We are a small, fully remote patent law firm seeking an experienced contract bookkeeper who can **start immediately**, preferably **today or tomorrow** and work this weekend, to provide temporary support while we hire a permanent replacement. Our bookkeeper recently departed, and we are looking for someone who can jump in quickly, work directly with the owner of the firm, and help keep our accounting operations running smoothly. We anticipate this engagement lasting approximately **1-2 weeks**, though there may be an opportunity for additional work if needed. Our books are in reasonably good condition. This is not a cleanup project. We simply need an experienced professional who can get up to speed quickly and maintain continuity during the transition. Responsibilities * Manage day-to-day bookkeeping in Xero and Excel * Process invoices and record transactions * Perform bank and account reconciliations * Assist with payroll and month-end bookkeeping activities as needed * Maintain our law firm's trust account and trust ledger * Work directly with the firm owner to organize current bookkeeping processes * Help establish a clean and well-documented handoff for our permanent bookkeeper Requirements * Significant bookkeeping experience * Strong working knowledge of Xero * Excellent attention to detail * Ability to work independently with minimal supervision * Available to **start immediately** * Available to work **this weekend** ** Bonus Qualifications** * Experience with law firm bookkeeping

We are seeking a detail-oriented bookkeeper to manage financial records for our construction projects. Responsibilities include tracking expenses, managing accounts payable, and ensuring compliance with financial regulations. The ideal candidate will have experience in construction accounting and be able to work part-time. Experienced with Quickbooks and stripe is a must. Experience using jobtread is a plus.

Process vendor bills and payments using Bill.com. Record vendor bills, payments, and related transactions accurately in QuickBooks Online. Ensure expenses are coded to the appropriate accounts. Maintain accurate accounts payable records. Respond to client questions regarding vendor payments. Coordinate with the accounting team on issues requiring additional review. Follow up on missing invoices, approvals, or supporting documentation. Ensure vendor payments are processed accurately and on time. Requirements: 3+ years of bookkeeping or accounts payable experience. Experience using Bill.com. Solid understanding of accounts payable and expense coding. Excellent communication and client service skills. Strong organizational and follow-up abilities. Experience with vendor bill pay or accounts payable coordination Ability to respond quickly to time-sensitive requests. Availability during U.S. business hours. Guaranteed minimum of 20 hours per month to start. This is a long-term engagement with consistent monthly work, and additional hours may become available as our client portfolio grows.

I'm looking for an experienced U.S.-based QuickBooks Online bookkeeper to set up and organize the books for my partnership LLC. Scope: - Set up QuickBooks Online - Complete catch-up bookkeeping for 2025 and 2026 YTD -Reconcile all bank accounts and credit cards -Categorize transactions and organize the Chart of Accounts (All accounts are already done on excel, need to transfer to quickbooks). -Deliver CPA-ready financial statements -Establish an efficient monthly bookkeeping process for ongoing maintenance -The business has one partnership LLC, relatively clean financial records, low revenue to date, and limited complexity. Requirements U.S.-based 5+ years of QuickBooks Online experience Experience with catch-up bookkeeping and reconciliations QuickBooks Online ProAdvisor preferred Please include your experience, hourly rate, estimated hours for this project, and whether you're available for ongoing monthly bookkeeping. Looking to get started asap!! * Someone detail oriented, likes working with other entrepreneurs and has availability is needed. Potential for lots of ongoing work if we work well together. *

We are a construction business and need a qualified individual to support our record keeping and bookkeeping

Pay: $50,000.00 - $55,000.00 per year Job description: About Us We are looking for a detail-oriented, reliable Payroll & Bookkeeping Specialist to support our accounting, payroll, invoicing, and compliance functions. This role is ideal for someone who is organized, accurate, comfortable working with payroll systems, and experienced with bookkeeping and financial reporting. Responsibilities The Payroll & Bookkeeping Specialist will be responsible for: Managing company payroll through Paychex Handling employee onboarding through Paychex Preparing and reviewing payroll data for accuracy Managing state and federal payroll tax requirements Monitoring and responding to state agency notices Preparing and sending invoices using QuickBooks Maintaining accurate bookkeeping records Reconciling accounts and tracking financial transactions Preparing financial reports for management review Assisting with payroll-related compliance and documentation Coordinating with management, employees, vendors, and outside accountants as needed Maintaining organized records for payroll, taxes, invoices, and bookkeeping Qualifications Qualified candidates should have: Experience managing payroll, preferably using Paychex Experience with QuickBooks Knowledge of state and federal payroll tax requirements Bookkeeping experience Ability to review and respond to state agency notices Strong attention to detail and accuracy Strong organizational and time-management skills Ability to maintain confidentiality with payroll and financial information Proficiency with basic financial reporting Good communication skills Ability to work independently and meet deadlines Preferred Qualifications Prior experience working with small or growing businesses Experience coordinating with CPAs, tax professionals, or payroll providers Familiarity with payroll compliance, employee onboarding, and tax filings Experience preparing reports for owners or management teams Schedule Monday - Friday (flexible) Full-time Benefits PTO 401(k) 401(k) matching Paid holidays Paid training Flexible schedule Remote work

We are looking for an experienced bookkeeper or accountant to help manage our S-Corporation finances, keep our books organized, and support smart tax-saving strategies. This role is ideal for someone who understands S-Corp accounting, payroll, tax preparation, and compliance, and can provide practical recommendations to improve financial efficiency. Responsibilities Manage ongoing bookkeeping and monthly reconciliations. Record and categorize income, expenses, payroll, distributions, and other transactions. Prepare financial reports, including profit and loss statements and balance sheets. Assist with S-Corp tax preparation and coordinate with our CPA if needed. Help identify tax-saving opportunities and deductions. Provide guidance on salary vs. distribution planning, estimated taxes, and retirement contribution strategies. Keep tax documents, payroll records, and financial files organized. Support compliance with IRS and state filing requirements. Qualifications 3+ years of experience in bookkeeping, accounting, or tax preparation. Strong knowledge of S-Corp accounting and payroll. Experience with QuickBooks Online, Gusto, Wave, Patriot Payroll, or similar tools. Familiarity with tax planning strategies for small businesses. Excellent attention to detail and communication skills. CPA or EA preferred, but highly experienced bookkeepers are welcome. Ideal Candidate You are proactive, organized, and comfortable working with small business owners who want to stay compliant while maximizing tax efficiency. You know how to build clean financial systems and make year-end tax preparation easier and less stressful.

**Job Title: QuickBooks Bookkeeper** **Job Description:** We are seeking a detail-oriented Bookkeeper with expertise in QuickBooks to manage our update our accounting Q1-Q4 for 2025. This is simple account in QuickBooks already to just connect the 1 expense card. The ideal candidate will be responsible for maintaining accurate financial records, processing transactions, and ensuring compliance with accounting standards. If you have a good background in bookkeeping and are proficient in QuickBooks, we would love to hear from you!

We are looking for a property management accountant or bookkeeper domain expert for AI research. This is paid research, not a bookkeeping job. We want to know what you do and how you do it. You'll join recorded Zoom sessions with our founding team, screen-share how you work in your PM software, and walk us through your real workflows: Your month-end close, step by step — what you check, in what order, what trips you up Bank recs, owner draws, AP, and trust accounting (three-way reconciliation, security deposits, keeping owner/tenant funds separate) The edge cases: NSF payments, prepaid rent, deposit dispositions, management fee calcs What reports owners and property managers actually rely on You're a fit if you've spent 3+ years doing hands-on PM accounting (closes, recs, and owner statements yourself — not just supervising), and you use AppFolio, Buildium, Yardi, Propertyware, or Rent Manager daily. Experience at a third-party PM company managing books for multiple owners is a big plus. So is a CPA or state trust accounting compliance experience. Logistics: This is a fixed scope project with long-term potential as the product grows. In your proposal, tell us: which PM software you've used daily, how many doors you've handled books for, and one accounting mistake you've seen a PM company make that software should have caught.

Role Description/Job Overview We are looking for a highly skilled and detail-oriented individual to support companies of Blue Venture Holdings with part-time accounting, tax/regulatory and financial support. The ideal candidate must have strong experience utilizing QuickBooks Online accounting software to maintain accurate financial records, manage accounts payable and receivable, reconcile bank statements, prepare financial reports, and assist with payroll and tax compliance. They will also need to proactively communicate with owners and support teams of Blue Venture Holding Companies. Key/Primary Responsibilities QuickBooks Management (Daily/Weekday) - Maintain day-to-day bookkeeping in QuickBooks Online (QBO) for all entities - Assist with QuickBooks integrations (bank feeds, payroll, Helcim, Stripe, etc.) - Maintain consistency in the chart of accounts and reporting across entities - Ensure accurate coding of project-level expenses - Balance and reconcile financial statements Tax Accounting & Support - Track and prepare documentation for sales tax, payroll tax, and income tax filings - Coordinate with CPA/tax preparer on quarterly and annual returns - Track estimated tax payments to ensure timely compliance - Maintain vendor W-9s and assist with 1099 preparation - Stay current on federal and state tax regulations that impact each entity Accounts Payable & Accounts Receivable (Daily/Weekday) - Record and schedule vendor bills and payments - Issue and track customer invoices across entities - Follow up on overdue customer balances - Maintain vendor files for compliance Financial Reporting, Budgeting and Audit Support (Weekly/Monthly/Quarterly/Annually) - Generate reports (P&L, balance sheet, cash flow, and entity-specific reports) - Support development of forecasting and budget tracking tools - Identify financial trends, anomalies, or risks and report findings - Support periodic audits of AP, AR, and expense records - Prepare documentation for internal and external reviews - Assist in tightening internal controls and ensuring reporting consistency Payroll & Compliance - Hands-on payroll processing and reconciliation - Verify employee reimbursements and payroll journal entries - Monitor payroll tax filings and compliance requirements Blue Ventures General Support - Maintain accurate and up-to-date records and reports across multiple entities - Ensure reconciliation of all banking and credit accounts - Optimize and maintain a chart of accounts, reporting structures, and vendor/customer setup - Assist with implementing and maintaining accounting policies and procedures - Manage document retention and compliance for financial records Required Qualifications - QuickBooks Online (QBO) for multiple entities - Tax preparation (sales tax, payroll tax, income tax, 1099s) - Experience with spreadsheet applications for reporting and analysis (Microsoft Excel/Google Sheets) for reporting and analysis - Understanding of payment processors (Stripe, Square, PayPal, etc) - Google Workspace (Docs, Drive, Calendar, Meet, Gmail) Successful Profile - Strong attention to detail and accuracy in financial data - Proactive communicator with ability to explain financial insights clearly - Ability to manage priorities across multiple entities - Comfortable collaborating with leadership, CFO, and operations staff - Self-starter with ability to work independently in a part-time/remote environment - Proven execution capabilities in finance tasks and working with outside accounting and legal firms Keys for Success - Start your day on time: Log in promptly and be prepared to begin your shift with a professional, positive mindset. - Stay focused and minimize distractions: Create a dedicated workspace, limit personal phone or social media use, and manage your environment to stay fully engaged in your tasks. - Communicate attentively: Practice active listening during virtual meetings, emails, and calls; respond clearly and professionally. - Maintain professionalism: Speak positively about previous roles or colleagues, and maintain a constructive, respectful tone in all communications. - Demonstrate courtesy and reliability: Be proactive in responding to team members and leadership, meet deadlines consistently, and uphold a high standard of integrity in all work interactions. Work & Payment Details - Hourly Pay Only (Upwork time tracker required) - Full-Time Role (Eastern Time Zone hours, Monday-Friday) - No agencies – individual freelancers only - Remote position, must have excellent English communication skills How to Apply To be considered, please include the following in your application: - Your experience with QuickBooks Online and Google Sheets - Confirmation that you will track time using Upwork and can work Eastern Time Zone hours We are looking for someone long-term, reliable, and detail-oriented to help lead our accounting and financial operations. If you have the skills and experience listed above, we’d love to hear from you!