We are seeking a reliable bookkeeper to manage our financial records, including accounts payable, accounts receivable, and payroll. The ideal candidate will have experience with QuickBooks and be able to provide financial insights to support business decisions. This is a part-time role with a long-term engagement.

About BostonSpeaks BostonSpeaks helps professionals overcome public speaking anxiety through coaching, courses, workshops, and digital education. We're a growing, financially disciplined small business, and we're looking for a reliable bookkeeper who can also keep us on top of our S-corp tax obligations and give us confidence in our numbers. This is an ongoing, part-time contract role. We value people who take ownership, communicate clearly, and treat our numbers with the same care we'd give them ourselves. What You'll Do You'll own our day-to-day bookkeeping and help us stay ahead of our tax obligations. Bookkeeping (QuickBooks Online) - Categorize transactions and reconcile accounts monthly - Keep income, expenses, and owner activity accurately recorded - Deliver clean monthly financials (P&L, balance sheet, cash flow) we can actually trust - Keep our chart of accounts organized and consistent - Flag discrepancies, unusual activity, or anything that doesn't look right, before it becomes a problem S-Corp Quarterly Estimates (and potential future Tax work) - Calculate and prepare quarterly estimated tax payments for our S-corp (one entity), so there are no year-end surprises - Help us understand our estimated tax liability throughout the year so we can plan cash flow - Review reasonable owner compensation (W-2 salary vs. distributions) and flag anything that needs attention - Make sure owner payroll and distributions are accounted for correctly - Coordinate with our tax preparer at year-end (or file/coordinate the 1120-S if you're qualified) - Answer our finance and S-corp tax questions in plain English Who We're Looking For - Solid bookkeeping experience, ideally with U.S. small businesses - Strong working knowledge of QuickBooks Online - Experience with S-corp taxes and quarterly estimated payments (reasonable comp, distributions vs. payroll, etc.) - Detail-oriented and accurate—you double-check your work - Clear, proactive communicator who responds promptly - Trustworthy and discreet with sensitive financial information - Comfortable working independently and managing recurring deadlines Nice to Have - CPA, EA, or bookkeeping certification (QuickBooks ProAdvisor a plus) - Experience with coaching, education, or service-based businesses - Familiarity with Profit First or similar cash-management frameworks - Experience working with an external tax preparer / collaborating on year-end filings We're looking for a long-term partner, not a one-off project. To Apply Step 1: Reply to us here on Upwork with a short message telling us: Your experience with QuickBooks Online and S-corps Your availability and quote for work. Any relevant certifications Step 2: Record a short Loom video (about 2 minutes) answering these questions: Briefly introduce yourself and your bookkeeping/tax background. Why you? What do you know about us? Paste the Loom link in your Upwork reply. Applications without a Loom video won't be considered. We review every application and reply to those who are a strong fit. We look forward to hearing from you.

Hi! I just subscribed to Quickbooks. I'm looking for someone to do bookeeping cleanup for Jan-June on Quickbooks (i used my bank accounts for personal and business so those need to be properly seperated). Set my account up for success so that the system can manage it from there.

Part-Time Bookkeeper / Administrative Assistant — Real Estate Portfolio I'm a real estate investor managing a portfolio of residential and commercial rental properties across multiple LLCs. Day-to-day property operations are handled by a property management company. I'm looking for a reliable part-time assistant to handle ongoing bookkeeping and administrative tasks — approximately 6–10 hours per month. Bookkeeping (~3–5 hrs/month) - Record insurance payments, account transfers, and vendor payments in QuickBooks Online - Record monthly Airbnb booking income - Post monthly principal and interest entries for 7 mortgages - Record monthly owner distributions received from property management company across 5 entities - Pay property taxes for 7 properties (twice annually) - Reconcile 5 checking accounts monthly - Issue 1099s at year-end (small volume) - Administrative (~3–5 hrs/month) - Handle correspondence with insurance brokers regarding renewals and coverage - Manage financing agreement paperwork and follow-up - Submit quarterly short-term rental activity reports to the city - Prepare quarterly financial summaries for investors What I'm looking for - Comfortable working independently with minimal oversight - QuickBooks Online experience required - Real estate investor bookkeeping experience preferred — familiarity with owner distributions, mortgage amortization entries, and multi-entity LLC structures is a plus - Organized, detail-oriented, and responsive - Familiarity with AI or automation tools a plus Engagement - Remote, part-time — approximately 6–10 hours per month - Ongoing, month-to-month - Hourly rate preferred Transaction volume estimate - 85 checking transactions across 5 accounts - 7 mortgage P&I journal entries/month - 5 distribution entries/month

Need bookkeeper to reconcile the bank accounts and credit cards statements and the expenses, and issue bills for hourly work, go into IOLTA trust account, create ledger.

We are a growing tax and accounting firm seeking an experienced Senior Accountant or highly experienced Senior Bookkeeper to work alongside and mentor our Junior Accountant. This is not a data-entry bookkeeping position. We are looking for someone who can review work, identify issues, improve accuracy, and help develop a newer accounting professional. The ideal candidate has strong QuickBooks Online experience, excellent accounting fundamentals, and the ability to explain corrections and best practices to staff. Responsibilities Review bookkeeping completed by our Junior Accountant Review bank and credit card reconciliations Identify and correct balance sheet issues Assist with bookkeeping cleanup projects Review payroll-related accounting entries and liabilities Assist with sales tax filings and workers' compensation audits Review quarterly books for quarterly cliwnt profit and loss deliverables and year-end books for tax preparation readiness Recommend process improvements and accounting best practices Provide mentorship and guidance to our Staff Accountant Requirements: Minimum 5+ years of bookkeeping or accounting experience Accounting degree and/or CPA preferred Advanced QuickBooks Online experience Strong understanding of financial statements and balance sheet accounts Experience reviewing and correcting another accountant's or bookkeeper's work Experience with account reconciliations and cleanup projects Strong written and verbal communication skills Ability to work independently with minimal supervision Hours: Approximately 10-12 hours per week Long-term assignment relationship desired Flexible schedule during US Eastern Time business hours preferred

We are seeking experienced bookkeepers to work under our firm's name, supporting clients in the West Side LA and Beverly Hills area. The ideal candidates will have a strong understanding of financial records and be able to provide accurate and timely bookkeeping services. Familiarity with local business practices is a plus. If you are detail-oriented and have a passion for finance, we would love to hear from you.

Need someone to help with bookkeeping and operations for our medium-sized technology company. The ideal candidate will have experience with QuickBooks Online and be able to manage accounts receivable and payable, provide administrative support, and handle general accounting tasks.

Small, national dog club, a 501(c)(3), seeks ongoing bookkeeper. Club uses QuickBooks Online and MembershipWorks. Job involves monthly or quarterly data entry, bank reconciliation, preparation of quarterly financial reports and assist with annual budget development. Club sells annual memberships plus some products. Club has approximately 425 members. Number of transactions are more from October through January and work is lighter through summer months. On average, should take approximately 6-8 hours per quarter.

Set up Found business checking with pockets and automatic deposit allocations, connect Square invoicing with 3% convenience fee, integrate Gusto payroll, and build Make.com automation that pulls Found data to generate daily cash flow forecasts and budget reports.