At OnPoint VA Connect, we connect founders, executives, consultants, and growing businesses with experienced Executive Virtual Assistants and Strategic Operations Partners who do more than manage tasks. We build long-term partnerships with professionals who create structure, improve operations, and help businesses run more efficiently. Responsibilities • Executive inbox and calendar management • Client communication • Project coordination • SOP creation and process improvement • CRM and database management • Research and reporting • Team and vendor communication • Travel coordination • Document and file management • General operational support We're Looking For Someone Who • Has 8+ years of Executive Assistant, Executive Virtual Assistant, Operations, Project Management, or Chief of Staff experience • Communicates professionally with clients and teams • Thinks ahead and solves problems independently • Is highly organized and detail-oriented • Enjoys improving systems and processes • Can confidently manage multiple priorities Preferred Experience Microsoft 365, Google Workspace, Kajabi, ClickUp, Asana, Monday.com, Notion, HubSpot, Salesforce, Canva, Slack, Teams, and AI tools like ChatGPT. Compensation This is an independent contractor position. Current client placements begin at $26/hour, with compensation increasing based on placement level, client engagement, experience, responsibilities, and complexity of the role. We're building a roster of professionals who want to become trusted operational partners - not just task managers.

Part-Time Virtual Assistant (20 Hours/Week) – Lead Generation & Scheduling TrueNorth Diagnostics is seeking a detail-oriented Virtual Assistant to support lead generation, email outreach, CRM management, and appointment scheduling. This role is focused on identifying qualified prospects, sending pre-approved outreach emails, tracking responses, following up with leads, and booking discovery calls.

Tldr: Seeking a versatile and highly adaptable personal/virtual assistant with excellent communication skills, high degree of technical proficiency, and some prior exposure to web/software development and/or technical project management. Fractional CTO seeking a remote associate to embed themselves in a healthy mix of client-facing project work and personal admin support. This role could take a couple of different shapes, and will almost certainly evolve on the fly. The bottom line - I'm looking for someone to help me maximize the value I can provide to my clients and the exciting projects we have in-flight, by increasing bandwidth and reducing bottlenecks in day-to-day operational and administrative task load. Non-exhaustive list of potential responsibilities: - Daily correspondence with technical and creative freelance talent to maintain project pace/momentum. - Web/application monitoring, analytics reporting, infrastructure performance reporting and cost analysis. - CRM hygiene and maintenance. - Ad hoc data entry/CMS updates/misc. client admin request fulfillment. - Digital resource/tool management, provisioning, access control. - General PA/EA support (scheduling, vendor correspondence, research, business admin). - **Depending on background and experience** DevOps management support (Jira board admin, process enforcement, CI/CD monitoring, etc.). Firm requirements: - Excellent written/verbal communication skills. - Flexible schedule, available at least 20 hours/week. - High degree of general technical proficiency/digital literacy. - Creative problem solver, excited to learn about different industries and develop new skills. - Resourceful self-starter, able to provide value without constant supervision. Advantageous skills/experience: - Any software/IT background - DevOps experience (agile project management, git - CRM/CMS experience - Creative tools (Figma, Adobe CC, etc.) I'm more than happy to consider someone with minimal direct experience and a strong ability/desire to learn this space. Long term involvement is absolutely a possibility, with opportunity for growth into a more formal role as business scales. Please reach out if you feel this could be a good fit, happy to discuss more and share some more specifics. Thank you!

Need continuing follow up boss management Need someone experienced in cold calling who will know how to handle objections Social media skills would be nice but not required.

We are seeking an experienced VA Coordinator to join our marketing agency team -- This role will have an emphasis on communication and client planning. The role involves working closely with the creative director, project manager, and specialists to lead client projects. Responsibilities include coordinating project timelines, managing client communications, and ensuring project deliverables meet client expectations. The ideal candidate will have strong communication and leadership skills, with experience in marketing project management.

About Us The Fox Moon Farm Project is a nonprofit in rural Virginia built on a simple belief: nature and animals heal. We provide equine and farm-based learning for individuals with special needs and for those carrying trauma — including county-funded youth and a women’s wellness program. Our work is hands-on, relational, and growing fast. The Role We’re looking for an organized, self-directed Virtual Administrative Assistant to become the operational backbone of the farm. You’ll start part-time and hourly, taking the recurring administrative load off the founder’s plate. As trust builds and the organization grows, so does the role — both in hours and in responsibility. This is a chance to grow with a mission you can feel good about. The work touches client records, county contracts, and financials, so discretion and reliability are essential. The founder is also very busy so this position requires someone who is a self-starter, is a “go-getter”, is hungry for work and can read minds. In all seriousness, we’re looking for a dynamic individual who loves to multi task and cross off their “to do” lists. What You’ll Do (this is a sampling) Scheduling & client registration • Schedule and confirm all daily sessions and coordinate calendars • Handle scheduling for farm tours • Register all new clients — including ensuring registration paperwork and liability/waivers are completed before the start date • Keep the client contact list current County contracts & billing • Manage contracts with County Social Services, updating every three months • Gather all session reports and complete monthly invoices for county clients, submitting to the founder for approval • Handle general invoicing and billing in QuickBooks Finance & accounting • Keep company taxes and financials updated monthly and yearly • Manage financial accounting in QuickBooks — track revenues and expenses and deliver reports to support strategic planning • Email and track all invoices, comparing and contrasting to the calendar to ensure all payments are made in a timely fashion. • Communicate directly with clients to follow up on payments due. Operations • Keep the Master To-Do list updated and help allocate tasks to get them across the finish line • And so much more…. Development & program outcomes • Research opportunities to support fundraising • Gather testimonials and reviews from parents and help update to website, social media, newsletter etc. • Send assessment forms to track client progress Marketing • Support marketing efforts: social media posting via Buffer, emails, one-pagers, newsletters, and other outreach What We’re Looking For • Strong organizational skills and the ability to work independently with minimal oversight • Comfort with QuickBooks and basic bookkeeping/financial reporting • Clear, professional written communication • A GO GETTER! • Knowledge of and comfort with working with Ai tools like Claude and ChatGpt • Discretion handling sensitive client and contract information • Familiarity with tools like Buffer, Google Workspace, and online scheduling (or quick to learn) • A genuine connection to our mission — bonus points for any background in nonprofits, education, social services, or animal/equine work • A big heart! The Details • Type: Hourly, 1099 contractor (with potential to grow into a longer-term part-time role) • Location: Fully remote • Hours: 10-15 hours/week to start, with room to grow

Looking for an experienced assistant to send emails to executives in financial firms inviting them to join a series of meetings and retreats. Required experience: Proficient using email Communicate effectively and professionally with executives Detail oriented Proficient at keeping records in a CRM about contacts with prospects Proficient using Adobe Acrobat The goal of the project is to send emails to executives and set up meetings with prospects for our CEO to have one-on-one calls. If this works as well as it has in the past, we will have a need for much more work going forward.

We are seeking a detail-oriented and proactive Virtual Office Assistant to provide administrative and operational support to our practice, Diversified Therapy in Los Angeles. The ideal candidate is highly organized, tech-savvy, and comfortable managing multiple responsibilities while maintaining excellent communication and professionalism. Key Responsibilities Inbox Management Monitor and manage email communications Organize, prioritize, and respond to routine inquiries Flag urgent matters and ensure timely follow-up Client Outreach & Relationship Support Reach out to potential clients through email and other communication channels Conduct follow-up communications with prospective clients Maintain accurate records of client interactions and lead status Client Documentation Prepare, send, and track client intake forms and other practice-related documents Ensure all documentation is completed accurately and received in a timely manner Maintain organized digital client files while adhering to confidentiality standards Systems Development & SOP Creation Develop, document, and update Standard Operating Procedures (SOPs) Create and improve workflows to enhance efficiency and consistency Assist in implementing systems and processes to support practice growth Newsletter Management Draft, format, and distribute client newsletters Coordinate content and scheduling for email marketing campaigns Monitor engagement metrics and suggest improvements Light SEO & Online Presence Support Assist with basic Search Engine Optimization (SEO) tasks Update website content, blogs, and business listings as needed Support efforts to improve online visibility and search rankings General Practice Support Provide administrative assistance for day-to-day operations Support special projects and other duties as assigned Identify opportunities to improve office systems and client experience Qualifications Previous experience as a Virtual Assistant, Administrative Assistant, or similar role preferred Strong written and verbal communication skills Excellent organizational and time-management abilities Proficiency with Google Workspace and/or Microsoft Office Experience with CRM systems, email marketing platforms, and project management tools is a plus Familiarity with basic SEO principles and content management systems preferred Ability to work independently, prioritize tasks, and maintain confidentiality Preferred Skills Experience creating SOPs and operational documentation Knowledge of newsletter platforms such as Mailchimp or Constant Contact Comfortable learning new technologies and systems quickly Strong attention to detail and problem-solving abilities

Seeking a fun, self-motivated and positive VA to join my stationery team! Graphic Design experience a plus but not necessary. Looking for someone to help answer emails, provide excellent customer service by believing in and expressing our core values (empathy, kindness, integrity, honesty and family), deliver proposals to clients through Dubsado, communicate and meet with potential clients through Zoom and/or by phone. Will also use Dubsado to send and receive design proofs to clients, and deliver feedback to me via email. Must haves: Excellent e-mail, phone/Zoom communication skills, using positivity no matter the circumstance A drive for excellence A positive attitude A genuine desire to help others *Experience in Graphic Design a plus! Skills required: Email communications Zoom communications Experience using Dubsado CRM Experience using Microsoft suite (Excel, Word) Hiring for 10 hours a week (2 hours a day) to start, but has the potential to grow into more hours as time goes on. We can't wait to hear from you!

Job Overview This is a contracted role for 10 hours per week initially. We are looking for someone who wants to grow over time with our team. This does have the potential with the right candidate to convert to a full-time contracted role with our team. This is with a growing Legal Nurse Consulting Firm. Ability to maintain confidentiality in all work and ability to adapt to use of Filevine (confidential project management tool) is a must. A BAA (confidentiality agreement must also be signed). We desire a drama free environment. Positive interaction within the team is an expectation. If this is for you, please read further. We are seeking an energetic, highly organized, and proactive Contract Virtual Assistant to join our growing Legal Nurse Consulting firm. This role is designed for an individual who thrives in a fast-paced, entrepreneurial environment and naturally takes initiative rather than waiting for direction. The ideal candidate is a self-starter with a motivating and positive personality who enjoys building relationships, creating systems, and contributing to organizational growth. This role extends beyond traditional administrative support. We are seeking someone who can actively foster relationships with clients, attorneys, referral sources, and prospective clients while ensuring exceptional operational support and professionalism. The successful candidate will serve as a key point of connection between the firm and its clients and will help strengthen our presence, communication, and workflow efficiency. Primary Responsibilities Administrative and Operational Support Manage calendars, coordinate scheduling, and organize appointments and meetings utilizing Google Workspace and Microsoft Office applications Coordinate virtual meetings and maintain scheduling efficiency across multiple priorities Manage and prioritize email correspondence, ensuring timely responses and appropriate escalation of matters requiring attention Organize and maintain electronic records, files, databases, and document systems Perform accurate data entry, document filing, and record maintenance using Filevine and related software platforms Support office operations through document preparation, proofreading, quality review, and administrative task management Assist with virtual front office responsibilities, including managing communications, greeting and directing clients appropriately, and maintaining a professional experience Client Relations and Business Development Support Build and maintain positive relationships with existing clients, referral sources, attorneys, and potential clients Serve as a professional and welcoming first point of contact for inquiries and communications Conduct outreach activities to support networking efforts and client engagement initiatives Assist with maintaining client pipelines, follow-up activities, and relationship tracking Support business growth efforts by identifying opportunities to strengthen client engagement and improve communication processes Help coordinate marketing activities, educational events, and networking initiatives as assigned Maintain a service-centered approach that enhances the client experience and strengthens brand reputation Communication and Customer Service Professionally manage phone systems while demonstrating excellent phone etiquette Provide exceptional customer service and maintain confidentiality in all communications Respond to inquiries with professionalism, empathy, and efficiency Represent the firm's mission, values, and professional standards in all interactions Time Management and Initiative Independently identify priorities and complete tasks with minimal supervision Anticipate organizational needs and proactively propose solutions or process improvements Demonstrate strong organizational skills and adaptability in a growing business environment Effectively manage multiple responsibilities while meeting deadlines Qualifications Required Previous experience as a Virtual Assistant, Administrative Assistant, Client Services Representative, Executive Assistant, or related role Strong proficiency with Google Workspace and Microsoft Office applications Excellent skills with technology functions Excellent written and verbal communication skills Strong organizational and time management abilities Ability to work independently and take initiative Professional phone presence with exceptional customer service skills Ability to maintain confidentiality and professionalism Reliable internet connection and dedicated remote workspace Preferred Experience working in legal, healthcare, consulting, or Legal Nurse Consulting environments Experience using Filevine or comparable CRM/case management systems Familiarity with bookkeeping, invoicing, or basic financial tracking Experience supporting marketing, networking, or relationship management initiatives Experience with social media or professional networking platforms Ideal Candidate Characteristics Self-motivated and driven Positive, motivating, and engaging personality Relationship builder and natural connector Resourceful problem-solver Detail-oriented and dependable Growth-minded and adaptable Strong sense of ownership and accountability This opportunity is perfect for anyone who is willing to grow.