I’m looking for a highly organized, proactive, and detail-oriented Virtual Assistant for a long-term collaboration. The schedule is flexible, provided deadlines are met and communication is timely. Responsibilities may include: * Calendar and email management * Scheduling meetings and appointments * Research and data entry * Document formatting and organization * Travel planning * Following up on tasks and keeping projects on track * Basic personal and business administrative support * Other administrative tasks as needed Requirements: * Previous experience working with clients on Upwork (required) * Excellent English communication skills (written and spoken) * Exceptional attention to detail * Strong organizational and time management skills * Ability to work independently and take initiative * Proficiency with Google Workspace and Microsoft Office * Reliable internet connection

We need US based personal assistant - the project is very interesting and involves historical research - to get documents, send emails, collect documents (news papers, documents, genealogy, etc) - for research, administrative for client historical research project - must have credit card; service costs will be reimbursed (ex. $20/month subscription for news paper archive site, etc). Must be organized and able to work independently. Very large historical research project.

Seeking a versatile assistant to help with various tasks related to personal projects. Responsibilities include managing schedules, organizing documents, and ensuring timely completion of tasks. The ideal candidate will be proactive, detail-oriented, and able to work independently. Experience in project management and administrative support is preferred. Due to the difficulties in obtaining a reliable freelancer, the first week will be considered a trial week, although paid. After the trial week is completed and the freelancer is successful in completing tasks, moving forward will be for a total of $800 per week. Must be able to start immediately and for at least 5 hours per day for the trial period to ensure freelancer is adequate.

I'm seeking a reliable and proactive individual to serve as a personal assistant and data entry operator. The ideal candidate should possess excellent communication skills, attention to detail, and a willingness to learn. You must have stable internet access. Key Responsibilities: Update and maintain accurate information within company databases Handle various administrative and data management tasks Manage responsibilities independently when I am out of the office Keep track of ongoing tasks and ensure everything is handled efficiently. Requirements: Good internet connection to facilitate seamless communication Ability to multi-task and prioritize effectively Strong attention to detail and organizational skills Ability to follow instructions carefully Responsible, attentive, and trustworthy Willingness to learn and adapt to new tasks. Additional Information: This position offers opportunities for tips and bonuses based on performance Loyalty, responsibility, and the ability to work independently are essential If you're ready to take on this role with dedication and professionalism, I'd love to hear from you!

Seeking a versatile virtual assistant with medical and social media skills. Responsibilities include calling patients back, scheduling appointments, and managing social media platforms like TikTok. The ideal candidate will have strong communication and organizational skills to efficiently handle tasks and ensure smooth operations.

We are seeking a dedicated and experienced Virtual Assistant with extensive knowledge of GoHighLevel and Jobber to serve as the front-line support for our business operations. You will be responsible for managing client communications, automating workflows, and ensuring smooth operations. Your role will be essential in helping us streamline our processes and enhance client satisfaction. If you are detail-oriented, proactive, and have a strong understanding of GoHighLevel and Jobber, we would love to hear from you!

Busy professional seeking a high energy proactive personal assistant to help with daily tasks and administrative work. The ideal candidate will be organized, efficient, and able to manage multiple tasks simultaneously. Responsibilities include managing schedules, making phonecalls to service providers, and handling email communications. Experience with Microsoft Excel, Outlook and Word is essential. Must pass a background check.

THP Builders is a residential remodeling and construction company serving Chicago's North Shore and surrounding suburbs. We are seeking a highly organized Part-Time Virtual Administrative Assistant to support lead management, customer communication, project coordination, and general administrative operations. Initial Responsibilities: • Follow up with incoming leads by phone, text, and email • Schedule appointments and consultations • Maintain customer databases and CRM records • Coordinate communication with architects, designers, and consultants • Track proposal status and customer follow-up • Assist with permit and document organization • Prepare project and meeting information for management • Organize electronic files and records • Provide general administrative support to the owner Preferred Skills: • Excellent written and verbal communication • Strong organizational skills • Customer service experience • Scheduling and administrative support experience • Proficiency with email, spreadsheets, and online software • Construction, remodeling, real estate, or architectural experience is a plus Position Details: • Part-time • Remote position • Flexible hours • Opportunity for long-term growth Application Requirements: • Resume • Relevant experience • Hourly rate • Availability • Brief description of administrative and customer service experience THP Owner Notes This version is intended to start collecting candidates immediately. Responsibilities may be expanded later to include permit coordination, architect communication, project administration, CRM management, and client follow-up systems.

Executive Virtual Assistant (President Support + Sales Operations) Ongoing contract, up to 20 hours per week About ILM Professional Services At ILM Professional Services, we don't just build software; we craft solutions that transform businesses and lives. Our commitment to excellence, empathy, and innovation is at the heart of everything we do. By fostering a culture that values lifelong learning, inclusivity, and integrity, we empower our team to create impactful solutions that meet our clients' true needs. Join us in our mission to be the most trusted ally in the technology landscape, where every interaction is a step towards a brighter, more connected future. Position Overview ILM is hiring an Executive Personal Assistant (PA) to support the President and bring structure, focus, and execution discipline across day-to-day leadership, sales operations, and cross functional coordination. This role is a force-multiplier: you will convert priorities into clear plans, capture actions and follow-ups in our systems, and ensure commitments turn into completed outcomes. This is not a basic admin role. The PA will act as the President’s operating partner, helping run a weekly operating rhythm across Sales, Marketing, Technology, Human Resources, and Recruiting. Key Responsibilities Executive Operating System & Planning • Own the President’s calendar, email triage, and daily priorities; proactively protect focus time and reduce context switching. • Run a weekly planning cadence: align priorities, define outcomes, and publish a simple weekly plan (Top 5 priorities, key meetings, deadlines). • Prepare the President for 1:1s and key meetings: confirm objectives, create agendas, gather pre-reads, and ensure decisions are captured. • Extract tasks and commitments from conversations and convert them into organized action lists with owners, deadlines, reminders, and follow-ups. • Maintain a real-time executive task dashboard (daily/weekly) that gives visibility to what is in progress, what is blocked, and what is next. • Drive closure: ensure open loops are completed or consciously deprioritized. Sales Support & CRM Discipline • Schedule client meetings and interviews, including calendar invites, agendas, reminders, and logistics (including lunch reservations when needed). • Maintain sales hygiene in CRM: enter deal details, notes, next steps, owners, due dates, and follow-up tasks within 24 hours of activity. • Post-meeting follow-through: organize recordings, summarize outcomes, document action items, and ensure next meetings are scheduled. • Coordinate candidate interviews with clients; send resumes and concise candidate summaries; track interview outcomes and next steps. • Manage contract workflows: send contracts via DocuSign, track signatures, store executed contracts in SharePoint, and maintain a contract/extension tracker. • Proactively manage extensions: trigger reminders and coordinate internal follow-up at least 6 weeks prior to contract end dates. • Support relationship-building efforts such as client gifts and holiday outreach by researching preferences and coordinating delivery. Employee & Leadership Support • Coordinate recurring employee 1:1s with the President; send agendas, reminders, and pre work prompts to drive productive conversations. • Capture notes and distribute clear action items after 1:1s (owners, deadlines, follow-ups). • Maintain the President’s direct-report task tracker and ensure weekly follow-through. • Support company-wide performance processes (360 reviews for managers): scheduling, documentation, reminders, and completion tracking. • Coordinate internal meetings: weekly leadership cadence, Scrum notes distribution, and twice-yearly all-company meetings. • Draft executive communications as requested (anniversary messages, year-end updates, employee recognition). • Coordinate employee appreciation and gifting initiatives. Qualifications Experience • 5+ years of high-ownership Personal Assistant in a small business environment. • Demonstrated experience building structure for an unstructured environment: weekly planning, action tracking, and follow-up discipline. • Experience supporting Sales operations and CRM hygiene. • Exposure to professional services, consulting, software/technology, or technical teams is preferred. • Experience coordinating across departments (Sales, Marketing, Technology, HR/Recruiting). Core Skills • Extreme organization and follow-through: you create clarity, set cadence, and close loops. • Strong written communication: crisp agendas, meeting notes, and executive-ready summaries. • Meeting and calendar mastery: you anticipate conflicts, sequence priorities, and protect focus time. • Operational judgment and discretion: you handle sensitive information with integrity and professionalism. • System builder mindset: you design lightweight processes that reduce chaos and increase throughput. • Proactive ownership: you do not wait to be told; you identify what is missing and take action. Tools & Working Style • Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and SharePoint. • Comfort with DocuSign (or equivalent e-signature tools). • Comfort with AI tools for summarization and drafting (e.g., meeting transcript cleanup) while maintaining confidentiality standards. • Ability to work in a fast-changing environment, manage multiple threads, and maintain calm execution under pressure. Core Values and Culture Fit Candidates must demonstrate a strong commitment to ILM’s core values of excellence, integrity, lifelong learning, perseverance and mutual respect. We are looking for a driven individual who embodies an entrepreneurial spirit, is self-motivated, and takes initiative. A passion for technology and a desire to create a positive impact through innovative solutions are essential.

We need help with administrative support, answering calls, and booking appointments. Also emailing clients and gathering project information.