We are looking for a reliable, resourceful Personal Operations Assistant to help with research, finding solutions, coordinating vendors, and managing small projects. This role is ideal for someone who enjoys figuring things out, researching options, contacting companies, gathering quotes, and helping move projects from “I need to get this done” to “it’s handled.” I own a growing pet care business and have many projects, repairs, purchases, and vendor needs that require research and follow-through. ie: "I have this problem maintenance/facility improvement problem - what's the best solution for it?" Responsibilities May Include: - Vendor Research & Quote Gathering - Find companies or service providers for specific needs - Research options, compare reviews, and identify reputable vendors - Contact vendors by phone/email to gather pricing and availability - Request quotes and summarize options - Help coordinate scheduling and next steps Examples: - Finding a company that can custom manufacture replacement dog door flaps because the original manufacturer is no longer in business - Finding replacement equipment or specialty products - Finding contractors or service providers for repairs/upgrades - Researching maintenance solutions - Project Coordination Help manage projects such as: - Replacing HVAC equipment (including researching installers, gathering quotes, comparing options) - Equipment repairs or replacements - Facility improvement projects - Business purchases - Finding specialty vendors You would not complete the project yourself — your role is to research, organize, schedule, communicate, and keep things moving. Research Tasks Online research Product/vendor comparisons Finding hard-to-locate items Reading reviews Identifying the best options based on quality, price, reliability, and availability Creating organized summaries and recommendations Administrative Support Maintain project lists Track quotes and vendor communications Organize information in spreadsheets or project management tools Follow up on outstanding items Create simple reports/recommendations Ideal Candidate: - Extremely resourceful - A strong internet researcher - Comfortable making phone calls and sending emails - Detail-oriented and organized - Able to take a vague request and figure out the next steps - A good communicator - Someone who follows through without needing constant direction You should enjoy tasks like: “Find someone who can make this.” “Who repairs this?” “Who sells this?” “Get me three quotes.” “Compare these options and tell me what you recommend.” Experience with contractors, facilities, construction, equipment, or pet-related businesses is a plus but not required.

We're seeking a skilled and motivated sales closer responsible for tasks aimed at securing new locations for our vending machine placements. The ideal candidate will possess excellent communication skills, persistence, and a professional demeanor. Responsibilities include identifying potential locations, reaching out to business owners or property managers, presenting the benefits of hosting our vending machines, and negotiating placement agreements. Experience in sales closing or cold calling is preferred. This role requires a proactive approach, the ability to handle rejection positively, and strong negotiation skills. Join us in expanding our vending machine network and enhancing convenience for people everywhere.

Part-Time Virtual Assistant (Operations & Social Media) I'm the owner of a boutique marketing agency and am looking for a detail-oriented Virtual Assistant with social media experience to help support client accounts and agency operations. This is a long-term opportunity for someone who enjoys organization, systems, project management, and keeping things running smoothly behind the scenes. Responsibilities Social Media Support • Schedule content across social media platforms • Upload content into scheduling tools • Format captions and hashtags • Assist with content calendar management • Organize and maintain content assets Operations Support • Organize Google Drive folders and files • Maintain client records and project trackers • Assist with monthly reporting • Follow up on missing client assets • Help document processes and create SOPs • General administrative support Ideal Candidate • Experience supporting social media accounts • Strong attention to detail • Highly organized and proactive • Excellent written communication • Comfortable working independently • Experience with Canva • Familiarity with Google Drive, Google Sheets, and project management tools Bonus Skills • Loomly experience • Basic graphic design • Social media reporting • Agency experience What This Role Is NOT This is not a social media strategist role. I'm not looking for someone to create marketing strategies or manage client relationships. I'm looking for someone who enjoys organization, systems, and execution and can help ensure nothing falls through the cracks. Hours • Approximately 5–10 hours per week to start • Flexible schedule • Remote • Potential for increased hours over time To Apply Please answer the following: 1. What social media platforms and scheduling tools have you worked with? 2. Describe your organizational style. 3. Tell me about a time you improved a process or created order from chaos. 4. What types of tasks do you enjoy most? 5. What is your hourly rate? To confirm you've read the entire job description, please include the word **Emerald** in the first sentence of your proposal. Applications without the keyword will not be considered.

We’re looking for a reliable Content Scheduler VA to help manage Instagram and Facebook posts for our clients and internal accounts. This role is focused on organization and execution! You’ll take finalized graphics/reels and captions from our team and make sure they’re uploaded, scheduled, and published correctly. You'll also be responsible for creatively sharing the content from the clients feed to their stories every day. You MUST be available between 8am and 10am MST Monday through Friday to post client content. Responsibilities - Schedule and publish posts on Instagram and Facebook using Meta Business Suite (or directly from application for reels) - Upload graphics, captions, hashtags, and links into the correct format - Double-check for typos, broken links, or formatting issues before posts go live - Communicate with the team about deadlines, missing assets, or schedule changes - Create detailed analytic reports with suggestions for improvements monthly Requirements - Experience with Meta Business Suite (or similar scheduling platforms) - Strong organizational skills and attention to detail - Ability to meet deadlines consistently - Comfortable working independently with minimal oversight - Reliable communication and follow-up

Virtual Assistant & Content Coordinator (Remote, Part-Time) Location: Remote Hours: Approximately 5 hours per week to start About the Opportunity I am growing a coaching business transitioning to clinical mental health therapy serving a unique population of BIPOC women healing from specific forms of childhood trauma. My content focuses on mental health, trauma recovery, personal development, and cultural empowerment. I am are seeking a reliable, creative, and highly detail-oriented Virtual Assistant & Content Coordinator to support our social media presence and monthly newsletter. This position is ideal for someone looking for flexible side income while contributing to meaningful, mission-driven work. This role starts at approximately 5-10 hours per week, with significant room for growth for the right person. Weekly expectation would be: 4 carousel posts 12 single-slide text posts 12 text-overlay reels What You'll Be Doing Content ideas, messaging, scripts/prompts, and source materials will be provided. This is not a content strategy role. Instead, you will help transform existing concepts into polished, professional posts and newsletters using templates and design guidance that are aligned with our brand voice and audience. Responsibilities include: Editing and updating Canva templates using provided notes and content Creating social media graphics and carousel posts Formatting and scheduling content Publishing content across: Instagram TikTok Facebook Reddit Assisting with the preparation and formatting of a monthly email newsletter Maintaining content calendars and scheduling systems Supporting occasional administrative and content-related projects Required Skills Advanced Canva experience (this is a core requirement) Experience using Google docs/sheets Experience posting and managing content on Instagram, TikTok, Facebook, and Reddit Strong written communication skills Excellent attention to detail Ability to follow brand guidelines and instructions closely Reliable, organized, and self-directed work habits Who Will Thrive in This Role This position is a great fit for someone who enjoys taking existing ideas and turning them into polished, engaging content. I am looking for someone who understands that effective content should feel authentic and human. While AI tools may be used for support, it is essential that final content does not sound robotic, generic, or AI-generated. Attention to tone, voice, formatting, and audience connection is extremely important. The ideal candidate is: Consistent and dependable Detail-oriented Creative without needing constant direction Comfortable receiving feedback Interested in mental health, coaching, healing, and community-building work Growth Opportunities This role offers growth potential. Team members who demonstrate initiative, reliability, and strong results may become eligible for: Additional hours Performance-based bonuses tied to audience growth and engagement Expanded responsibilities Sales, creative and admin opportunities within the business Commitment to Representation Our audience is primarily composed of women from a specific BIPOC background. Candidates who understand and can authentically communicate with these audiences are strongly encouraged to apply. BIPOC women are especially encouraged to submit an application.

We're looking for a virtual assistant to help with a simple task. This is simply posting on TikTok account - the post will be fully created by us and provided to you. No editing needed. Great opportunity if you're looking for flexible, beginner-friendly virtual assistant work. Looking forward to working with you!

Virtual Assistant for Nonprofit Executive Director (Part-Time, US-Based) About Bridges Bridges is a Houston-based interfaith nonprofit whose mission is helping people of faith become better neighbors. We run cohort-based programs across Houston that bring diverse communities together through dialogue, collaboration, and civic action. Our team is small, remote, and high-trust. You can learn more at joinbridges.org. The Role We're looking for a reliable, tech-savvy Virtual Assistant to support our Executive Director on an ongoing basis. This is a part-time role, roughly 7 to 10 hours per week, with a minimum 6-month commitment. You'll be working directly with the ED to keep his calendar, communications, and research tasks moving efficiently. This is not a complex role, but it requires someone who takes ownership seriously. If you say you'll follow up, you follow up. If something is on the calendar, it's confirmed and organized. If there's a research task, you come back with a clean, usable answer. What You'll Be Doing Most of your time will go toward three things: Calendar management: scheduling and coordinating meetings, sending reminders, and keeping things from falling through the cracks. Follow-up support: after calls and email threads, drafting or sending follow-up messages to keep conversations moving. Research and logistics: finding venues, pulling contact information, doing background research on organizations or individuals, and summarizing findings in a clear format. Additional tasks may include supporting outreach coordination and managing digital files and related administrative duties. What We're Looking For You must be based in the United States and available to work primarily in the morning hours (Central Time preferred). You are responsive, organized, and genuinely good at email. You're comfortable in tools like Google Workspace, Monday.com, and similar platforms, and you pick up new systems quickly. You don't need to have a background in nonprofits or interfaith work, but you should be the kind of person who respects people of all faith traditions and brings a professional, warm tone to communications. To Apply Please submit your Upwork profile along with a portfolio or samples of your work. We're especially interested in examples that show you've supported an executive with calendar management, research tasks, or communications. Candidates with relevant samples will be prioritized. The process is: portfolio review, then a call via Upwork, then a decision. Straightforward. Details Location: Remote, US-based only Hours: 7 to 10 hours per week Duration: 6-month minimum engagement Schedule: Mornings preferred, flexible otherwise

# Marketing Project Manager / Creative Coordinator (Long-Term) | Canva • Social Media • Project Management I'm looking for a highly organized Marketing Project Manager & Creative Coordinator to become my right hand as we continue to grow. **This is NOT just a graphic design job.** I own a growing marketing and recreation management company in Chicago that promotes youth camps, sports, fitness, arts programs, nonprofit organizations, and community events. We manage dozens of programs and serve thousands of families every year. I'm looking for someone who can bring organization, creativity, and leadership to our marketing process. ## You'll Be Working Alongside Our Existing Virtual Assistant You will **not** be working alone. We already have an excellent Virtual Assistant who handles many of our website updates, administrative tasks, and backend work. Your role is to **lead the marketing process**, prepare creative assets, organize projects, and coordinate with our VA to ensure everything gets published accurately and on time. Think of yourself as the bridge between ideas and execution. ## Your Responsibilities You'll help oversee our marketing from start to finish by: * Designing professional flyers in Canva (required) * Creating engaging social media graphics and campaigns * Writing marketing copy and social media content * Developing marketing calendars * Organizing multiple marketing projects simultaneously * Coordinating deadlines and keeping projects moving * Following up with coaches, instructors, and partners to collect photos, videos, and promotional content * Reviewing program information for accuracy before publication * Preparing finalized marketing materials for our Virtual Assistant to publish on our websites * Working closely with our VA to ensure websites, registrations, and marketing materials stay current * Helping prioritize projects and keeping me focused on what matters most * Recommending improvements to our marketing systems and workflows ## The Ideal Candidate I'm looking for someone who is: * Exceptionally organized * Detail-oriented * Proactive and self-motivated * Creative with strong design skills * Comfortable managing multiple projects at once * Excellent at written English * A strong communicator * Able to work independently and solve problems * Comfortable collaborating with a remote team ## Required Skills * Canva (Expert) * Graphic Design * Social Media Marketing * Marketing Copywriting * Google Workspace * Project Management * Excellent English * Strong organizational skills ## Bonus Skills Experience with: * Youth programs * Recreation or park districts * Nonprofits * Community organizations * WordPress or website content management * Email marketing * Video editing * AI tools like ChatGPT * Marketing to families and local communities ## Hours 10–20 hours per week to start, with the opportunity to grow into a much larger role as we expand. ## To Apply Please include: 1. Your portfolio (especially Canva designs and flyers) 2. Examples of social media campaigns you've managed 3. Tell me about a time you organized a complex project with lots of moving parts. 4. What project management software do you use? 5. Which AI tools do you regularly use? 6. Why do you think you'd be a great fit for this position? **To show you've read this entire posting, begin your proposal with the words: "Marketing is Organized."** I'm looking for someone who wants to build a long-term relationship and become an essential part of our growing team—not just complete one project and move on.