About Us We are a digital strategy firm focused on social justice issues, working with some of the leading organizations and political voices in the country. We're a tight-knit team that moves fast, cares deeply about the communities we serve, and believes the how of our work matters as much as the what. We're looking for a part-time Executive Assistant for our principal who shares our values and wants to help keep a busy, purpose-driven practice running smoothly. What You'll Do Billing & financial support — prepare and send client invoices, track payments and follow up on outstanding balances, support payroll processing, manage expense tracking, and help keep our books clean and current Calendar & inbox management — schedule meetings across time zones, triage email, protect focus time, and keep the principal's day running on rails Client & partner communications — draft and send professional correspondence, follow up on outstanding items, and serve as a warm, reliable point of contact Meeting support — prepare agendas, take notes, track action items, and make sure nothing falls through the cracks Administrative operations — contract organization, records management, and keeping our files and systems tidy Project coordination support — help track deliverables and deadlines across client engagements in [Asana/Notion/ClickUp] Light research — gather background on prospective clients, partners, conferences, and speaking opportunities Occasional extras — travel booking, event logistics, and other tasks that keep a small firm humming Who You Are 2+ years of experience as an executive assistant, virtual assistant, or operations/admin professional (agency, nonprofit, or consulting experience a plus) Hands-on experience with billing and light financial administration — invoicing, invoice and payment tracking, payroll support, and expense management. You don't need to be an accountant, but you should be confident and accurate with numbers and financial workflows Values-aligned: you care about social, racial, and economic justice, and you want your work to support organizations fighting for it. Experience with nonprofits, advocacy groups, or movement organizations is a strong plus Exceptionally organized and detail-oriented — you catch the typo, remember the follow-up, and flag the conflict before it happens A clear, warm, professional writer Proactive and self-directed — you don't wait to be told; you see what needs doing and do it Trustworthy and discreet with sensitive client and business information Comfortable with tools like Google Workspace, Slack, Zoom, and a project management platform ([Asana/Notion/ClickUp]); familiarity with invoicing/bookkeeping and payroll tools ([QuickBooks, Wave, Gusto]) strongly preferred

We are looking for Printify/Shopify merch graphics and layout specialist to help create merchandise products for an established store and tag them properly. The main skill required is image manipulation and product layout. We already have the artwork and designs, and we need someone who can take those existing graphics and make them work properly on merchandise. This includes resizing, cropping, centering, aligning, wrapping, and placing designs cleanly on products such as mugs, T-shirts, stickers, totes, notebooks, and similar items. The Shopify store already exists and does not need to be designed or rebuilt. This is not a Shopify website design role, customer service role, SEO role, store management role, or virtual assistant role. Responsibilities may include: Taking existing approved artwork and adapting it for merchandise products Resizing and positioning designs for different product types and sizes Creating products in Printify Checking mockups carefully before products go live Making sure designs look balanced and professional on the finished product Publishing/syncing products to Shopify Tagging and organizing products correctly in Shopify Flagging any artwork that may not work well for a particular product/template Required experience: Merch graphics/layout experience Strong image manipulation skills Familiarity with Printify Familiarity with Shopify Good eye for product mockups, spacing, placement, and alignment Ability to follow instructions and work with existing approved artwork Please include examples from your portfolio of similar work.

Business Systems & Operations Project (Potential Ongoing Opportunity) CedarBridge Therapy Services is a growing therapist-owned company providing speech-language pathology services to school districts. We are looking for someone who loves organization, systems, workflows, and process improvement to help us build a strong operational foundation for growth. This is NOT a virtual assistant position. We need help organizing and streamlining areas such as: • Google Drive and file organization • Workflows (Asana, open to considering others) • Recruitment and onboarding processes • Contract and district tracking • SOPs and process documentation • Workflow and automation opportunities • General business organization and systems improvement Ideal Candidate • Strong organizational and systems-thinking skills • Experience improving business processes and workflows • Comfortable working independently • Experience with Google Workspace and project management tools (Asana, Airtable, ClickUp, etc.) preferred Project Details • Remote is ok though local to Central Oregon is preferred • Initial project estimated at 20–40 hours • Potential for ongoing work depending on fit and business needs To Apply Please answer: Tell me about a business or organization where you improved systems or workflows. What tools do you have experience with? If hired tomorrow, what are the first three things you would evaluate in a growing service-based business? Please provide your hourly rate and availability.

Here attached is a stamped engineered truss drawing, done by a company we no longer work with, and it is outdated. We want to update this to the latest International Code and put NC & VA engineer stamps on it. We don't have a CAD file, just the attached PDF. If interested, send all your PE IDs for each state so we can verify. We need this done by tomorrow at the latest.

About Us Marva Lewis McKnight Consulting LLC is a meeting and event management firm specializing in conferences, nonprofit events, church events, and strategic planning. We are seeking an organized, proactive professional to provide executive and operational support to the President. Position Type - Part-Time Contractor Remote (Atlanta based a plus) Approximately 15–20 hours per week Flexible schedule with occasional evening availability during events Position Summary The Executive Assistant & Operations Coordinator serves as the right hand to the President, ensuring that administrative, financial, and operational functions run smoothly. The ideal candidate is detail-oriented, tech-savvy, highly organized, and comfortable managing multiple priorities simultaneously. Primary Responsibilities Executive Support Manage and maintain calendars and appointments. Coordinate meetings and scheduling. Monitor deadlines and follow-up items. Prepare agendas and meeting notes. Manage email communications and draft responses. Support busy entrepreneur with daily operations. Coordinate travel arrangements for the President and events planning team. Operations & Administration Create and send invoices to clients. Track payments and outstanding balances. Track expenses (clients & contractors) and maintain system for record keeping Maintain electronic filing systems - Google Drive and Dropbox files. Organize contracts and client documents. Prepare reports and spreadsheets. Coordinate social media content, photos, videos. Coordinate follow up with business prospects and assist with the preparation of the proposals. Assist with the coordination of contractor timesheets and payment processing Event Planning Support Assist with vendor sourcing. Communicate with vendors and venues. Track vendor contracts and deliverables. Assist with speaker communications. Assist with onboarding of new clients, events & vendors. Maintain event timelines and checklists. Client Relations Follow up with clients regarding outstanding requests. Coordinate virtual meetings. Provide exceptional customer service. Maintain confidentiality. Preferred Qualifications 3+ years of executive assistant, operations, or administrative experience. Experience supporting entrepreneurs or small businesses. Experience in meetings, hospitality, nonprofit organizations, or event planning preferred. Strong written communication skills. Ability to work independently. Technical Skills Experience with: Google Workspace Microsoft Office Slack Zoom Asana QuickBooks Canva (preferred) Cvent or event technology platforms (a plus) Characteristics We Value Anticipates needs before being asked Strong follow-through Excellent judgment Highly organized Calm under pressure Adaptable and resourceful Professional and discreet

We are seeking a revenue management consultant to help our team get caught up and provide strategic guidance on our systems, processes, and reporting. The ideal candidate will have experience in revenue management and can support our team in improving efficiency and effectiveness. This is a part-time, short-term project with a focus on consulting and advising. We provide fee for service homecare services to Medicaid and VA. Specifically looking for someone with experience with Waystar, and EVV.

We are a small medical/dental office in Millbrae, CA We need someone to help us out by: Picking up inbound calls, scheduling patients, following up on old claims, pre-auths, etc. Logging into our system using remote desktop. So you need a good internet connection. Logging into our various dental insurance portals: 1. Followup on pre-auths and posting to our system 2. Calling patients to review the pre-auth and schedule them 3. Some followup on old claims/appeals 4. Various other remote tasks. Good phones skills required. We will provide a VOIP Vonage account to use. Dental experience is required. We work 8-5 PST Monday - Thursday and one Friday per month. Flexible hours.

Design Vendor Outreach Assistant for Remodeling Option Books — $5-$15/hr We are a remodeling / home improvement business looking for a reliable, organized, and phone-comfortable Design Vendor Outreach Assistant to help us build repeatable kitchen and basement option books. This is a support role, not a licensed architect role, not a high-end custom designer role, and not a full construction estimator role. We need someone who can help gather, organize, and present real product information from local vendors so our owner can give clients clear, simple, professional design options. The hourly budget for this role is $5-$15/hr. Because of that budget, we are open to entry-level or intermediate candidates, design assistants, organized virtual assistants with interior design interest or experience, customer service people, vendor research assistants, and candidates willing to learn our process. The most important traits are: Organization Phone confidence Clear written notes Ability to follow directions Comfort calling vendors and clients when authorized Attention to detail Willingness to research real local products, not random online ideas Main Goal We want to stop creating every project from scratch during client visits. The goal is to build simple, repeatable option books with 3-4 package options for kitchens and basements. These option books should help the owner walk into a client meeting and show clear choices such as: Budget Option Mid-Range Option Premium Option Optional Fourth Style / Package Each package should be based on real products that can actually be sourced from local vendors. We do not want random Pinterest-style ideas that look nice but cannot realistically be ordered, priced, or scheduled. The owner will provide project direction, prints, measurements, and final approval. Your job is to help organize vendor information, product information, client materials, and call notes. Location and Calling Requirement Talent may be located anywhere, but you must be able to make outbound phone calls and send emails during U.S. Eastern business hours. Calls may include local vendors in or around: Martinsburg, WV Winchester, VA Hagerstown, MD Frederick, MD Nearby surrounding areas You should feel comfortable calling: Cabinet suppliers Countertop companies Flooring stores Material suppliers Showrooms Local building material vendors Other home improvement suppliers The purpose of these calls is to confirm information such as: Product availability SKU / product numbers Rough price tier Typical lead time Product lines carried Ordering process Vendor contact person Showroom appointment process Whether they work with contractors / remodelers You may also be asked to make simple outbound client coordination calls, but only when authorized by the owner. Client calls may include: Confirming a client received their option sheet Asking which design package they prefer Collecting missing selection information Scheduling or confirming a showroom visit Following up on a simple owner-approved question You will not be expected to high-pressure sell, negotiate construction pricing, promise project timelines, approve design choices, or make final decisions without owner approval. What You Will Help Build 1. Local Vendor Matrix You will help create and maintain a vendor list for products such as: Cabinets Countertops Flooring Trim / finish materials Other useful remodeling products The vendor matrix should include: Vendor name Phone number Email Website Location Main contact person if available Product categories Product lines carried Typical lead time Rough price tier Ordering notes Showroom notes Call notes 2. Kitchen Option Book Draft You will help create a simple kitchen option book with 3-4 package options. Each package may include: Cabinet style / color direction Countertop option Flooring option Hardware or finish notes if available Vendor / source SKU or product identifier if available Rough price tier Typical lead time Simple client-facing description Example package structure: Kitchen Package 1: Budget / Clean Basic Kitchen Package 2: Mid-Range / Modern Warm Kitchen Package 3: Premium / Elevated Finish Kitchen Package 4: Optional Style / Popular Local Choice 3. Basement Option Book Draft You will help create a simple basement option book with 3-4 package options. Each package may include: Flooring option Cabinet / bar option if applicable Paint / trim direction Finish notes Vendor / source SKU or product identifier if available Rough price tier Typical lead time Simple client-facing description Example package structure: Basement Package 1: Budget / Durable Basic Basement Package 2: Mid-Range / Family Finished Space Basement Package 3: Premium / Entertainment Finish Basement Package 4: Optional Style / Rental or Utility-Friendly Finish 4. Client Selection Sheet You will help create or fill out a simple client selection sheet so choices are easy to track. The selection sheet should include: Client name Project type Selected package Cabinet selection Countertop selection Flooring selection Paint / trim / finish selection Vendor / source SKU or product number if available Lead time Notes Approval / sign-off section The goal is to make it easy for the owner and client to see exactly what was selected. 5. Simple Client Presentation Pages You may help create clean, simple presentation pages in: Canva Google Docs PowerPoint PDF Google Slides Another agreed tool The presentation should be easy for the owner to reuse with future clients. The design does not need to be overly fancy. It needs to be: Clear Organized Professional Easy to understand Easy to update Based on real vendor-backed products What This Role Is NOT This is not a licensed architecture role. This is not a full engineering role. This is not a high-end luxury interior design role. This is not a construction estimating role. This is not a role where you make final promises to clients. This is not just making pretty mood boards. This is a practical support role focused on vendor outreach, product organization, simple design package support, and client coordination. Important Phone Call Expectations You must be comfortable making outbound calls. You should be able to speak professionally and clearly when calling vendors or owner-approved clients. For vendor calls, you may ask questions like: “Hi, I’m calling on behalf of a local remodeling company. We are building a vendor list for kitchen and basement projects. Do you carry cabinet lines suitable for remodel projects?” “Can you tell me your typical lead time for cabinets / countertops / flooring?” “Do you have product numbers or SKU information available for commonly used options?” “Do you work with contractors or remodeling companies?” “Who would be the best contact person for future product questions?” “Do you have a showroom, catalog, or product sheet we can reference?” For client coordination calls, you may ask simple owner-approved questions like: “Hi, I’m calling on behalf of the remodeling team to confirm that you received the option sheet.” “Do you know which package you are leaning toward, or would you like the owner to follow up with you?” “Would you like help scheduling a showroom visit?” Again, you will not make final promises, pricing commitments, or schedule commitments without owner approval. Tools That Are Helpful You do not need to know every tool listed below, but experience with any of these is helpful: Google Sheets Excel Google Docs Canva PowerPoint Google Slides PDF creation Basic CRM notes AutoCAD SketchUp Chief Architect 2020 Design Interior design tools Vendor research tools The main tools we expect are simple: Phone Email Google Sheets or Excel Canva / Docs / PowerPoint for simple presentation pages Ideal Candidate The ideal candidate is someone who is: Organized Reliable Detail-oriented Comfortable making phone calls Good at taking notes Able to follow a process Interested in remodeling, design, or home improvement Able to gather and organize vendor information Able to communicate clearly with the owner Comfortable working during U.S. Eastern business hours when calls are needed You do not need to be a master designer, but you should understand or be willing to learn how kitchen and basement finish selections work. First Paid Test Project For the first paid test, we would like 5-10 hours of work. The test may include: Researching local cabinet, countertop, and flooring vendors Calling or emailing a small list of vendors Documenting vendor contact information Gathering lead time and product information Creating a simple vendor matrix Creating one sample option-book page The sample option-book page should include 3 finish packages for either a kitchen or basement: Budget Option Mid-Range Option Premium Option Each package should include: Product direction Vendor / source SKU or product placeholder Price tier Lead time Short client-facing notes If the test goes well, this can become ongoing work. Ongoing Work May Include After the test, ongoing work may include: Updating the vendor matrix Calling vendors for current lead times Helping build Kitchen Option Book v1 Helping build Basement Option Book v1 Creating client selection sheets Preparing simple presentation pages Making owner-approved client coordination calls Organizing product details Keeping vendor information updated Helping the owner prepare for client meetings Pay Range This job is posted at $5-$15/hr. Because of this budget, we understand that the person may not be a senior kitchen designer. We are looking for a strong assistant who is organized, phone-comfortable, and able to support the design/vendor process. The best fit may be: Design assistant Interior design student or junior designer Virtual assistant with vendor research experience Customer service person with remodeling/design interest Procurement assistant Administrative assistant with strong phone skills Remodeling assistant Someone willing to learn and follow a clear process To Apply, Please Answer These Questions Are you able to make outbound phone calls to U.S. vendors during Eastern Time business hours? Are you comfortable calling cabinet, countertop, flooring, and material suppliers to ask for product availability, SKU/product numbers, rough price tiers, and lead times? Are you comfortable making simple owner-approved client coordination calls, such as confirming selections, asking follow-up questions, or scheduling a showroom visit? Have you done any interior design, remodeling, vendor research, product sourcing, customer service, or administrative support work before? What tools do you know? For example: Google Sheets, Excel, Canva, PowerPoint, Google Docs, AutoCAD, SketchUp, Chief Architect, or other tools. How would you organize vendor information after a phone call? What is your availability during U.S. Eastern business hours? Are you comfortable documenting call notes clearly after each vendor or client call? Please include the phrase “option book” in your response so we know you read the full post. Final Note We are looking for someone practical, organized, and comfortable communicating by phone. The goal is to create a repeatable design support system that helps the owner sell faster, reduce confusion, and give clients clear product options. This role is about turning local vendor information into a clean, usable system for kitchen and basement remodeling projects.

# AI & Automation Architect for Creator Business (Content, Digital Products, Customer Journey & Growth Systems) **Budget:** $100–$150/hour (based on experience) **Initial Engagement:** 4-hour live working session **Date:** Monday, June 29, 2026 **Time:** 1:00 PM–5:00 PM EST **Location:** Remote (Zoom) ### IMPORTANT To confirm you've read this posting, start your proposal with: **Pocket Palette** Applications that do not include this phrase will not be considered. --- ## About Me I am the founder of What Kate Covets, a growing Seasonal Color Analysis business that combines personalized color consulting, digital products, affiliate recommendations, events, and content creation. My business is growing quickly, and I am looking for a highly experienced AI and automation consultant who can help me build scalable systems that improve customer experience, streamline operations, increase revenue opportunities, and reduce manual work. This is not a virtual assistant role. I am looking for a strategic thinker and hands-on builder who can help design and implement practical solutions. There is potential for ongoing consulting and implementation work after this initial engagement. --- ## What I Want to Accomplish I am looking for someone who can help me build the operational foundation of my business so that growth does not require a proportional increase in manual work. ### 1. Launch and Scale My Digital Pocket Palettes I have created a Digital Pocket Palette product and need help creating, organizing, and launching versions for all seasonal color palettes. Desired outcomes: * Create and organize all seasonal versions * Establish a repeatable process for future updates * Upload and configure products on my website * Set up payment and delivery workflows * Create a seamless customer purchase and access experience * Ensure products are ready to sell and scale ### 2. Automate Lead Generation and Booking I want to reduce the amount of time spent manually managing inquiries and appointments. Desired outcomes: * Streamline lead capture * Improve inquiry management * Automate appointment scheduling where appropriate * Improve conversion from inquiry to booked consultation * Reduce administrative work ### 3. Automate the Client Journey After Their Analysis I currently provide significant value after a client receives their color analysis and want to create a more scalable experience. Desired outcomes: * Automated follow-up workflows * Delivery of resources and recommendations * Review request automation * Upsell opportunities * Long-term client engagement ### 4. Create a Scalable Recommendation System One of the biggest opportunities in my business is helping clients discover products that work for their season. I would like to explore solutions such as: * Digital Pocket Palette integrations * ShopMy collections * Seasonal shopping guides * AI-powered recommendation systems * Affiliate product recommendations * Personalized product discovery experiences I am looking for someone who can help determine the best solution and roadmap. ### 5. Create a Centralized Recommendation Database I want to stop managing recommendations across multiple platforms. I'd like help designing a system where products, affiliate links, seasonal recommendations, content assets, and customer resources can live in one centralized location and be used across: * ShopMy * Linktree * Instagram * My website * Digital Pocket Palettes * Future AI-powered tools ### 6. Create a Seamless Content Creation & Publishing Workflow Content is a major part of my business, but the process is currently too manual. I want help creating a content engine that allows me to consistently create and publish content with less effort. Desired outcomes: * Create a repeatable content workflow * Organize content ideas and assets * Streamline content creation and publishing * Reduce time spent creating captions, recommendations, and posts * Repurpose content across multiple formats and channels * Improve affiliate content workflows * Explore AI-assisted content creation systems * Create a clear process from idea → creation → publishing → engagement --- ## Current Platforms & Tools My business currently uses a combination of: * ChatGPT * Claude * Google Workspace * Instagram * Meta Business Suite * Linktree * ShopMy * Canva * Squarespace * Stripe Experience with the following is a plus: * Zapier * Make * n8n * Vercel * Airtable * Notion * AI agents * Custom GPTs * Knowledge bases * Workflow automation tools --- ## Deliverables At the end of our engagement, I would like: * A prioritized roadmap of opportunities * Identification of quick wins and longer-term projects * Recommended systems and tech stack improvements * At least 2–3 automation workflows mapped or implemented * Recommendations for scaling Digital Pocket Palettes * Recommendations for scalable recommendation systems * Documentation and next steps --- ## Ideal Candidate You: * Are fluent in English * Have extensive experience with AI tools and workflow automation * Have built systems for creators, consultants, coaches, agencies, or small businesses * Can work collaboratively in real time via Zoom * Are both strategic and technical * Can implement solutions, not just advise * Stay current with emerging AI tools and best practices Bonus points if you have experience with: * Affiliate marketing * Creator businesses * Personal brands * Digital products * AI agents * Customer journey automation * Knowledge management systems --- ## To Apply Please include: 1. A brief overview of your AI and automation experience 2. Examples of workflows or automations you've personally built 3. Experience with ChatGPT, Claude, Zapier, Make, n8n, Vercel, Airtable, Notion, or similar platforms 4. Experience working with creators, consultants, coaches, or personal brands 5. Confirmation that you are available Monday, June 29 from 1 PM–5 PM EST 6. A 3–5 minute Loom video walking through a workflow or automation you've built 7. What you believe would be the highest-impact automation opportunity for my business based on this posting Potential for ongoing consulting and implementation work for the right person.

Clever Catalyst, LLC is looking for an enthusiastic and capable Graphic Designer & Web Design Assistant to join our fast-growing, 100% virtual team. We need someone ready to jump in, manage a dynamic workload, and grow with us. About Clever Catalyst, LLC We are a rapidly scaling business known for our dedication to high-quality output and client success (check us out at clevercatalystllc.com). (PS Forgive our site, it's being rebuilt, but we're short-staffed in that department!) Our company was launched in 2019, and the person you will be working under has been with us since literally day one. I do not like heavy turnover because it's hard on business and my heart, so please apply only if you have the hope to stick with it. We operate as a tight-knit, results-driven unit, and finding the right cultural fit is paramount. We value honesty, accountability, and a proactive attitude. The Role: Overflow Support with Massive Growth Potential This position is initially focused on tackling overflow design and development tasks from our Senior Designer/Developer and CEO. While the starting workload is variable, this role is explicitly designed for someone seeking significant long-term growth and the ability to rapidly increase their earning potential as they prove their value. A typical day might involve working on social media graphics, optimizing SEO or web design on various platforms, creating visuals for another marketing project such as email marketing or paid ads, and assisting with automations if possible.