This role sits at the intersection of operations, project management, founder support, strategic execution, and transforming the legal industry. You will support initiatives across both our service business, community, and podcast. Your job is to create order from chaos. You will help capture, organize, prioritize, and execute while ensuring valuable opportunities and important ideas do not fall through the cracks. The right person is energized, not overwhelmed, by turning scattered notes, voice memos, emails, documents, and unfinished projects into clear systems, actionable plans, and measurable progress. Requires: - Ownership mindset - Critical thinking - Strong follow-through - Ability to transform ideas into completed projects - Proactive & resourceful problem-solving - Comfortable managing up - Capable of creating structure where none exists Strongly Preferred: - Genuine interest in the legal industry, courtroom proceedings, legal technology, and the future of legal services - Notary Public commission ***A polished, professional on-camera presence is important, as this role may involve participating in virtual meetings with attorneys, court reporters, clients, partners, and other legal professionals.***

We're a Pasadena-based marketing agency, and we're looking for a Senior Web Project Manager to lead the pre-development phase of a website rebuild for a regional health system. The project is approved and kicking off now. If you've shipped mid-to-large healthcare or regulated-industry websites and you like owning the work end to end, we'd love to talk. We need someone to own this project, not just track it. That means keeping the whole thing in your head, noticing when a deadline is about to wobble or two teams are about to collide, and sorting it out before it turns into a real problem. The role needs someone who catches things early and shows up with a plan, rather than someone who reports the fire after it starts. THE PROJECT ----------- A six-month rebuild of a regional health system's website: * ~2,500 total URLs, with roughly 300 functional content pages that need real keep, rewrite, or retire decisions (the rest is physician profiles, news, and resource catalogs we preserve as-is) * A 1,500-profile physician directory, rebuilt as a standalone JavaScript app * WordPress on the back end * Same brand, same look. This is a rebuild, not a redesign * Hard end-of-year deadline WHAT YOU'D DO ------------- * OWN THE OUTCOME: You're accountable for getting this project build-ready, on time, in scope. That means managing the kinks and bottlenecks proactively, solving problems instead of escalating them, and surfacing challenges while they're still small enough to handle. We'll back you, but you're the one driving. * OWN THE SCHEDULE: End to end. Page by page. When something is going to slip, on our side or the client's, you flag it early and bring options. Proactive, collaborative, honest. * RUN CONTENT PRODUCTION: Once strategy and UX define what each page needs to do, you define how it gets made: who writes, who designs, by when, who reviews, when it locks for dev. The client owns copywriting, but needs predictable schedules and accountability. Our team handles wireframes and design. Your job is keeping that production line moving across hundreds of pages. * RUN CLIENT MEETINGS: Weekly cadence. You'll work alongside our web director, director of strategy, and account director to set agendas, drive decisions, and own follow-through. The client lead is smart, opinionated, and not technical. * RUN CLIENT COMMUNICATIONS: You'll be in frequent contact with the client, giving updates, asking questions, and keeping them informed and supported between meetings. * HELP MANAGE SCOPE: This project has a fixed scope, roughly a third of what a full redesign would cost. You'll help hold that line, so the work doesn't creep without clear authorization from the client. TIMELINE -------- The project kicks off in earnest now, and your hours ramp through summer and early fall. Around late October this role steps back for the development phase, which our build team runs. You'd come back at the end of the year for QA, bug fixes, and post-handoff content integration. REQUIRED -------- * Shipped 2-3 mid-to-large website rebuilds end to end, as the person who owned them * Strong web content production management experience, including holding a client copy team or external firm to deadline * A track record of getting ahead of problems. You can point to a time you saw a project going sideways early and changed the outcome * Comfortable client-facing. Helps drive the meeting forward instead of waiting for direction * Detail-oriented at scale. Can hold hundreds of pages of project state in a clean, current project map * Direct but collaborative. Surfaces bad news early, on both sides NICE TO HAVE ------------ * Healthcare, hospital, or regulated-industry experience (HIPAA, ADA awareness) * WordPress familiarity * CMS migration or large directory rebuild experience LOGISTICS --------- * Hourly contract via Upwork * Roughly a 5-6 month engagement, with QA work picking up at year-end * Must be available during Pacific Time business hours (most of our team and the client are in California) LOOKING AHEAD ------------- If this goes well, we'd want to keep working with you on future web projects. We're a small, busy agency that hasn't yet found a great long-term web PM partner.

Hi, I own four businesses and I need someone who can serve as an interim Operations Manager to run a management contract on behalf of Dexco LLC as well as future management contracts. The goal of this role is to learn customer’s ecommerce business and run a management contract for Dexco LLC. As well as manage contracts for my 4 ecommerce companies. This role has the potential to extend long term, but the immediate need is to learn about business relations and manage and support the management structure. This hire will reduce the CEO's workload while maintaining (and improving) the operations of the business. Expected Time Commitment: 10-20 hrs per week for 3-6 months, with possible long-term consulting as needed. Job Description for Ops Manager: I'm looking for someone who has excellent operations skills including process developing, project management, and the ability to integrate a diverse group of people and skills to achieve large, ambiguous problems. This operations manager will support our efforts with additional business strategies, process development, and contractor management. To accomplish additional management contracts and future growth this position will allow principals to hand-off oversight of the operations of the company. A Qualified Candidate: 1. A reasonable rate 2. A person who can learn the ins-and-outs of the business's operations, processes, people, and other related operational functions of customer’s business. 3. Someone who can support in hiring, onboarding, and training a contractors and employees. 4. Ability to oversee managers, operations, and ultimately help integrate all the different functions of the business. 6. Ability to support team with operations and solve difficult, ambiguous problems requiring cross-functional teams. 7. Ability to audit all finances, forecasts with highest level of trustworthiness. 8. Ability to audit, design, and redesign processes to assure a high level of integrity and integration in processes and people. To be considered, please answer the questions below: - What's your cost structure/hourly rate? - Can you provide a resume and references on your abilities as an Operations Manager? Expectations - 4 hr response to inquiries (Monday-Friday) - Deadlines will be set for work products and agreed upon deadlines will be kept. - Ability to project manage and to lead financial related activities. - Notification in advance of any times you will not be available to respond within 24 hours (holidays) or meet a deadline. Also, notification in advance if you are sick and will not be able to hit a deadline. When a deadline is missed we'll re-negotiate any deadlines and try to resolve difficulties that prevented hitting the deadline. - Weekly updates on any projects with drafts submitted to show progress. - Ability to maintain all operational activities of the business with little oversight. Primary Objectives (First 3–6 Months) -Onboard new customers and contractors into Dexco LLC -Learn each customer’s internal operations and management processes -Support the fulfillment of customer management contracts Success in This Role -Customers and contractors are onboarded smoothly -Customer management processes are learned quickly and accurately -Management contracts are fulfilled effectively

**Title:** Part-Time Marketing Project Manager for Product Launch Campaigns **Job Description:** We’re looking for a highly organized, detail-oriented **part-time Marketing Project Manager** to help manage product launch campaigns and creative marketing deliverables. This role is ideal for someone who has experience coordinating creative teams, building campaign timelines, managing tasks in Asana, and keeping deliverables moving across multiple stakeholders. You’ll work closely with our internal marketing and creative team to make sure product launch campaigns are planned clearly, assigned properly, delivered on time, and ready for handoff. **What You’ll Be Doing:** * Create product launch campaign timelines and project plans * Build, organize, and manage campaign tasks in Asana * Assign and manage tasks across a creative team of 3 people, plus occasional outside contractors * Track deliverables and make sure projects stay on schedule * Check in with team members regularly to remove blockers and keep work moving * Review creative deliverables and provide clear feedback to ensure they meet campaign needs * Coordinate final asset handoffs to the appropriate team members * Communicate project updates, timelines, blockers, and next steps with stakeholders * Help keep marketing campaigns organized across Slack, Asana, Figma, Dropbox, and Notion **Types of Deliverables You’ll Manage:** * Email designs * Meta ad designs * Google ad copy * YouTube video ads * Organic social media content * Product launch campaign assets * Creative files and final marketing handoffs **Tools We Use:** * Asana * Slack * Figma * Dropbox * Notion * Google Workspace **Availability Requirements:** Our team works **9:00am–5:00pm CST**, and this role requires availability during that window for daily meetings, stakeholder check-ins, and team coordination. This is a part-time role, but we need someone who can be consistently available during U.S. Central Time business hours. **Ideal Candidate:** * Has experience managing marketing campaigns, product launches, or creative production workflows * Is highly organized and proactive * Can turn campaign goals into clear timelines, tasks, and deliverables * Has experience managing designers, copywriters, video editors, or creative contractors * Communicates clearly and professionally * Is comfortable giving feedback on creative assets * Knows how to keep projects moving without needing constant direction * Has strong attention to detail and follow-through * Is experienced with Asana and Slack * Bonus if you have experience with paid ads, email marketing, or B2B/SaaS/product marketing campaigns **What Success Looks Like:** * Campaign timelines are clear and realistic * Every deliverable has an owner, due date, and clear expectations * Team members know what they need to do and by when * Stakeholders are kept updated * Final assets are organized and handed off properly * Launch campaigns move smoothly from planning to execution **To Apply:** Please include: 1. A brief summary of your experience managing marketing or creative projects 2. Examples of the types of campaigns or launches you’ve managed 3. Your experience with Asana, Slack, Figma, Notion, and Dropbox 4. Your availability during 9am–5pm CST 5. Your preferred hourly rate 6. A short note on how you typically keep creative teams organized and on schedule We’re looking for someone reliable, organized, and proactive who can help bring structure and momentum to our marketing campaigns.

Tldr: Seeking a versatile and highly adaptable personal/virtual assistant with excellent communication skills, high degree of technical proficiency, and some prior exposure to web/software development and/or technical project management. Fractional CTO seeking a remote associate to embed themselves in a healthy mix of client-facing project work and personal admin support. This role could take a couple of different shapes, and will almost certainly evolve on the fly. The bottom line - I'm looking for someone to help me maximize the value I can provide to my clients and the exciting projects we have in-flight, by increasing bandwidth and reducing bottlenecks in day-to-day operational and administrative task load. Non-exhaustive list of potential responsibilities: - Daily correspondence with technical and creative freelance talent to maintain project pace/momentum. - Web/application monitoring, analytics reporting, infrastructure performance reporting and cost analysis. - CRM hygiene and maintenance. - Ad hoc data entry/CMS updates/misc. client admin request fulfillment. - Digital resource/tool management, provisioning, access control. - General PA/EA support (scheduling, vendor correspondence, research, business admin). - **Depending on background and experience** DevOps management support (Jira board admin, process enforcement, CI/CD monitoring, etc.). Firm requirements: - Excellent written/verbal communication skills. - Flexible schedule, available at least 20 hours/week. - High degree of general technical proficiency/digital literacy. - Creative problem solver, excited to learn about different industries and develop new skills. - Resourceful self-starter, able to provide value without constant supervision. Advantageous skills/experience: - Any software/IT background - DevOps experience (agile project management, git - CRM/CMS experience - Creative tools (Figma, Adobe CC, etc.) I'm more than happy to consider someone with minimal direct experience and a strong ability/desire to learn this space. Long term involvement is absolutely a possibility, with opportunity for growth into a more formal role as business scales. Please reach out if you feel this could be a good fit, happy to discuss more and share some more specifics. Thank you!

Univium (small-business consultancy) is hiring a part-time Consulting Lead to own client problems end-to-end: lead discovery calls, scope and design solutions, write dev briefs (Jira), review deliverables, and draft proposals. Start 5 hrs/week, scale to 10 then 20. Hire needed within 3–4 weeks. Hours & Rate - Start: 5 hrs/week; scale to 10 → 20 as proven - Rate: $90–$110/hr (final rate based on experience/fit) - Location: US-based only (required) - Timeline: must be available to start within 3–4 weeks Key responsibilities - Lead or co-lead 1–3 client discovery/consultation calls weekly - Scope client problems, design fit‑for‑purpose solutions, write clear Jira cards/dev briefs - Review dev output, manage handoffs, and communicate results to clients - Draft proposals with hourly estimates and confidence levels for owner review - Self-onboard to new clients by mining notes, recordings, existing systems - Flag high-risk/low-confidence work proactively What this role is NOT - Not responsible for writing production code (in-house devs implement) - Not responsible for owning sales or managing other consultants initially Success outcomes (first 6 months) - Help scale active clients from 3 → 5–6 without increasing owner hours - Independently move 1–2 projects/week from scope → dev handoff or run 2–3 consultations/proposals weekly - Owner spends time on risk-review/high‑stakes oversight, not solution generation - Minimal hand‑holding required for onboarding; interactions are net relief for owner - Documented process to onboard a second consultant by month 6–9 Required qualifications - US-based with flexible scheduling for client calls - 5+ years working with small businesses (SMB experience required) - Hands-on familiarity with at least 4 of: Airtable, Notion, Zapier / N8N / Make, Google Apps Script, Lovable / Replit - Strong client-facing experience (leading discovery, managing expectations) - Proven portfolio of end-to-end SMB projects (scoping → solution → handoff) - Excellent at writing dev briefs / Jira tickets and delegating execution - Strong strategic problem-solving and calibrated risk awareness - Available to ramp to 10 hrs/week on 1–2 weeks' notice Screening filters (what we’ll prioritize) - Clear portfolio of solved SMB problems, ability to justify tool choices - Evidence of self-directed initiative and minimal ramp-time hires - Comfortable working via Upwork (time tracker), available within 3–4 weeks - NOT a pure executor, enterprise-only consultant, or non-US-based How to apply Submit via Upwork with: - Relevant hourly rate expectation within $90–$120/hr - Short cover note (1–2 paragraphs) summarizing why you fit this role - 2–3 portfolio examples of SMB problems you’ve solved end-to-end (links or brief case studies) - Your earliest availability to start - We’ll screen on Upwork, present finalists to the owner. Owner will interview top candidates (30–45 min). Selected candidate starts at 5 hrs/week. Owner note to candidates: We need someone who makes the owner’s life easier from week one — minimal hand‑holding, strong judgment, clear communication. If that sounds like you, please apply.

We need someone to rein in project management, deadlines, SOPs, run stand-up, and hold staff to account. We're a 6-person team, 1 founder, 1 sales, and 4 developers. We struggle with project / client management. We need an assertive and process-oriented person to assist us. Devs are mostly junior, 20-28. Not particularly extraverted and want clear work packages, as you'd expect. Current stack for ops: RocketChat (basically Slack), Asana, QBO, Stripe, Gather.town We need someone to wrangle chaos and hold people to account. Need a combination of diplomacy and assertiveness. Not shy to have processes totally reformed. Would be great to get to a form of agile, abandoned since AI dev speed things up so much. Generally one project per developer. thrice.agency alacritious.io ... and more. Thanks, Jeremy

We're a boutique digital ads agency and are looking for a part-time Client Operations Coordinator to help keep projects, tasks, and follow-ups organized across the team. This is not a marketing strategy role. The main job is to make sure tasks are clearly documented, assigned, followed up on, and completed. Responsibilities: - Review Asana tasks and follow up on overdue items - Turn call notes and internal notes into clear tasks - Help track client follow-ups, reports, and pending items - Send brief weekly summaries of what needs attention - Communicate with team members in a clear, professional way Requirements: - Experience with project coordination, agency operations, or client operations - Strong written communication - Very organized and detail-oriented - Comfortable following up with team members - Experience with Asana, or similar tools - Available during some U.S. business hours This will start at around 20–25 hours/month. If it’s a good fit, the role can continue long-term. To apply, please briefly share: 1. Your experience helping manage tasks or operations for an agency/team 2. What project management tools you have used 3. How you usually follow up when a team member is late on a task

We are seeking a part-time Systems Administrator to manage and support our internal software stack, SaaS platforms, user access, integrations, and operational systems. This role focuses on software administration, configuration, process management, and troubleshooting rather than website development. We are looking for a reliable, detail-oriented operator who can keep our systems organized, secure, documented, and running smoothly. You will help administer and support the following platforms: * HubSpot * ClickUp * WooCommerce * MyWorks * LeakyPaywall * MailerLite * WordPress-based business systems and integrations Responsibilities * Manage user access, permissions, roles, and account provisioning across key systems * Configure and maintain HubSpot workflows, properties, lists, forms, pipelines, and integrations * Administer ClickUp spaces, folders, lists, automations, dashboards, permissions, and templates * Support WooCommerce configuration, product setup, order workflows, subscriptions, payment settings, and related business processes * Manage MyWorks sync settings and troubleshoot issues between WooCommerce and QuickBooks * Configure and support LeakyPaywall membership, access, subscription, and content restriction settings * Maintain MailerLite audiences, forms, automations, segments, templates, and integrations * Coordinate with our WordPress development team regarding software integrations, plugin requirements, user access, and system configuration needs * Troubleshoot software issues, integration errors, sync failures, and configuration problems * Maintain documentation for system settings, workflows, SOPs, and recurring administrative processes * Identify opportunities to improve automation, reliability, security, and operational efficiency * Support employee onboarding and offboarding processes for software access and permissions Ideal Experience Hands-on administration of HubSpot, ClickUp, WooCommerce, MailerLite, MyWorks, and/or LeakyPaywall Experience managing SaaS platforms, user permissions, and software provisioning Strong understanding of integrations and workflow automation Experience troubleshooting software configuration issues and sync failures Familiarity with WordPress environments from an administrative and operational perspective (not necessarily development) Ability to document processes clearly and maintain organized system records

We are seeking a Commercial Scheduler to support our project management needs. The ideal candidate will have commercial experience in scheduling and coordinating project activities, ensuring timelines are met, and maintaining accurate records. Familiarity with scheduling software is a plus. This is for a 49 unit townhome project located in Missouri.