Assist with month-end close, billing, accounts payable, and reconciliations Accounting • Prepare and post journal entries for accruals, prepaids, fixed assets, and other key transactions in accordance with GAAP and internal policies. • Involved in the month-end and year-end close processes, ensuring timely and accurate completion of financial reporting deliverables. • Maintain and reconcile general ledger accounts, ensuring accuracy, completeness, and proper classification of transactions. • Perform detailed balance sheet reconciliations monthly, investigating and resolving variances to ensure data integrity. • Develop and implement process improvements to streamline accounting workflows, reduce manual effort, and enhance data accuracy. • Managing and responding to inquiries sent to the Accounting department’s shared email inbox. • Ensure compliance with internal policies, accounting standards, and regulatory requirements. • Assist with ad hoc analyses, reporting projects, system implementations, and other strategic initiatives as needed. • Analyze financial statements and internal reports to identify discrepancies, variances, or unusual trends and proactively resolve issues. Client Billing • Review customer contracts and agreements to determine appropriate billing terms, schedules, and methods in compliance with company policies and revenue recognition standards. • Collaborate with Sales, Legal, and Service teams to resolve contract discrepancies, clarify billing requirements, and gather any missing documentation or data. • Generate and issue accurate, timely invoices based on completed sales and service transactions, ensuring alignment with contractual obligations and internal controls. • Ensure invoice accuracy, including validation of product or service descriptions, quantities, pricing, and applicable taxes or discounts. • Record and apply incoming payments received via checks, credit cards, or ACH to appropriate customer accounts in the general ledger. • Reconcile customer payments with outstanding invoices, investigating and resolving any variances or unapplied cash. • Maintain and monitor accounts receivable aging reports by business division, proactively flagging overdue accounts and supporting collections efforts when needed. • Assist in month-end close activities related to accounts receivable, including revenue reporting, deferred revenue analysis, and AR-related journal entries. Accounts Payable • Code invoices to the appropriate general ledger accounts and cost centers in alignment with company policy. • Obtain proper departmental or managerial approvals prior to processing payments. • Ensure timely and accurate payments in compliance with internal policies and approval workflows. • Assist with month-end close by preparing accurate AP reports and reconciliations. Payroll • Review and audit payroll data prepared by the payroll team in ADP Workforce Now prior to final submission, ensuring accuracy, completeness, and compliance with internal controls. • Validate employee hours, earnings, deductions, bonuses, commissions, and tax withholdings to ensure all payroll elements are correctly calculated. • Ensure compliance with internal policies and all applicable federal, state, and local payroll regulations. • Reconcile payroll-related general ledger accounts, including wages, payroll taxes, and employee benefits. • Verify the correct classification of employees and compensation structures within the ADP system. • Identify and resolve discrepancies between payroll reports, timekeeping systems, and financial records before payroll is finalized. • Collaborate with the payroll team, HR, and ADP support to address errors, make adjustments, and ensure timely payroll processing. • Prepare and post payroll journal entries to the general ledger in accordance with GAAP. • Monitor accruals related to bonuses, and commissions to ensure proper financial reporting and alignment with payroll cycles. • Uphold confidentiality and integrity of all payroll data and employee information.

We are seeking a Certified Public Accountant to assist with tax preparation and financial accounting tasks. The ideal candidate will have experience in preparing tax returns and managing financial records. This is a part-time role with a short-term engagement, perfect for someone looking to contribute their skills to a small business. We need someone who understands New York tax law and preferably someone who also understands real estate.

We are seeking an experienced Payroll Accountant to manage our payroll processes using Workday and ADP. The ideal candidate will have a strong background in financial accounting and be able to handle tasks such as bank reconciliation and accounts payable management. This role requires attention to detail and the ability to work independently. If you have experience with Workday and ADP, we would love to hear from you!

I'm a Filmmaker and Cinematographer (http://trentwatts.com/) who's looking for a bookkeeper to do the 1st half of my 2026 books in quickbooks. Should be a fairly quick and straightforward job, but there's a strong potential for ongoing work if its a good fit. Please send me a quote and short cover letter. Thanks! Average Monthly Transactions ~25/mo in my bank ~15/mo on my credit card ~5/mo in Paypal

We are a New York-based travel company (C-corp) seeking an experienced bookkeeper for QuickBooks Online cleanup and tax preparation for the full year of 2025. Responsibilities include reconciling accounts, preparing financial statements, and ensuring compliance with tax regulations. The ideal candidate will have expertise in QuickBooks Online and experience with C-corp tax preparation for travel company. Please see attached file.

We are looking for an experienced U.S.-based CPA to become our long-term accounting and tax advisor. We already have a bookkeeper who maintains our books, so this position is focused on reviewing the financials, preparing tax returns, providing tax planning, and helping us make smart financial decisions throughout the year. This is a remote, ongoing relationship rather than a one-time tax preparation project. **Responsibilities:** * Review our bookkeeping and financial statements. * Prepare and file annual business and personal tax returns as needed. * Provide proactive tax planning throughout the year. * Recommend legal strategies to reduce taxes. * Review our financials on a quarterly basis (or recommend a better schedule). * Advise on business structure, major purchases, depreciation, retirement planning, and other tax-saving opportunities. * Be available for occasional questions throughout the year. **Current Setup:** * Remote bookkeeping is already in place. * We use QuickBooks Online * We are looking for a long-term relationship with someone who enjoys helping business owners grow. **When applying, please answer the following questions:** 1. How many years have you been practicing as a CPA? 2. Do you primarily focus on tax preparation, tax planning, or both? 3. How often do you meet with clients for proactive tax planning? 4. What accounting software do you recommend or prefer? 5. Do you review client financial statements quarterly? 6. What are some examples of tax planning strategies you commonly recommend for small business owners? 7. Do you bill hourly, monthly, or on a fixed annual fee? 8. Are you available for occasional questions throughout the year without billing for every brief phone call or email? 9. Have you represented clients before the IRS? 10. What do you believe separates you from the average CPA? 11. Why do your current clients continue working with you year after year? 12. Please provide a brief overview of your experience and include references or testimonials if available. We are looking for someone who is knowledgeable, proactive, responsive, and interested in building a long-term relationship—not someone who simply prepares tax returns once a year.

Financial reporting & accounting operations Own the monthly financial close process end to end, targeting completion within 5 business days of month-end
Prepare and maintain monthly financial statements (P&L, balance sheet, cash flow statement)
Deliver financial reporting packages to leadership by the 7th business day each month
Maintain accurate general ledger entries and complete all account reconciliations monthly
Oversee accounts payable and accounts receivable processes, ensuring proper categorization and documentation
Review financial transactions for accuracy, flag discrepancies, and ensure compliance with U.S. GAAP
Coordinate with external accountants, tax advisors, and auditors as needed
Maintain organized financial records and documentation archives Budgeting, forecasting & financial planning Develop and maintain the annual company budget in coordination with department heads
Build and maintain rolling financial forecasts updated monthly or as business conditions change
Conduct monthly budget vs. actual analysis and distribute variance reports to leadership
Track department-level spending against approved budgets and flag material variances before they compound
Support leadership with financial modeling for hiring decisions, pricing, and growth investments
Recommend cost optimization opportunities when identified through financial analysis Cash flow & financial health management Maintain accurate rolling cash flow forecasts, updated weekly
Monitor company liquidity, operational runway, and working capital position
Track incoming revenue collections and outgoing vendor payments for timing accuracy
Identify and communicate cash flow risks to leadership proactively
Ensure financial planning for major operational decisions incorporates current cash position Financial controls, compliance & risk Implement and maintain internal financial controls that ensure data integrity and prevent material errors
Maintain documentation required for tax preparation, financial audits, and compliance reviews
Ensure adherence to U.S. GAAP practices across all financial operations
Monitor financial risk and escalate concerns before they affect operational decisions Financial systems & process improvement Maintain and optimize QuickBooks Online and connected financial reporting tools
Build and maintain financial dashboards that give leadership real-time visibility into revenue, expenses, and profitability
Identify opportunities to automate manual financial processes and improve reporting efficiency
Develop and document SOPs for all core finance processes
Continuously improve financial infrastructure as revenue and operational complexity grow

I am running an online business and im looking for an accountant to help me with tax insights, operations, structures and advice

The CFO/Controller – Client Services will serve as a trusted advisor and financial leader for a portfolio of client companies. This role involves delivering fractional CFO and controller-level support, including financial reporting, forecasting, cash flow management, budgeting, and strategic financial guidance. The ideal candidate is a hands-on finance professional with strong client communication skills and a background in outsourced or fractional finance roles. Key Responsibilities Client Financial Leadership · Act as the outsourced CFO or Controller for multiple client companies. · Develop and present monthly and quarterly financial reports to client stakeholders. · Provide strategic financial analysis, budgeting, and forecasting for client businesses. · Advise clients on cash flow planning, profitability, pricing, and financial risk management. Accounting Oversight & Advisory · Oversee the accuracy of client financial records prepared by bookkeepers. · Manage or review month-end close processes, reconciliations, and journal entries. · Ensure compliance with GAAP or applicable accounting standards for each client. Business Performance & Analysis · Analyze and interpret financial results to identify trends, risks, and opportunities. · Provide clients with operational and financial KPIs and help drive improvements. · Support client decision-making with scenario planning and financial modeling. Team Collaboration · Collaborate with internal accounting staff and bookkeepers to deliver high-quality results. · Serve as a mentor and leader to junior staff working on client accounts. · Coordinate with clients’ tax professionals, auditors, or legal counsel as needed. Qualifications · Bachelor’s degree in Accounting, Finance, or related field; CPA preferred. · 5+ years of progressive accounting/finance experience, with at least 2 years in a controller or CFO role. · Experience working in outsourced accounting, fractional CFO services, or in public accounting with client-facing responsibilities. · Strong understanding of GAAP, financial reporting, and budgeting. · Ability to manage multiple client relationships and prioritize effectively. · Excellent communication and interpersonal skills; comfortable presenting to executives and business owners. · Proficiency in accounting systems such as QuickBooks Online, Xero, NetSuite, or similar platforms. Preferred Attributes · Experience working with clients in diverse industries such as SaaS, professional services, law firms, eCommerce, etc. · Skilled in creating dashboards, KPI reports, and financial models. · Self-starter with the ability to work independently and as part of a remote team. What We Offer · No set working hours - Work from wherever and whenever as long as you can get your work done! · A collaborative team committed to professional growth and client success. · Exposure to a variety of industries and business models. · Competitive salary.

Role Purpose The Accounting Manager serves as the primary operational accounting lead. In this fractional role, you will take full ownership of general ledger accuracy, execute timely financial close processes, and maintain the absolute integrity of our small-to-mid-sized business clients' accounting systems. You are a process leader who focuses on precision, data integrity, and workflow discipline, ensuring that all financial records are clean, accurate, and ready for tax or advisory functions. Responsibilities Financial Close Management: Own and execute monthly, quarterly, and annual financial close processes for multiple client engagements. Ensure all balance sheet accounts are fully reconciled, post required journal entries/accruals, and deliver audit-ready financials on schedule. General Ledger & Operations: Maintain the general ledger and chart of accounts layout. Ensure proper classification of all financial transactions, manage bank feeds and automated transaction rules, and maintain clean vendor/customer master records. Data Integrity & Reconciliations: Perform systematic and meticulous reconciliations across bank accounts, credit cards, and key balance sheet items. Investigate, resolve discrepancies, and validate beginning balances to catch errors before they impact reporting. Reporting & Compliance Support: Prepare internal financial statement packages (P&L, Balance Sheet, A/R and A/P aging reports) and compile supporting schedules. Organize documentation for payroll tax, sales/use tax, business licenses, and year-end filing readiness (1099s, W-2s). Workflow & System Optimization: Operate strictly within our designated cloud ecosystem, optimizing QuickBooks Online (QBO) and tracking all tasks, milestones, and progress in real time within Canopy. Build efficient, automated workflows to enhance internal controls and operational efficiency. Cross-Functional Coordination: Proactively collaborate with Fractional CFOs, Tax Managers, and Administrative Support teams to ensure seamless client delivery and verify that accounting data aligns perfectly with downstream strategic reporting. Key Deliverables Monthly/Ongoing: Completed, reconciled financial statements; updated general ledger and supporting schedules; A/R and A/P aging reviews; and real-time task updates inside Canopy. Quarterly: Comprehensive financial reporting packages, prepared compliance documentation, and actionable process/system improvement recommendations. Annual & Ad Hoc: Year-end financial statement packages, audit/review support documentation, 1099/W-2 preparation support, and financial cleanup/system optimization initiatives. Qualifications: Bachelor’s degree in Finance and 5 + years of tax experience Strong working knowledge of GAAP, journal entries, accruals, adjustments, and balance sheet-first accounting cleanup. Proven capability running structured, repeatable month-end close sequences across multiple clients under tight timelines. Advanced proficiency configuring QuickBooks Online, optimizing charts of accounts, and correcting automated bank feed rules. Deep commitment to task management systems (Canopy), data integrity, and executing standardized SOPs with zero variation. Proactive problem-solving skills with an ability to detect errors, analyze inconsistencies, and prioritize accuracy over speed. High level of accountability and professional presence; ability to communicate complex financial issues clearly to internal leadership and non-accounting stakeholders.