Hi, I’m the founder a minimalist jewelry brand. Our structure is evolving from a single Virginia LLC into a complex multi-entity architecture involving a Wyoming Holding Company and an Asset Protection Trust in future. If you think A2X is just a “plug-and-play” tool, or if you’ve never managed intercompany transfers between a subsidiary and a holding trust, this role isn't for you. I need a meticulous expert who understands the heartbeat of e-commerce AND the legal weight of the Corporate Veil. What You’ll Be Doing: • A2X & Shopify Integration: Perfecting the flow from Shopify to QuickBooks/Xero, ensuring every payout is reconciled to the cent. • Inventory & COGS (Luxury Focus): Managing inventory for high-value raw materials (gold, diamonds, gemstones) and manufacturing costs. • Multi-Entity & Trust Accounting: Managing the books for a Virginia Operating LLC owned by a Wyoming Holding LLC/Trust. You must ensure perfect Asset Segregation and record intercompany transfers (Due to/Due from) with surgical precision. • Corporate Veil Protection: Maintaining strict separation between personal and business finances to ensure our asset protection structure remains impenetrable. • Sales Tax & Nexus: Keeping us compliant across states, specifically managing the relationship between VA (Physical Nexus) and WY (Legal Situs). • Financial Reporting: Monthly P&L and Balance Sheets that provide clarity for both the brand’s growth and the Trust's compliance. Who You Are: • Manufacturing vs. Resale: You understand how to value raw materials and work-in-progress (WIP) in a jewelry manufacturing context. • Multi-Entity Pro: You have experience with Parent-Subsidiary structures and Trust accounting. • Proactive & Meticulous: You find errors in the audit trail before I do. • A2X Master: You know how to handle complex Shopify settlements. • Compliance-Minded: You understand that "messy books" mean "lost legal protection." Why Work With Us: We are a growing luxury brand focusing on quality and long-term partnership. You won't just be "doing the books"; you will be a key architect of our financial foundation and asset protection strategy. 📌 Application Filter: Start your cover letter with the word “FORTRESS” and answer these three questions: 1. How do you handle COGS for a business that manufactures jewelry versus one that just resells? 2. What is your experience in managing intercompany transactions between an operating LLC and a holding entity? 3. How do you ensure the "Corporate Veil" is protected in daily bookkeeping for a multi-entity structure? 4. Are you familiar with Virginia taxes monthly tax returns sale filing?

We're a growing digital advertising and systems agency working with founders, business owners, and brands across paid media, funnels, and automation. We're looking for a Client Partnership Manager to own day-to-day client communication and project visibility so our founder can stay focused on strategy, performance, and growth. This is not a virtual assistant role. This is an agency-side account and client success role. You will be the main point of contact for clients, ensuring they always know what's happening, what's next, and that their partnership with us feels organized, proactive, and high-level. What You'll Own: Every week you will be responsible for the following, in order of priority. You will monitor active client accounts at the start of each week, flagging any performance issues, disapproved ads, or tracking anomalies to the internal team before the client notices them. You will manage all client email communication. Every message gets acknowledged within 1 business day. If the full answer requires input from the team, the client still receives a same-day response with a clear timeline. Every Friday, you will write and send a Weekly Performance Snapshot to every active client — a brief, personalized update covering the week's numbers, what was done, what is being watched, and what is coming next. We provide the template and the data. You write the update and send it. When we hold bi-weekly Strategy Sessions with clients, you will prepare the pre-call brief 24 hours in advance and send the written recap within 24 hours after. You will log all resulting action items in ClickUp. You will keep ClickUp current — updating task statuses, flagging anything overdue or blocked, and following up with clients who have outstanding approvals or missing assets. Once per month, you will compile the monthly performance summary for each active client and flag any contracts approaching their renewal window. What This Role Is Not: You will not be building ad campaigns, making targeting or budget decisions, or writing ad copy. Those responsibilities belong to our media buyer and founder. You will not be making scope commitments on behalf of the agency. If a client requests something outside the current agreement, the response is always: "Let me confirm whether that falls within your current scope and get back to you." Who We're Looking For: You have at least 2 years of experience in account management, client success, or project coordination — ideally inside a digital marketing or advertising agency. You write clearly and professionally. You are proactive by nature, not reactive. You notice what is about to fall through the cracks before it does, and you handle it without being asked. You do not need to be a media buyer or ads expert. You need to understand basic performance marketing well enough to read a dashboard and explain the numbers to a business owner in plain language. You are based in the United States, available Monday through Friday, and able to commit to a focused 3-4 hour block each week on a consistent schedule. Requirements: Based in the United States 2+ years in account management, client success, or project coordination (agency experience strongly preferred) Excellent written English — you are writing client-facing communication every week Comfortable working in ClickUp, Gmail, Slack, and Google Drive Able to read and summarize basic performance data (ad spend, cost per lead, ROAS) for a non-technical audience Self-directed, reliable, and deadline-driven without needing daily oversight Nice to Have: Experience with GoHighLevel or AgencyAnalytics Background at a paid media or performance marketing agency Compensation: Hourly. We are looking for the right person, not the lowest rate. This role has a clear path to increased hours and expanded responsibility as the agency scales. How to Apply: Please submit a proposal that includes the following: A brief introduction covering your background in account management or client success, the types of clients or industries you have worked with, and what you believe separates good client communication from great client communication. One specific example of a time you managed a difficult client situation — what happened, how you handled it, and what the outcome was. Your availability (days and hours you are able to work each week) and your hourly rate. Proposals that do not address all three points above will not be reviewed.

Summary Important Notice to Applicants: Please note that we are only contacting and communicating with candidates through Upwork or our dedicated company HR email address. Any applications or direct contact made outside of these channels, including emails, social media messages, direct messages to our CEO, or messages sent to our general company email, will not be considered and will be automatically declined. About the Company: We are a private U.S.-based company operating across multiple departments that support legal, staffing, and client-service operations. Our teams collaborate in dynamic, fast-paced environments focused on innovation, integrity, and client success. In this role, you’ll work closely with leadership and cross-functional teams, making a real impact in operational, legal, and client-focused projects—all from the comfort of your home. Details about our company structure and associated teams will be introduced during the interview process Role Overview: We are looking for an experienced paid media specialist to cover our Marketing Director's maternity leave from August 17 through November 7, 2026. You will join on August 3 for a 2-week training period alongside the Marketing Director before she goes on leave, then operate independently for the 12-week coverage period. Potential to become a permanent, full-time role This position has the potential to grow into a permanent, full-time marketing role within our broader enterprise — covering EOL.law and Attorney Assistant, our B2B brand serving law firms nationwide. Strong performance during the contract period will be considered for a full-time offer at the end of the 12 weeks. This is not a junior coordinator role. You will hold real approval authority over ad campaigns, creative assets, and website content — and you will be the key checkpoint between our automated weekly ad analysis and the execution team. The right person has solid hands-on Facebook Ads Manager experience and can make confident, data-driven optimization decisions with clear SOPs to guide them. What You Will Own Weekly Review our automated Monday AI-generated ad performance analysis and approve, modify, or flag optimization recommendations before our campaign manager executes changes in Facebook Ads Manager Review all incoming ad creatives against our brand guardrail document — approve or return with feedback Review case resolution posts generated in Asana (2x/week) for brand voice and accuracy before they go live on the website Review and approve landing pages independently before launch — both the design and the live page Source newsletter topics for the monthly EOL newsletter and coordinate social media calendar inputs with the design and content team Weekly 30-minute sync with Loren; 1-hour Thursday marketing meeting; async communication and Asana task tracking End of month Run the final campaign review in Facebook Ads Manager: publish and pause all campaigns set to launch, and verify geo targeting and any applicable additional targeting (e.g. job titles) before campaigns go live Requirements / Must have 2–3 years of hands-on Facebook Ads Manager experience — campaign setup, audience targeting, geo targeting, budget management, and performance analysis Demonstrated ability to read performance data and make confident, independent optimization decisions Experience reviewing and approving marketing creative assets — ad copy, imagery, and web content — against brand and compliance guidelines Comfortable running an end-of-month campaign launch review: publishing, pausing, and verifying targeting in Ads Manager before campaigns go live Strong written communication — you will be relaying approved changes and feedback clearly to an execution team member Organized and reliable — this role runs on deadlines and weekly rhythms that the team depends on Nice to have: Experience in legal, healthcare, or professional services marketing — familiarity with regulated advertising environments is a plus Familiarity with Asana or a comparable project management tool Experience working with AI-generated content analysis or automated marketing workflows Knowledge of Pennsylvania or general US attorney advertising rules (bar compliance basics) The Ideal Candidate: You have real experience running or supporting paid media campaigns. You have reviewed creative for quality and compliance, used performance data to make optimization decisions, and communicated clearly with the execution team. You are comfortable stepping into a structured role with clear SOPs, taking ownership of your approvals, and handing back a clean operation when the Marketing Director returns. You do not need to know personal injury law. You need to know paid media, care about quality, and be the kind of person who catches things before they go live.

Empire Tax Advisors is seeking an experienced Bookkeeping Reviewer with strong experience working with doctors and dentists.. This role is ideal for someone detail oriented, organized, and experienced in reviewing bookkeeping work for multiple clients while ensuring accuracy and clean financial reporting. Position Details • Position: Bookkeeping Reviewer • Schedule: 30 to 40 hours per week • Hours: Consistent schedule, Monday through Friday, 10:00 AM to 6:00 PM EST • Long term opportunity Responsibilities • Review monthly bookkeeping completed by bookkeepers and VAs • Ensure financials are accurate, complete, and ready for tax preparation and advisory • Review reconciliations, categorizations, and financial reports • Identify bookkeeping errors, missing transactions, and inconsistencies • Communicate corrections and feedback to bookkeeping staff • Work closely with the tax and advisory team • Maintain organized workflows and meet deadlines consistently Requirements • Prior experience reviewing bookkeeping for doctors and dentists • Strong QuickBooks Online experience required • Strong understanding of reconciliations and financial reporting • Experience managing multiple clients simultaneously • Detail oriented with strong organizational skills • Strong communication skills • Ability to work independently and efficiently Preferred • CPA firm experience • Experience working with multi entity businesses

AI-Powered HR Manager: Build It, Automate It, Hand It Off ----------------------------------------------------------------------- WHAT THIS IS We're a multi-location retail business and we need one sharp HR person to build our entire people operation from scratch and run it lean using AI. You'll get access to a Claude team account and the tools you need to move fast. In return, we expect you to work smarter than a traditional HR person, not harder. The hours are lower because the tools are better. The output standard is high because you'll have everything you need to meet it. Job descriptions, some policies, and KPI frameworks are already partially built. Your job is to take what exists, sharpen it, fill the gaps, automate everything you can, and deliver a system that runs with minimal intervention from anyone. We are investing in the right person and the right tools. We expect 10x the value of a traditional HR hire in half the hours. ----------------------------------------------------------------------- WHAT WE'RE GIVING YOU - Claude team account: use it for drafting, research, screening, template generation, policy writing, everything - Existing job descriptions, partial policies, and KPI frameworks to build on. You are not starting from zero - Direct owner access for fast decisions, no bureaucracy, no approval chains - A custom internal HR portal where your content lives and gets automated going forward - Clear scope, clear milestones, and clear payment triggers with no ambiguity about what done looks like ----------------------------------------------------------------------- THE ENGAGEMENT: TWO PHASES PHASE 1 - Build the Foundation + Make 5 Hires 4-6 weeks | Project-based | Milestone payments - Audit all existing job descriptions, policies, and salary ranges: benchmark against current market data, flag gaps, and finalize with owner before any offer goes out - Build and complete KPI frameworks for every role (managers and associates) so every hire knows exactly what success looks like from Day 1 - Post, source, screen, and close 5 management hires across our 3 locations (see below) - Build full HR infrastructure: employee handbook, onboarding checklists per role, offer letter templates, and compliance docs, all using AI where possible - Set up ATS with automated screening, self-book interview scheduling, and AI-assisted candidate filtering - Migrate payroll to Gusto and/or Paychex, live and running before Phase 2 starts - Feed all content into our internal HR portal so the AI layer can maintain and automate it going forward - Deliver a clean handoff guide so routine HR runs without you PHASE 2 - Run HR + Payroll Ongoing 2-4 hrs/week | Ongoing Upwork contract | Paid weekly or bi-weekly - Process weekly payroll across all locations: accurate, on time, every time, automated as far as the platform allows - Handle ongoing hiring as new roles open, staggered, not all at once - Own all employee HR questions: the owner is never the first call - Keep compliance current: local labor law updates annually and you stay ahead of them - Continuously improve and automate, always reducing manual work over time - Update HR portal content as policies and roles evolve ----------------------------------------------------------------------- PHASE 1 MILESTONES & PAYMENT SCHEDULE All Phase 1 payments are milestone-triggered. No milestone, no payment. M1 - Compensation and KPI audit complete across all roles, owner sign-off received M2 - All 5 manager job posts live, ATS configured, active pipeline running M3 - All 5 manager offers accepted, start dates set M4 - Full HR infrastructure delivered: handbook, onboarding, templates, compliance, portal content M5 - Payroll migrated, first clean payroll run complete in Gusto/Paychex Phase 2: Ongoing HR and payroll, 8-12 hrs/week ----------------------------------------------------------------------- PHASE 1 HIRING SCOPE: 5 ROLES Managers come first. Associates are hired in waves underneath them. You manage the sequencing so payroll ramps up at a pace that makes sense. Role Store Manager Assistant Store Manager Laundromat Manager (24/7 operation) Compensation for all roles is competitive. Details are available during the interview process. Your M1 deliverable includes validating and finalizing all comp ranges before any offer goes out. ----------------------------------------------------------------------- KPIs ARE A CORE DELIVERABLE Before the first hire is made, you will build out KPI frameworks for every role. We have some frameworks started. Your job is to complete them, make them measurable, and make sure every person we hire knows exactly what success looks like from Day 1. - Store managers: sales targets, shrink rate, labor cost percentage, customer satisfaction, team retention, etc - Assistant managers: shift performance, task completion, team development metrics - Location manager (24/7): uptime, cleanliness scores, incident reports, revenue per shift - Associates: productivity targets, attendance, cross-training progress These KPIs feed into our internal system and become how we manage and evaluate performance going forward. Build them right the first time and you will be responsible fully yo track these. ----------------------------------------------------------------------- HOW WE EXPECT YOU TO USE AI You'll have a Claude team account from Day 1. We expect you to use it actively. The reason the hours for this role are lean is because AI handles a significant portion of the drafting, research, and routine work. That is the deal. - Use Claude to draft job descriptions, policies, onboarding docs, offer letters, and KPI frameworks - Use AI screening tools or Claude to filter applications before you spend time on them - Use AI to research compliance updates, benchmark salaries, and generate first drafts of any HR document - Use automation wherever the payroll platform or ATS allows and document what you've automated so it stays automated - Feed everything into our internal HR portal so the AI layer can maintain it going forward If you are not comfortable using AI as a core part of your workflow, this role is not for you. ----------------------------------------------------------------------- WHO WE'RE LOOKING FOR Must Have: - 3+ years HR experience in retail, hourly, or multi-location environments - Full-cycle recruiting: you have sourced, screened, and closed management and hourly roles end to end - Payroll management experience: you have run payroll, not just supported someone who did - Hands-on Gusto and/or Paychex experience - Genuine comfort with AI tools: you use them daily and you are not learning on the job here - Knowledge of local labor law in your operating jurisdiction, including wage ordinances, paid leave requirements, and scheduling laws - Ability to build HR infrastructure from scratch and hand it off clean Strong Bonus: - Experience migrating between payroll platforms - Has built KPI frameworks for hourly retail or service roles - Multi-location or franchise HR background - Experience building automated HR systems that reduced manual work measurably ----------------------------------------------------------------------- CONTRACT TERMS This is an Upwork contract. Here is exactly what that means: Contract Type : Upwork hourly contract, all work tracked and paid through Upwork Phase 1 : Project-based with milestone payments (see above), rate set at contract start Phase 2 : Ongoing hourly contract, 8-12 hrs/week, paid weekly or bi-weekly through Upwork Communication : Weekly check-in with owner, more frequent during Phase 1. Available for any additional meetings or calls the owner requests. ----------------------------------------------------------------------- AI TOOLS AND CONFIDENTIALITY POLICY This is a strict requirement, not a suggestion. By accepting this contract you agree to the following: AI Tools You May Use: - You will use only AI tools we provide or approve in writing. This currently means Claude via our team account, and any other tool we explicitly authorize. - You may not use personal AI accounts, free-tier tools, or any external AI platform to process, draft, or analyze any of our HR data, employee information, or business content. - All AI usage must happen within our provided accounts and systems so data stays within our environment at all times. - If you want to use a tool not on our approved list, you ask first. No exceptions. Confidentiality: - Everything you access, create, or learn in this role is strictly confidential: employee records, compensation data, business operations, HR policies, KPIs, candidate information, and all other business information. - You may not share, export, copy, or use any of our data, documents, or systems outside the scope of this contract and our approved tools. - All work product created under this contract belongs to us. You retain no rights to any documents, templates, systems, or processes you build. - You may not use our business information, processes, or data to benefit any other client, employer, or personal project, during or after this engagement. - Upon contract end, all access is revoked immediately. Any copies of our data or documents in your possession must be deleted and confirmed in writing. Violation of any of the above is grounds for immediate contract termination and may result in legal action. This is standard for any serious HR engagement. ----------------------------------------------------------------------- HOW TO APPLY In your Upwork proposal, answer these three questions. Keep each answer to 3-5 sentences. We are looking for substance, not length. 1. Tell us about one HR system you built from scratch. What did it include, how did you use AI in building it, and what does it look like today? 2. How have you used AI tools specifically in HR or payroll work? Give one concrete example with a real outcome. 3. Describe a payroll migration or complex payroll situation you owned end to end. What platform, how many employees, and what was hard about it? Proposals without clear answers to all three will not be reviewed. Generic cover letters will be skipped. ----------------------------------------------------------------------- We are an equal opportunity employer. This is an independent contractor engagement via Upwork. All applicable local, state, and federal labor law compliance is a core responsibility of this role.

We’re looking for someone to fully take over and manage our cold email + SMS lead generation system for a growing land investing company. This is NOT a beginner VA role. We already have the infrastructure, tools, workflows, domains, and automations fully built out. The current operator who built the system will be handing everything off, and we need someone capable of stepping in, learning the setup quickly, and taking ownership of the entire outbound operation moving forward. This is more of a systems operator / outbound infrastructure role than a simple outreach role. You’ll be responsible for maintaining, improving, and scaling the system while keeping campaigns running smoothly and generating qualified inbound leads consistently. About Us We are Victory Land Sales - a veteran-owned land company focused on helping hardworking Americans buy rural Texas land through simple, transparent terms. We’ve sold over 4,000 acres and are continuing to scale aggressively. Current Tech Stack CRM - GoHighLevel (GHL) Cold Email / Outreach - Zapmail - Instantly.ai - SignalHouse - OpenAI API Automation / Infrastructure - Make.com - Apify - LeadMagic - BulkEmailChecker - PhoneValidator Domains / Infrastructure - Spaceship Important Workflow Requirement All inbound leads and replies generated through the cold email/SMS system must be automatically imported into our GoHighLevel subaccount immediately so our sales team can begin outbound follow-up calls as quickly as possible. Fast lead routing and CRM organization is critical. What You’ll Be Doing - Taking over an already-built outbound lead gen system - Learning the existing workflows and infrastructure during handoff - Managing cold email infrastructure - Warming and rotating inboxes - Monitoring domain health and deliverability - Launching and optimizing outbound campaigns - Managing SMS campaigns through SignalHouse - Building and maintaining automations in Make.com - Scraping and enriching lead data - Validating emails and phone numbers - Managing GHL lead imports and automation workflows - Ensuring leads instantly sync into the correct GHL pipelines/subaccounts - Managing campaign reporting and tracking KPIs - Troubleshooting technical issues - Improving open rates, reply rates, and conversions - Helping us scale outbound volume safely Ideal Candidate You have REAL experience running outbound systems at scale. You understand: - Deliverability - DNS records (SPF, DKIM, DMARC) - Cold email infrastructure - Inbox rotation - Lead scraping - AI-assisted personalization - SMS outreach compliance - GoHighLevel automations - Data enrichment workflows - API integrations - Automation systems Bonus if you have experience with: - Land investing - Real estate lead generation - High-volume outbound systems - Clay - Instantly.ai - Smartlead - Apollo - AI agents/workflows When applying: - Tell us about outbound systems you’ve personally managed - Include results/numbers if possible - Tell us what tools you’ve used - Tell us your favorite deliverability practices Position Details - Ongoing role - Part-time - Potential for long-term/full-time We are looking for someone reliable who can eventually own this entire outbound engine. If you’re the type of person who enjoys building systems, solving technical problems, and improving performance metrics - we’d love to talk.

B2B Research & Outreach Coordinator — Wealth Advisory / Family Office (Los Angeles Focus) OVERVIEW: I am a luxury residential real estate strategist in Los Angeles with 30 years of experience advising buyers and sellers on high-value properties ($3M–$30M+). I am building a targeted outreach program to connect with wealth advisors and family office professionals in the Los Angeles area who advise clients on significant residential real estate decisions. This is NOT a standard real estate VA role. I do not need help with MLS listings, Zillow leads, or open houses. I need someone who can build a highly targeted, verified contact database of the right professionals — and manage a structured outreach sequence on my behalf. WHAT YOU WILL DO: 1. CONTACT RESEARCH — Identify wealth advisors, family office principals, and private client advisors at firms in the Los Angeles area — Find and verify contact information (name, title, firm, email, phone, LinkedIn) using Apollo.io, LinkedIn Sales Navigator, and other sources — Build and maintain a clean contact database in Google Sheets — Research each contact briefly before outreach (firm size, client focus, any mutual connections) — Target volume: 15–20 new verified contacts per week 2. OUTREACH MANAGEMENT — Send personalized outreach emails on my behalf using templates I provide — Customize each email with the contact's name, firm, and any relevant detail — Track all outreach activity and responses in the contact database — Follow up on the exact sequence I specify (Day 1 / Day 7 / Day 14) — Flag all replies to me immediately for personal response 3. SCHEDULING — Coordinate meeting times when a contact expresses interest — Send calendar invites and confirmations — Prepare a one-page briefing on each contact before every meeting 4. WEEKLY REPORTING — Send me a concise weekly report every Friday: contacts added, emails sent, replies received, meetings scheduled WHAT I AM LOOKING FOR: — Experience building B2B contact lists for professional services, financial services, or wealth management firms — Comfortable using Apollo.io, LinkedIn, and Google Sheets — Excellent written English — you will be sending emails representing me — Detail-oriented and reliable — accuracy matters more than speed — Available during US Pacific Time business hours (at least partial overlap) — NOT required: real estate experience TRIAL PROJECT (PAID): Before hiring, I will ask the top 2–3 candidates to complete a paid trial: research and deliver 5 verified contacts matching my target profile. This takes approximately 1–2 hours. I will pay for this work regardless of whether I hire you. HOURS: 10–15 hours per week to start, with potential to grow. RATE: Please state your hourly rate. Preferred range $15–$25/hour. DURATION: Ongoing. TO APPLY: Please answer the following in your proposal: 1. Describe a specific project where you built a B2B contact list for a professional services or financial services client. What tools did you use and what were the results? 2. What is your experience with Apollo.io or LinkedIn Sales Navigator? 3. What is your availability in US Pacific Time hours?

NO BASIC CHAT GPT REPLIES WILL BE READ Part-time studio operations and growth assistant for luxury wedding photo and video brand Overview I run a luxury wedding photography and videography studio producing around 50 weddings and events per year in California and destination locations. I’m looking for a highly organized part-time assistant to help with studio operations, client follow-up, team coordination, delivery tracking, and business development support. This is not a basic VA role. I need someone proactive, detail-oriented, reliable, and able to follow a weekly rhythm without needing constant reminders. Hours This role is 2 to 3 hours per day, Monday to Friday. You must be available for part of the U.S. business day. Because we work in the wedding industry, occasional weekend availability may be needed for urgent event-related issues or scheduled Instagram posting. You'll be the go-to person behind the scenes ensuring nothing falls through the cracks, from overseeing client deliveries to coordinating photographers, videographers, maintaining calendars, managing communications, and helping streamline our systems and business development. I need someone with experience running operations, ideally in the photo and video or wedding world who is extremely reliable and trust worthy. Project & Operations Management • Manage day-to-day business operations • Track and manage photo and video editors and deadlines (sneak peeks, full galleries, films) • Create, maintain, and audit wedding and shoot timelines, schedules, and Trello/Slack boards • Oversee all event logistics: confirm coverage with clients, coordinate shooters, send contracts to shooters • Manage Dropbox, Drive and Filemail folders, organize and send files to clients and editors • Maintain contact lists and central databases of the team, clients, and partners • Assist with hiring creatives via Upwork, social media, or referrals, review portfolios, schedule interviews Client & Team Communication • Draft and send emails to clients, planners, and the team • Respond to client questions and coordinate shoot details • Schedule and send calendar invites for events, calls, and meetings • Gather questionnaires and confirm shoot logistics Creative & Content Support • Organize and publish content for blogs, Pinterest, and Instagram, Tiktok, YouTube • Upload sneak peeks and create Trello cards for upcoming posts • Draft captions and research IG handles and vendors to tag • Submit weddings to blogs and publications Analytics & Business Development • Track lead flow and update all metrics bi-monthly • Research and suggest automation tools and process improvements • Coordinate testimonial requests and referral incentives • Maintain a business development board in Trello Logistics & Admin • Order gifts for clients and partners • Manage COI (Certificate of Insurance) requests • Book travel for the owner and team as needed Must-Have Skills & Qualities • Experience in operations, executive assistance, or production coordination • Exceptionally detail-oriented, proactive, and reliable • Comfortable juggling multiple deadlines and varying workloads • Process-minded and organized • Bonus: Social media or creative industry experience To Apply Please send your resume and a short note sharing: • Why you're excited about this role • Any relevant experience • A tool or system you've implemented to keep a business organized

NO BASIC CHAT GPT REPLIES WILL BE READ Part-time studio operations and growth assistant for luxury wedding photo and video brand Overview I run a luxury wedding photography and videography studio producing around 50 weddings and events per year in California and destination locations. I’m looking for a highly organized part-time assistant to help with studio operations, client follow-up, team coordination, delivery tracking, and business development support. I am looking for someone with experience in the wedding industry, ideally a wedding planner or operations manager of a photography studio in order to reduce the onboarding time. This is not a basic VA role. I need someone proactive, detail-oriented, reliable, and able to follow a weekly rhythm without needing constant reminders. Hours This role is 2 to 4 hours per day, Monday to Friday. You must be available for part of the U.S. business day. Because we work in the wedding industry, occasional weekend availability may be needed for urgent event-related issues or scheduled Instagram posting. You'll be the go-to person behind the scenes ensuring nothing falls through the cracks, from overseeing client deliveries to coordinating photographers, videographers, maintaining calendars, managing communications, and helping streamline our systems and business development. I need someone with experience running operations, ideally in the photo and video or wedding world who is extremely reliable and trust worthy. Project & Operations Management • Manage day-to-day business operations • Track and manage photo and video editors and deadlines (sneak peeks, full galleries, films) • Create, maintain, and audit wedding and shoot timelines, schedules, and Trello/Slack boards • Oversee all event logistics: confirm coverage with clients, coordinate shooters, send contracts to shooters • Manage Dropbox, Drive and Filemail folders, organize and send files to clients and editors • Maintain contact lists and central databases of the team, clients, and partners • Assist with hiring creatives via Upwork, social media, or referrals, review portfolios, schedule interviews Client & Team Communication • Draft and send emails to clients, planners, and the team • Respond to client questions and coordinate shoot details • Schedule and send calendar invites for events, calls, and meetings • Gather questionnaires and confirm shoot logistics Creative & Content Support • Organize and publish content for blogs and Pinterest • Upload sneak peeks and create Trello cards for upcoming posts • Draft captions and research IG handles and vendors to tag • Submit weddings to blogs and publications Analytics & Business Development • Track lead flow and update all metrics bi-monthly • Research and suggest automation tools and process improvements • Coordinate testimonial requests and referral incentives • Maintain a business development board in Trello Logistics & Admin • Order gifts for clients and partners • Manage COI (Certificate of Insurance) requests Must-Have Skills & Qualities • Experience in operations, executive assistance, or production coordination • Exceptionally detail-oriented, proactive, and reliable • Comfortable juggling multiple deadlines and varying workloads • Process-minded and organized • Bonus: Social media or creative industry experience To Apply Please send your resume and a short note sharing: • Why you're excited about this role • Any relevant experience • A tool or system you've implemented to keep a business organized

We’re hiring for a Part-Time Junior SDR / Appointment Setter for CRM and RevOps Agency About Rogers Systems Solutions Rogers Systems Solutions LLC is a growing CRM implementation, RevOps, and automation consultancy based in Charlotte, North Carolina. We help businesses and agency partners implement and improve systems such as HubSpot, Salesforce, and GoHighLevel. Our work includes CRM architecture, workflow automation, lead routing, reporting, integrations, API projects, data management, and ongoing implementation support. We are looking for a reliable Junior Sales Development Representative or Appointment Setter to help us build a consistent outbound sales pipeline. Role Overview This is a part-time contract role focused on prospect research, personalized outreach, follow-up, light qualification, and booking discovery calls. You will not be responsible for conducting technical discovery calls, creating proposals, negotiating contracts, or closing sales. The founder will continue to handle discovery, demonstrations, pricing, proposals, and closing. The role will begin at approximately five hours per week during an initial 60-day pilot. Hours may increase by approximately 10-20 hours per week based on performance, reliability, and pipeline results. Primary Responsibilities * Research qualified companies and decision-makers * Build and maintain targeted prospect lists * Identify HubSpot agencies, marketing agencies, RevOps firms, fractional executives, and companies needing CRM support * Conduct personalized email and LinkedIn outreach * Follow up consistently with interested and unresponsive prospects * Lightly qualify prospects before scheduling meetings * Book qualified discovery calls for the founder * Maintain accurate prospect records, notes, stages, and next actions * Update the CRM and sales pipeline after each interaction * Coordinate with the Operations Manager and Virtual Assistant * Provide a concise weekly activity and pipeline report * Track common objections and outreach messaging patterns * Help improve scripts, sequences, and follow-up processes over time Target Prospects Potential target audiences may include: * HubSpot partner agencies * Marketing and advertising agencies * Web-development agencies * SEO and paid-media agencies * RevOps consulting firms * Fractional CMOs and sales leaders * Small and midsize businesses using HubSpot, Salesforce, or GoHighLevel * Companies with CRM implementation backlogs * Agencies needing white-label CRM implementation support * Companies needing workflow automation, reporting, integrations, or API support What Counts as a Qualified Meeting A meeting will be considered qualified when: * The company fits the approved ideal customer profile * The attendee is a decision-maker or meaningful influencer * The prospect has a legitimate CRM, RevOps, automation, implementation, reporting, data, or integration need * The need is active or expected within approximately 90 days * The prospect understands that Rogers Systems Solutions provides paid professional services * The prospect has agreed to a discovery conversation * The scheduled meeting actually takes place Meetings involving job seekers, vendors selling services to RSS, duplicate contacts, unrelated requests, or prospects without a relevant business need will not be considered qualified. Compensation * Initial workload of approximately five hours per week * Potential expansion to ten hours per week * Hourly rate of $18 to $20, depending on experience * $50 bonus for each qualified meeting that attends * Additional bonus for closed and paid clients sourced by the SDR * Initial 60-day contract with the opportunity for ongoing work Closed-client bonuses are paid only after RSS receives the client’s first payment. Required Qualifications * Previous experience in appointment setting, lead generation, outbound sales, or business development * Strong written and spoken English * Professional and concise communication * Strong research and follow-up skills * Comfortable communicating with agency owners, consultants, founders, and business leaders * Able to follow an outreach process while personalizing messages * Organized and consistent with CRM updates * Comfortable working independently * Able to accept coaching and improve based on feedback * Reliable availability during the agreed weekly schedule Preferred Experience Experience in one or more of the following is preferred: * B2B professional services * CRM consulting or implementation * HubSpot, Salesforce, or GoHighLevel * RevOps * SaaS or technology services * Marketing or web agencies * White-label agency partnerships * Workflow automation * Software integrations * Apollo, HubSpot, LinkedIn, or similar prospecting tools Direct CRM or technical sales experience is helpful but not required. We are more interested in strong communication, research ability, consistency, and willingness to learn. Tools You May Use Depending on the approved process, the role may use: * HubSpot * Apollo * LinkedIn * Gmail or Google Workspace * Slack * Google Sheets * Asana * Loom All outreach must follow the approved messaging, targeting, and documentation process. Performance Measures Performance will be reviewed based on: * Qualified prospects researched * Personalized outreach completed * Follow-up activity * Positive reply rate * Qualified meetings booked * Qualified meetings attended * Meeting no-show rate * Opportunities created * Pipeline value generated * Clients closed * Collected revenue attributed to SDR-sourced opportunities * Accuracy and consistency of CRM documentation The role will not be evaluated solely on activity volume. Lead quality, personalization, professionalism, and pipeline outcomes are equally important. Working Relationship You will work primarily with the Operations Manager, who will help manage activity reporting, workflow adherence, and pipeline organization. The founder will provide: * Ideal customer profiles * Approved messaging * Service and offer information * Qualification standards * Sales enablement materials * Objection-handling guidance * Feedback on lead and meeting quality Application Instructions Please include the following in your proposal: 1. A brief summary of your appointment-setting or outbound sales experience 2. The industries or services you have previously supported 3. Your experience with B2B services, technology, SaaS, agencies, or CRM-related offers 4. Your approach to researching and personalizing outreach 5. Your expected outreach volume during five hours per week 6. Examples of meetings, opportunities, or revenue you have helped generate 7. The CRM and prospecting tools you have used 8. Your time zone and weekly availability 9. A short sample outreach message to a HubSpot or marketing agency that may need white-label CRM implementation support Please begin your proposal with the words “RSS SDR” so we know you reviewed the complete job description.