Location: United States only Job Type: Hourly (4 to 6 hours per week to start, with opportunities for additional hours as trust is established and business needs grow) Rate: $10 to $15/hour, depending on experience About the Role We are seeking a highly organized Executive Assistant / Administrative Coordinator to support the owner of a growing mechanic business. This role is ideal for someone who enjoys organization, research, administrative follow-up, and keeping projects moving. You will support both business operations and personal administrative matters, helping organize paperwork, coordinate projects, and ensure important tasks don't fall through the cracks. Confidentiality is essential. Because this role involves access to sensitive business and personal information, a Non-Disclosure Agreement (NDA) will be required upon hire. Responsibilities: Research family law attorneys and schedule consultations. Research local, state, and federal programs, resources, and services that may benefit the business owner. Contact and follow up with government agencies (including the Delaware Department of Labor) regarding applications, paperwork, account statuses, and administrative matters. Make professional outbound phone calls to attorneys, government agencies, businesses, and other organizations as needed. Maintain organized task lists and project tracking using Microsoft Lists. Document phone calls, emails, research, follow-up activities, and project updates. Schedule appointments and manage the Outlook calendar. Draft professional emails, letters, and other correspondence. Organize digital files and administrative paperwork. Track deadlines and ensure follow-up items are completed on time. Assist with business administration and operational projects. Perform other administrative duties as assigned. Preferred Qualifications: Previous experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Legal Assistant, Office Manager, or similar administrative role. Strong organizational and documentation skills. Excellent written and verbal communication skills. Comfortable making professional phone calls. Ability to work independently while managing multiple ongoing projects. Experience with Microsoft Outlook, Microsoft Office, and Microsoft Lists (or willingness to learn Microsoft Lists). Experience working with government agencies is a plus. Familiarity with Delaware government agencies and administrative processes is a strong plus. What We're Looking For: The ideal candidate is organized, dependable, detail-oriented, and proactive. You should enjoy keeping projects organized, documenting your work, and following up until tasks are completed. If you like bringing order to busy administrative workflows, you'll likely be a great fit for this role. This is intended to be a long-term position for the right candidate, with opportunities for increased hours and responsibilities over time. To Apply: Please include the following in your proposal: Include the word "Sunflower" somewhere in your proposal so we know you've read the entire job posting. A brief summary of your administrative experience. Examples of projects you've managed or coordinated. Your weekly availability. Any experience working with government agencies, legal offices, or small businesses. Your location (U.S. applicants only).

I am seeking a detail-oriented and reliable Real Estate Virtual Assistant to support ongoing listing management, marketing, and administrative tasks. This role is ideal for someone who already has hands-on experience working with commercial real estate platforms and understands the importance of accuracy and timelines. Key Responsibilities: Input, update, and maintain property listings in MLS and commercial platforms Manage and edit listings in Buildout, Crexi, and CoStar Create professional sales and leasing flyers using Buildout Execute email marketing campaigns through Buildout (including formatting, scheduling, and list management) Ensure all listing information is accurate, consistent, and up to date across platforms Make timely edits and updates as needed Required Experience: Prior experience working with MLS (residential or commercial) Proficiency with Buildout (this is a must-have) Familiarity with Crexi and CoStar Experience creating real estate marketing materials (flyers, email campaigns) Strong attention to detail and ability to follow instructions

I’m looking for a reliable virtual assistant to help contact local HVAC companies in the Hudson Valley of NY.. Your job is simple: Reach out to HVAC companies by phone, text, or email Ask if they are currently taking new repair jobs Identify companies interested in receiving new customer leads Collect contact information for the owner or decision maker Update a Google Sheet with results This is NOT a hard sales role. You are simply identifying companies open to receiving new repair jobs/leads. Requirements: Good English communication Professional and natural tone Comfortable making calls and sending texts Organized and responsive Able to follow a simple script Preferred: Experience with appointment setting, lead generation, or contractor outreach I will provide: Outreach script Target areas Tracking sheet Ongoing support Goal: Find HVAC companies interested in taking new repair leads/customers. Potential for long-term work if successful.

We are a Florida-based Medicare appeals support service helping families respond when skilled nursing facility coverage is being denied, reduced, or terminated. We are looking for a U.S.-based healthcare-savvy virtual assistant or appointment setter to make professional outbound calls to skilled nursing facilities. The role is to identify the correct contact person, briefly introduce our service, collect contact information, and schedule short Zoom/Teams introduction meetings. Target contacts may include the Administrator, Director of Nursing, Social Services Director, Admissions Director, Discharge Planner, Case Manager, or Business Office Manager. This is not a hard-sales role. The goal is professional relationship-building and appointment setting. No patient information or protected health information will be discussed. Preferred experience: healthcare administration, medical office calling, senior care, home health, SNF, discharge planning, appointment setting, outbound calling, or insurance-related services.

Title: Licensed Virginia Architect Needed for Commercial Build-Out & Life Safety Plan (Emporia, VA) Description: I'm seeking a licensed Virginia architect to prepare a concise architectural set and a dedicated Life Safety Plan for a commercial build-out project in Emporia, VA. The primary objective is to secure building department approval from the City of Emporia under the Virginia Uniform Statewide Building Code (USBC) with a highly efficient, minimal-viable design scope.

OVERVIEW We're CaseDelta - the personal assistant software for personal injury law firms. No matter what it is, we're the layer that brings together whatever tools a law firm already uses. Delta pulls client medical records from Dropbox, drafts letters right into Outlook, updates the case file in Clio, and bills the client in Quickbooks, all in one go. So the entire firm can be home for dinner. Founder closes warm conversations. You will help get demos on the calendar. ROLE Cold outbound by phone to partners, managing partners, COOs, and practice managers at plaintiff law firms in California. 5-25 attorneys. Goal: Book 30-min Zoom demos with the founder. HOURS & VOLUME • 30 hours/week minimum • 80+ outbound dials per day (~320–400 dials/week) • 9AM-6PM Pacific availability required (peak: 11AM-1 PM and 4-6PM) COMPENSATION (hybrid, weekly pay) - $400/week base - $150 per Zoom demo the prospect attends for 15+ minutes - $300 per signed paid pilot, paid 30 days post-pilot start Typical Earnings: $700–$1,000+/week for setters booking 2-4 showed demos/week Effective Earnings: $25-$35/hr Top performers earn $4,000+/month. TOOLS PROVIDED - JustCall (power dialer / phone numbers) - Lead list and contacts provided - CRM and Calendly - Script & onboarding info REQUIREMENTS - US-based, native English speaker - At least 1 year of outbound sales experience - Comfortable with partner-tier conversations - Willing to use our dialer (no personal cell) and have calls recorded TO APPLY Send a short note about your outbound experience, and when you're able to start. We'll set up a 15-min intro call and see if it's a fit. STRUCTURE 1-week PAID trial, then convert to 30-day commitment

Jobi Solutions, LLC — a woman‑owned small business specializing in Janitorial & Facilities Support, Landscaping, Pest Control, Human Capital, Healthcare Staffing, and Administrative Support— is seeking an experienced Proposal Writer / Business Development Consultant with a proven track record of winning government contracts**. This is **not** a boilerplate proposal role. We need a strategic partner who understands how to position a small business competitively and win work at the Federal and State (MD, VA, DC) or states with proven record. Proposal Writing — Develop compliant, compelling proposals for federal and state solicitations (RFQs, RFPs, IFBs, IDIQs, BPAs). Business Development — Identify opportunities aligned with Jobi Solutions’ NAICS codes and capabilities. Capture Management — Conduct pre‑RFP research, competitor analysis, and win‑theme development. Technical Writing — Draft technical narratives, staffing plans, management approaches, and past performance. Compliance Review — Ensure proposals meet all federal/state requirements, formatting, and submission rules. Bid Strategy — Advise on pricing strategy, teaming, subcontracting, and competitive positioning. Pipeline Development — Build and maintain a targeted opportunity pipeline. Required Experience - Demonstrated wins in: - Janitorial & Facilities Support - Landscaping - Pest Control - Human Capital / Admin Support - Healthcare Staffing - Proven success with Federal contracts (DHA, DoD, VA, HHS, GSA, etc.) - Proven success with State contracts (MD, VA, DC preferred) - Strong understanding of SAM.gov, eMMA, eVA, and DC OCP - Ability to write clear, persuasive, compliant proposals - Experience supporting small businesses - Ability to work independently and meet deadlines Compensation Structure Quarterly flat‑fee contract First quarter: - 50% paid at contract start - 50% paid at quarter end Ongoing quarters: - Full quarterly fee paid at the start of each quarter once partnership is established - 1099 independent contractor role - Remote / flexible schedule

I'm looking for an experienced Executive Assistant to become a trusted partner to the founder of a fast-growing Registered Investment Advisory (RIA) firm. This is a long-term, part-time remote opportunity for someone who enjoys bringing order to a busy executive's day. Responsibilities include calendar management, email organization, travel coordination, project tracking, leadership team follow-up, and occasional personal administrative support. The ideal candidate is proactive, highly organized, an excellent communicator, and able to anticipate needs rather than simply react to requests. 5+ years of experience supporting founders, executives, or business owners. Experience in financial services, wealth management, accounting, legal, or other professional services is a plus. I'm looking for someone who wants to build a long-term working relationship and help me focus more of my time on leadership, strategy, business growth, and client relationships.

Summary Virtual Executive Assistant — Part-Time, Ongoing We're a small, fast-moving team behind two New York-based businesses — a multi-location spa & wellness brand and a creative/tech studio. We're looking for a sharp, proactive virtual EA to support senior leadership across both operations. This is a part-time role (10–20 hrs/week) with room to grow if it's a great fit. What you'll be doing Managing calendars, scheduling, and meeting coordination across multiple stakeholders Inbox triage and drafting correspondence on behalf of leadership Tracking action items and project tasks in Asana — keeping things from falling through the cracks Researching vendors, options, or topics and presenting findings in a clean, usable format Helping with light ops tasks: documentation, follow-ups, organizing files in Google Drive Jumping on ad hoc needs as they come up — we move fast and priorities shift What we're looking for Proven experience supporting C-suite or senior executives, ideally across multiple companies or work streams simultaneously Fluent in Google Workspace (Gmail, Calendar, Docs, Drive, Sheets) and Asana Excellent written English — you'll be communicating on our behalf Highly organized, self-directed, and comfortable with ambiguity Responsive and reliable — we need someone who flags issues before they become problems Discreet with sensitive business and personnel information Nice to have Experience in wellness, hospitality, or creative industries Comfortable with light HR admin or operations support Based in or familiar with NYC time zone (EST) - NYC local is ideal. Engagement Part-time / hourly, ongoing contract. We'd like to start with a small paid trial project. To apply Tell us briefly: what types of executives have you supported, and what tools do you use to stay organized across multiple priorities? Applications without a response to this will not be reviewed.

Executive Assistant Job Description Job Title: Executive Assistant (Part-Time) Reports To: Executive Leadership Team Hours: Approximately 10–20 hours per week Position Summary We are seeking a highly organized, detail-oriented Executive Assistant to provide administrative, operational, and financial support to company leadership. The ideal candidate will be proactive, dependable, and capable of managing recurring administrative tasks, coordinating meetings, maintaining accurate records, and supporting accounting and property management functions. This role requires strong communication skills, discretion when handling confidential information, and the ability to prioritize multiple responsibilities in a fast-paced environment. Key Responsibilities Executive & Administrative Support Monitor and manage executive email inboxes daily, responding to or escalating communications as appropriate. Conduct daily check-in meetings with leadership to review priorities, deadlines, and ongoing projects. Coordinate and schedule meetings, appointments, and follow-up activities. Prepare meeting agendas and maintain accurate meeting notes and minutes. Attend recurring meetings and document action items and decisions. Documentation & Process Management Audit and review operational checklists, including: New Property Checklists Sale Property Checklists Refinance Property Checklists Ensure documentation is complete, accurate, and compliant with company procedures. Maintain and update internal procedures, records, and administrative files. Financial & Accounting Support Assist with monthly rent audit reviews. Coordinate and schedule accounts payable audit reviews. Review mortgage payment increases and update payment amounts as needed. Set up mortgage payments when they are not processed through the company's payment platform. Process contractor or vendor payments as required, including invoice review and payment coordination. Track payment-related deadlines and ensure timely completion of financial tasks. Operations Support Monitor recurring deadlines and ensure critical administrative and financial tasks are completed on schedule. Support special projects and operational initiatives as assigned. Assist with process improvements and workflow organization. Qualifications Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role preferred. Strong organizational and time-management skills. Excellent written and verbal communication abilities. High attention to detail and accuracy. Ability to handle confidential information professionally. Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms. Experience with accounting, bookkeeping, payment processing systems, or property management operations is a plus. Ability to work independently and manage priorities with minimal supervision. Desired Skills Meeting coordination and minute-taking Email and calendar management Accounts payable support Financial record review and auditing Process documentation Problem-solving and critical thinking Strong follow-through and accountability Work Schedule Part-time position averaging 10–20 hours per week. Daily email monitoring and executive support responsibilities. Weekly, monthly, and as-needed tasks scheduled according to business needs. Success in This Role The Executive Assistant will serve as a trusted partner to leadership by ensuring administrative operations run smoothly, financial and operational reviews are completed accurately, and executives are supported in managing priorities efficiently.