We are seeking a part-time Systems Administrator to manage and support our internal software stack, SaaS platforms, user access, integrations, and operational systems. This role focuses on software administration, configuration, process management, and troubleshooting rather than website development. We are looking for a reliable, detail-oriented operator who can keep our systems organized, secure, documented, and running smoothly. You will help administer and support the following platforms: * HubSpot * ClickUp * WooCommerce * MyWorks * LeakyPaywall * MailerLite * WordPress-based business systems and integrations Responsibilities * Manage user access, permissions, roles, and account provisioning across key systems * Configure and maintain HubSpot workflows, properties, lists, forms, pipelines, and integrations * Administer ClickUp spaces, folders, lists, automations, dashboards, permissions, and templates * Support WooCommerce configuration, product setup, order workflows, subscriptions, payment settings, and related business processes * Manage MyWorks sync settings and troubleshoot issues between WooCommerce and QuickBooks * Configure and support LeakyPaywall membership, access, subscription, and content restriction settings * Maintain MailerLite audiences, forms, automations, segments, templates, and integrations * Coordinate with our WordPress development team regarding software integrations, plugin requirements, user access, and system configuration needs * Troubleshoot software issues, integration errors, sync failures, and configuration problems * Maintain documentation for system settings, workflows, SOPs, and recurring administrative processes * Identify opportunities to improve automation, reliability, security, and operational efficiency * Support employee onboarding and offboarding processes for software access and permissions Ideal Experience Hands-on administration of HubSpot, ClickUp, WooCommerce, MailerLite, MyWorks, and/or LeakyPaywall Experience managing SaaS platforms, user permissions, and software provisioning Strong understanding of integrations and workflow automation Experience troubleshooting software configuration issues and sync failures Familiarity with WordPress environments from an administrative and operational perspective (not necessarily development) Ability to document processes clearly and maintain organized system records

Restaurant Operations Systems Architect (SOPs, Manuals, Checklists & Complete Operating System) Overview I own two quick-service restaurants in California. I am looking for someone to help build the complete operating system for my business. This is NOT a Virtual Assistant position. This is NOT a restaurant manager position. This is NOT a customer service position. I’m looking for someone who can take everything that currently exists in my head and help turn it into documented systems that allow the business to operate consistently without constant owner involvement. Think of this as building the operations playbook for a restaurant that could eventually grow into multiple locations. ⸻ Project Goal By the end of this project, I want a complete operations manual that another owner or manager could use to run the business. I don’t want generic templates copied from the internet. Everything must be customized specifically for my restaurants. ⸻ Deliverables I expect you to help create and organize documentation including, but not limited to: Operations Manual * Complete restaurant operations manual * Standard Operating Procedures (SOPs) * Department organization * Process maps * Decision trees * Escalation procedures Management Systems * General Manager responsibilities * Assistant Manager responsibilities * Shift Leader responsibilities * Crew Member job descriptions * Accountability systems * Daily manager routines * Weekly manager routines * Monthly manager responsibilities * Performance scorecards Daily Checklists * Opening checklists * Shift change checklists * Closing checklists * Cleaning schedules * Equipment maintenance schedules * Food safety checklists * Hourly manager walkthroughs * Dining room inspections * Drive-thru inspections * Restroom inspections * Parking lot inspections Human Resources * Hiring workflow * Interview guides * New hire onboarding * Training plans * Training checklists * Progressive discipline process * Employee handbook organization * Attendance procedures * Call-out procedures Restaurant Systems * Inventory procedures * Ordering procedures * Cash handling procedures * Register counting procedures * Deposit procedures * Refund procedures * Customer complaint procedures * Equipment issue reporting * Vendor management * Preventive maintenance schedules Performance & Accountability * KPI dashboards * Labor tracking * Food cost tracking * Waste tracking * Ticket time tracking * Manager performance reviews * Shift audits * Store audits * Weekly operations reports Documentation * Digital filing system * Forms library * Templates * Logs * Checklists * Accountability documents ⸻ How We’ll Work I don’t expect you to know my business on Day 1. We’ll work together. I’ll explain how we currently operate, and your job is to organize, improve, document, simplify, and standardize those systems into professional operating manuals. I want someone who asks great questions and improves processes—not someone who simply types what I say. ⸻ Ideal Experience I’m looking for someone with experience in one or more of the following: * Multi-unit restaurant operations * QSR operations * Franchise operations * Operations consulting * SOP development * Business systems * Process improvement * Operations manuals * Training systems * Lean operations * Continuous improvement Experience with brands like McDonald’s, Chick-fil-A, Raising Cane’s, Starbucks, Taco Bell, In-N-Out, Wendy’s, or similar restaurant systems is a major plus. ⸻ Success Looks Like At the end of this project, my business should have documented systems for nearly every recurring task, making it easier to train employees, hold managers accountable, maintain consistency between locations, and reduce the owner’s involvement in day-to-day operations. This is expected to become a long-term relationship as we continue improving and expanding the business. ⸻ To Apply Please answer the following: 1. Tell me about your experience building operations systems—not just managing restaurants. 2. Have you created SOPs, manuals, or operational playbooks before? Please share examples. 3. Describe the largest operations manual you’ve built. 4. What software do you use for documentation and process mapping? 5. If you were hired today, what systems would you build first for a two-location quick-service restaurant? 6. Include the phrase “Systems First” at the beginning of your proposal so I know you read the entire posting. I am looking for someone who enjoys building businesses that run on systems instead of relying on one person.

We are seeking a Commercial Scheduler to support our project management needs. The ideal candidate will have commercial experience in scheduling and coordinating project activities, ensuring timelines are met, and maintaining accurate records. Familiarity with scheduling software is a plus. This is for a 49 unit townhome project located in Missouri.

About Us Golf Fit is building a personalized golf fitness platform designed to help golfers play better by improving the physical capabilities their swing depends on. We are building a guided system that helps golfers: move better, swing better, gain distance, improve consistency, reduce pain, and maintain performance as they age. We are preparing for a major Phase One launch and are looking for a highly organized, proactive operator to help coordinate and execute across multiple moving pieces. What We Need Help With We are looking for someone who can help bring structure, clarity, and execution to an early-stage SaaS-style launch. This role will involve coordinating across: onboarding flows, lifecycle emails, landing pages, analytics, signup flows, customer journey, Asana task management, QA/testing, and launch operations. This is NOT a narrow “VA” role. We are looking for someone who understands: startup execution, SaaS onboarding, user experience, lifecycle marketing, and operational follow-through. Responsibilities Organize and manage launch tasks Help prioritize launch-critical deliverables Coordinate with designers, developers, and internal team members QA signup and onboarding flows Help implement onboarding and nurture email sequences Assist with website and landing page updates Help configure analytics tools (GA4, Hotjar, Meta Pixel) Identify friction points in the customer journey Ensure launch systems are actually completed and tested Help keep the launch moving forward quickly and clearly Ideal Candidate You are: highly organized, execution-oriented, proactive, detail-oriented, and able to move quickly in startup environments. You ideally have experience with: SaaS onboarding flows Lifecycle email systems Asana analytics setup startup launches UX/customer journey thinking Bonus if you: understand fitness, sports, golf, or subscription businesses. Project Scope Initial engagement: Phase One Launch Support Approximately 20–30 hours/week Potential for ongoing work if the fit is strong To Apply Please include: Relevant startup or SaaS launch experience Tools/platforms you’ve worked with Examples of onboarding/lifecycle systems you’ve helped build Why this type of role interest you Your timezone and weekly availability We care far more about execution ability and organizational clarity than polished resumes.

I'm the CEO of two growing businesses—National Apartment Flooring and Golf Fit—and I'm looking for a highly organized Executive Operations Coordinator to help me improve accountability, execution, and follow-through. This is not a traditional virtual assistant role. Your primary responsibility will be helping to ensure that commitments made in meetings are actually completed. Responsibilities Prepare meeting agendas Attend leadership meetings and document decisions Create and maintain action-item trackers Follow up with team members on commitments and deadlines Gather KPI reports and build executive dashboards Track strategic initiatives and project timelines Prepare weekly executive summaries Ideal Candidate Strong project management skills Excellent written communication Comfortable holding managers accountable Experienced supporting executives, founders, or leadership teams Highly organized and proactive To Apply Please answer the following: Describe a system you've built to track projects, action items, or executive priorities. What tools do you use for project management and accountability? In 3-5 bullet points, explain how you would help a CEO who struggles with follow-through after meetings. Applications without responses to these questions will not be considered. This role starts at 10-15 hours per week with potential for long-term growth.

Supporting AiGS with internal strategic initiatives as required. Projects will range from small to large and will require project management and technology experience.

We are seeking an experienced Interim Project Manager to provide structure, coordination, accountability, and reporting across multiple active IT and business initiatives. This role is focused on driving execution, improving stakeholder communication, managing dependencies, and ensuring projects remain on track while we evaluate longer-term project management needs. The ideal candidate is a hands-on project manager who can quickly step into active initiatives, establish project discipline, and work effectively across technical teams, business stakeholders, vendors, and leadership. While technical awareness is important, success in this role will be driven by strong organization, communication, follow-through, and the ability to manage multiple concurrent projects with competing priorities. Key responsibilities include developing and maintaining project plans, timelines, and milestone tracking; facilitating meetings and coordinating with stakeholders; managing risks, issues, dependencies, and decisions; documenting requirements and action items; providing executive-ready status reports; and proactively escalating blockers before they impact delivery. The PM will help ensure consistency across projects by implementing repeatable processes to track progress, ownership, deadlines, and outcomes. Candidates should have experience managing IT projects, software implementations, systems integrations, vendor-led initiatives, security-related projects, operational improvements, or business process initiatives. Strong communication skills, executive presence, and the ability to operate independently in a fast-paced environment are essential. Experience working within Microsoft-centric environments and coordinating cross-functional teams is preferred. Success in this role will be measured by the ability to quickly establish project structure, improve accountability and visibility, reduce coordination overhead for leadership, and keep strategic initiatives moving forward in a predictable and organized manner. Technologies: This PM will manage project that include SaaS integtrations with M365, SWAN rollouts to remote office locations, office move orchetration, and IT Internal intiatives. Please apply if you: - Can run multiple projects at the same time - Work well with leadership and business partners - Keep both tactical details and executive-level status organized - Support pushing decisions forward without creating unnecessary process overhead

About the job Company Description We are committed to delivering innovative web solutions tailored to businesses across industries. As a forward-thinking company, we focus on creating seamless, functional, and aesthetically pleasing digital experiences to meet growing technological needs. Our team is passionate about fostering a culture of collaboration, innovation, and excellence. We prioritize delivering quality results while encouraging individual growth and creativity in a supportive, fully remote environment. Join us in shaping the future of web development. Role Description We're looking for a U.S.-based partner or technical account manager to collaborate with our development team on client projects. The role is lightweight and mainly involves: • Managing client communication • Participating in occasional meetings • Coordinating with our engineering team Our developers handle all technical work. Qualifications Strong proficiency in Front-End Development and Web Design, including HTML, CSS, and JavaScript Experience in Back-End Web Development and Programming using relevant frameworks and tools Comprehensive understanding of Web Development principles and best practices

About the Role We are seeking an experienced Senior Project Manager to help lead execution during a critical 90-day organizational transition. This is not a traditional project management role, nor is it simply a scheduling or coordination position. The successful candidate will become an extension of the organization's execution capacity—helping transform Board direction into completed work while reducing the operational burden on executive leadership. This position reports directly to the Chief Operating Officer (COO) and serves as a strategic partner to the COO in coordinating organizational priorities established by the Board of Directors. The role will work closely with the Board Chair, outside legal counsel, consultants, finance, communications partners, and Board members to help drive multiple strategic initiatives to completion. What Success Looks Like Success is not measured by how many meetings you schedule. Success is measured by your ability to remove work from the plates of executive leadership and help the organization move complex initiatives from idea to execution. You should naturally ask yourself: What can I take off the COO's plate? What can I take off the Board's plate? What can I own from beginning to end? What information can I synthesize before leadership has to read it? What problem can I solve before it becomes an issue? Responsibilities You will help execute strategic initiatives across several workstreams, including: Governance Board transition Legal coordination Communications Organizational planning Finance coordination Strategic initiatives Responsibilities include: Drive multiple strategic workstreams simultaneously. Translate Board decisions into executable project plans. Coordinate activities between leadership, legal counsel, consultants, and Board members. Read complex legal, governance, financial, and organizational documents and prepare concise executive summaries. Draft agendas, Board materials, presentations, project updates, and decision documents. Research unfamiliar topics and present organized recommendations. Coordinate outside vendors and consultants. Build and maintain project plans, timelines, decision logs, and action registers. Identify risks, dependencies, and issues before they become problems. Follow initiatives through to completion—not simply coordinate meetings. Perform hands-on work wherever appropriate rather than simply assigning work to others. Ideal Candidate We're looking for someone who: Has 7+ years of project or program management experience. Thinks strategically while remaining execution-oriented. Enjoys bringing order to complex situations. Is intellectually curious and learns quickly. Can synthesize large amounts of information into clear executive summaries. Writes exceptionally well. Is highly organized without becoming bureaucratic. Can work independently with minimal supervision. Exercises sound judgment. Takes ownership of outcomes rather than waiting for direction. Preferred Experience Experience working with one or more of the following is highly desirable: Executive leadership teams Boards of Directors Outside legal counsel Finance or accounting teams Organizational governance Communications or public affairs initiatives Cross-functional strategic projects Nonprofit experience is helpful but not required. Tools Experience with tools such as Microsoft 365, Teams, SharePoint, Smartsheet,

Looking for a reliable project/admin assistant to help manage day-to-day tasks, keep projects organized, and support communication across multiple clients and internal teams. This role will include answering emails, tracking project updates, helping follow up on deadlines, organizing files, and keeping information clear and up to date. Basic admin support will also include help with invoicing, billing, expense tracking, scheduling, and other operational tasks as needed. Must be organized, responsive, detail-oriented, and comfortable managing multiple moving pieces at once.