursed those expenses, but made payment to the company checking account. - How would you charge for this project and what would be the process of working with you? - Would you suggest going year by year, completing the bookkeeping and filing or doing the bookkeeping all at once? Thanks,!

Important: I am NOT looking for reconciliation services. I only need the most recent reconciliations undone using QuickBooks Online Accountant (QBOA) access. I am seeking a QuickBooks Online Accountant (QBOA) user to undo the latest reconciliation for four accounts in my QuickBooks Online file. The last reconciliations were completed successfully. I simply want them undone so I can redo them myself on a statement-by-statement basis. Requirements: * Must have QuickBooks Online Accountant (QBOA) access. * ONLY need to undo the latest 2026 reconciliation for each of the four accounts (1 checking, 1 savings, 2 credit cards). * No bookkeeping, reconciliation, categorization, cleanup, or tax work required. This should only take a few minutes for someone familiar with QBOA.

High sku count clothing brand looking for fractional CFO to lead internal head of finance and book keeper to get processes, reporting and controls improved. Goal is for CFO to layout a plan how a $30mm company should be running their financial department and our internal team execute it. Must have experience with clothing.

Accounting for small non-profits ( under $500K).. 501c3 and 501c4. In-house bookkeeping needs quarterly review and then preparation of the annual 990s. QBO setup for each.

We are seeking a skilled bookkeeper with excellent communication skills to efficiently manage our QuickBooks-based accounting system, including invoice payment management residing outside of Quickbooks, working on payment management in 3rd party property systems (our landlords), and the ability to produce projection models based on past performance. The ideal candidate should have experience in bookkeeping, strong attention to detail, EXCELLENT COMMUNICATION SKILLS, proficiency in QuickBooks and Google Sheets, and an understanding of Ramp. We are a fast-growing company. As such, the role is initially for a approximately 10-20 hours a month, but it may expand with us. This is an ongoing position that will last for many months. Your role will involve tracking financial transactions, alerting the CEO about payment pending, reconciling accounts, and ensuring timely payments of expenses and invoices as well as providing future-facing projections via Excel, Google Sheets, and bespoke tools. If you are organized and passionate about maintaining accurate financial records, we want to hear from you!

Pay: $50,000.00 - $55,000.00 per year Job description: About Us We are looking for a detail-oriented, reliable Payroll Specialist to support our payroll, payroll tax, invoicing, and reconciliations functions. This role is ideal for someone who is organized, accurate, comfortable working with payroll systems, and experienced with bookkeeping and financial reporting. Responsibilities The Payroll & Bookkeeping Specialist will be responsible for: Managing company payroll through Paychex Handling employee onboarding through Paychex Preparing and reviewing payroll data for accuracy Managing state and federal payroll tax requirements Monitoring and responding to state agency notices Preparing and sending invoices using QuickBooks Maintaining accurate bookkeeping records Reconciling accounts and tracking financial transactions Maintaining organized records for payroll, taxes, invoices, and bookkeeping Qualifications Qualified candidates should have: Experience managing payroll, preferably using Paychex or similar Experience with QuickBooks Knowledge of state and federal payroll tax requirements Bookkeeping experience Ability to review and respond to state agency notices Strong attention to detail and accuracy Strong organizational and time-management skills Ability to maintain confidentiality with payroll and financial information Good communication skills Ability to work independently and meet deadlines Preferred Qualifications Prior experience working with small or growing businesses Experience coordinating with CPAs, tax professionals, or payroll providers Familiarity with payroll compliance, employee onboarding, and tax filings Experience preparing reports for owners or management teams Schedule Monday - Friday (flexible) Full-time Benefits PTO 401(k) 401(k) matching Paid holidays Paid training Flexible schedule Remote work

We are a growing bookkeeping and accounting firm seeking a licensed California CPA (individual or CPA firm) to establish a long-term strategic alliance. This is not an employment opportunity but a collaborative relationship between two independent businesses that complement one another's services. As one of our Independent CPA Partners, you'll receive qualified client referrals, professional marketing exposure through our website, and the opportunity to grow your practice while providing clients with trusted CPA services. In return, we seek a CPA who values collaboration and is willing to recommend our firm for ongoing bookkeeping and accounting services when appropriate. About the Partnership Our firm specializes in bookkeeping, accounting support, payroll, and advisory services. When clients request services that require a CPA, we introduce them to one of our trusted Independent CPA Partners. Likewise, we are looking for a CPA who understands the value of ongoing bookkeeping and is willing to recommend our firm when business clients require monthly accounting support. Together, we aim to provide clients with a seamless experience while each firm remains fully independent and focused on its area of expertise. How the Partnership Works We refer individuals and businesses seeking CPA services directly to you. You operate as an independent CPA and engage clients under your own engagement letters. You establish your own pricing, billing, and scope of services. Business and corporate clients who would benefit from ongoing bookkeeping are encouraged to engage our firm for monthly accounting services. Each firm invoices clients independently for its respective services. We collaborate professionally to ensure clients receive coordinated bookkeeping and tax support. What We Provide Qualified referrals from individuals and businesses seeking CPA services. Marketing exposure through our website as one of our featured Independent CPA Partners, including a professional profile highlighting your firm, areas of expertise, and contact information. https://nttaxgroup.com Opportunities to build long-term client relationships through coordinated bookkeeping and tax services. A collaborative relationship with a growing accounting firm committed to providing clients with comprehensive financial solutions. Ongoing cross-referral opportunities where appropriate, allowing each firm to focus on its area of expertise while delivering exceptional client service. Ideal Candidate Active California CPA license in good standing. Experience serving individuals, small businesses, LLCs, S Corporations, and C Corporations. Strong communication and client service skills. Values long-term professional relationships and collaboration. Comfortable working alongside an independent bookkeeping and accounting firm. Why Partner With Us? Our goal is to build long-term relationships, not simply exchange referrals. By combining our bookkeeping and accounting expertise with your CPA services, we can offer clients a more complete financial solution while allowing each firm to focus on what it does best. Clients benefit from a coordinated team of professionals, while both firms have the opportunity to expand their client base and strengthen long-term recurring relationships. Important Information This opportunity is a strategic alliance between two independent businesses. You will remain an independent CPA and will contract directly with clients for all CPA services under your own engagement agreements. Our firm provides bookkeeping, accounting support, payroll, and advisory services, while CPA services are provided exclusively by our independent CPA Partners. If you're interested in building a mutually beneficial relationship that helps both firms grow while providing outstanding service to clients, we'd love to discuss how we can work together.