Job Title Freelance Airtable Specialist — AI Media Placement Platform (Automations, AI Prompts, Complex Base) — U.S.-Based Job Description Grassroots Media operates Mosaic Connect — an AI-powered advertising placement platform connecting advertisers with 600+ ethnic and community media outlets across 25+ communities and 40+ languages nationwide. The platform's operational core is a complex Airtable base (36 tables, 818 fields) that drives AI-powered media plan generation, campaign management, insertion order automation, and media outlets profiling. We are seeking a U.S.-based Airtable specialist to join our platform on an ongoing basis — to refine our AI matching logic, optimize automations, and support platform growth as our outlet network and advertiser portfolio expand. This is a senior role for someone who can step into a sophisticated environment and add value from day one.

Seeking an expert to set up tracking details for a nonprofit organization's 45-day Facebook/Instagram campaign using Airtable.com. Responsibilities include creating a tracking sheet, setting up campaign metrics, and ensuring data accuracy. The ideal candidate will have experience in campaign tracking and data management.

We are seeking an experienced Airtable builder to help us implement forms, automations, interfaces, and linked records to optimize our workflow. The ideal candidate will have a strong understanding of Airtable's features and capabilities, allowing for efficient project management and data organization. If you're skilled in creating user-friendly interfaces and automating processes within Airtable, we want to hear from you! Please provide examples of previous projects you've completed in Airtable.

I’m the owner of a waste paper and scrap commodities brokerage. I need an experienced no-code developer to audit, clean up, and significantly expand my existing Airtable + Softr + DocuPotion system into a professional operations platform. Project Scope: • Review and fix current setup (broken flows, redundancies, etc.) • Build a full trading workflow (Buy/Sell matching, PO/SO, shipments, inventory by grade) • Document generation (Invoices, Packing Lists, Booking Sheets, etc.) • AP/AR, claims, commissions tracking • Professional dashboards and reports • Proper user permissions • Make it clean, scalable, and easy to use Budget: $1,800 – $2,200 fixed price (depending on exact scope and experience) Timeline: Looking for clear milestones and completion within 4–8 weeks. Required Skills: • Strong expertise in Airtable + Softr • Make.com / Zapier automations • DocuPotion or similar document tools • Experience with trading, inventory, or brokerage systems is a big plus Please apply with: • Examples of similar Airtable/Softr projects (especially trading or operations systems) • Your approach and estimated timeline • Any questions about the current setup Serious, professional freelancers only. Prefer someone who communicates clearly and delivers high-quality work.

Title: Airtable Expert Needed to Build Content & Marketing Asset Database I’m looking for an Airtable expert and systems-minded operator to build a searchable content database for an established digital education company. This is NOT a social media manager role. This is NOT a content creation role. I need someone who can design and build a system that organizes years of content, marketing assets, automations, emails, and business resources into one searchable Airtable database. The goal is to create a system where content and assets can be easily located, filtered, and reused. Responsibilities: • Design Airtable structure and database architecture • Build dashboards, views, and filtering systems • Create relationships between content, assets, automations, and business resources • Develop a scalable system that can continue growing over time • Import and organize existing assets • Recommend improvements to organization and workflow Requirements: • Advanced Airtable experience • Strong organizational and systems-thinking skills • Experience building databases, knowledge bases, content libraries, or business operating systems • Ability to work independently and make thoughtful organizational decisions • Excellent attention to detail When applying, please include: 1. Examples of Airtable databases you have personally built 2. Any experience organizing content libraries, knowledge bases, digital assets, or creator businesses 3. A brief explanation of how you would organize hundreds of pieces of content, multiple automations, email sequences, and marketing assets inside Airtable This project will begin as a fixed-price project focused on designing the system and organizing core assets.

We're a talent partnerships agency looking for an experienced Airtable and automation expert for an ongoing, flexible retainer role. We need a true problem-solver who looks at our entire business and workflow and designs smart, simplified solutions, not someone who just builds exactly what's asked without considering the bigger picture. We have a high-volume database (300k+ records) with multiple datasets that aren't perfectly connected, and we're running a multi-phase plan to enrich, connect, and automate across all of it. *Immediate project (starting now): Integrating two third-party data APIs into Airtable: - Apollo: ongoing contact enrichment using job-change detection to push updates into staging columns automatically, plus enrichment on new contacts. The more straightforward of the two. - Winmo: pulling verified brand, contact, and agency-to-brand relationship data, matched to our existing records via stored IDs. More involved, since it requires linking incoming data to the correct existing records (some as linked records) rather than creating duplicates. Both feed into staging columns alongside our existing data, with a review-and-approve step before anything updates our live records (non-destructive enrichment). Larger phased plan (where the long-term role goes): The APIs are just the start. From there we're building toward AI-powered data enrichment across our full database, an automated outreach and follow-up system modeled on one we already run, and ongoing automation and workflow optimization across the board. We want someone who can own this roadmap with us, bring expertise we don't have in-house, and simplify a complex system rather than add to it. What we're looking for: - Strong Airtable expertise: analysis, troubleshooting, architecture, and workflow strategy, not just automation building - Strong Make (Integromat) and Zapier experience (required) - Third-party API integration experience (required) - Experience with AI/LLM API integration (OpenAI or similar) and structured data workflows (strongly preferred) - Webflow experience (a plus) - Someone who delivers polished, end-to-end solutions and thinks about the whole workflow, so we're not stuck making endless adjustments down the line - A genuine collaborator who brings ideas and expertise, rather than relying on us to design the solution and just executing it Important on pricing: We're looking for someone who quotes a flat fee per project upfront, based on your own hourly rate and time estimate, rather than billing open-ended hourly. For ongoing support we'd set up a retainer. This structure matters to us, so please confirm you're comfortable working this way. This is a reliable, long-term relationship for the right person, with steady work across data enrichment, AI, and automation. Please share relevant experience with similar Airtable, API, and automation projects, and how you typically structure project versus retainer pricing.

We are a nonprofit research organization seeking an experienced Airtable database specialist to migrate an existing Microsoft Access contracts and grants tracking database into Airtable. Our current database contains approximately 15–20 related tables supporting award tracking, budgets, invoicing status, compliance/reporting requirements, and subawards. The goal is to preserve the relational structure while improving usability and transparency for staff. Scope of Work: • Review existing Access database structure and relationships • Recreate relational schema in Airtable • Import historical data accurately • Preserve key linkages between awards, funding sources, budgets, invoices, and reporting requirements • Recommend improvements to structure where appropriate • Create useful staff-facing views • Assist with permissions setup • Provide brief documentation of structure and maintenance approach Deliverables: • Fully functional Airtable base replicating current system functionality • Clean migration of historical data • Relationship mapping between tables • Suggested usability improvements implemented where appropriate • Short documentation for internal users Preferred Qualifications: • Strong Airtable architecture experience • Demonstrated experience migrating Microsoft Access databases • Experience working with contracts, grants, or nonprofit data strongly preferred • Ability to explain structural decisions clearly Timeline: Flexible (approx. 2–5 weeks expected) Please include examples of similar migrations or relational Airtable builds.

Hi, We're looking for a sharp, tech-savy Airtable Designer/Architect to develop and support operational bases for exciting companies. Must Have: * Experience developing and supporting Airtable bases * Solid understanding of database object modeling * Form creation * Automations * Integration with external systems. * excellent follow through and meeting deadlines.

We are seeking a skilled freelancer to develop an API integration between HouseCanary and Airtable. The project involves creating a seamless connection to enhance data management and automation. The ideal candidate will have experience in API development and real estate data integration. This is a part-time engagement with a short-term duration.

I am building a reusable lead follow-up and consultation booking automation system for med spas and aesthetic clinics. I need an experienced automation specialist who can build, test, document, and hand off a production-ready workflow system. This is not a one-off Zapier task. I need a reusable system that can be adapted for future clients. What the system should do: * Recover missed calls and website inquiries before they go cold * Send fast SMS/email follow-up to new leads * Collect basic service interest without giving medical advice * Send a consultation booking link * Log every lead in a CRM or lead tracker * Track lead status from new inquiry to booked consultation * Notify clinic staff when a lead replies, books, or needs human review * Escalate medical, treatment-specific, pricing-sensitive, or sensitive questions to staff * Run a simple no-response follow-up sequence * Send appointment reminders after a consultation is booked * Provide a weekly lead activity summary showing new leads, contacted leads, booked consultations, no-responses, and escalations Preferred stack: - Make - Airtable - Twilio - Calendly - Google Workspace / Gmail I am open to GoHighLevel or other stack recommendations if you can explain the trade-offs clearly. Important compliance guardrails: The system is for appointment scheduling and lead follow-up only. It must not provide medical advice, diagnose, recommend treatments, collect sensitive medical history, or answer treatment-specific questions. Any medical, pricing-sensitive, treatment-specific, or sensitive question should be routed to clinic staff. Required deliverables: - Workflow diagram - Recommended stack document - Working demo system - CRM/tracker template - SMS/email message templates configured with variables - Testing checklist - Client onboarding checklist - Duplication/setup guide - Loom walkthrough - Handoff documentation - Monthly tool cost estimate - Limitations and risks document Budget: Fixed price: $1,500 Budget flexible up to $2,000 for the right reusable system. Proposed milestones: Milestone 1 — Architecture and stack recommendation $300 Milestone 2 — Working build $800 Milestone 3 — Documentation and handoff $400 PLEASE COMPLETE THE SCREENING QUESTIONS WHEN APPLYING: 1. Describe a workflow you built involving SMS follow-up triggered by a call or form submission. What tools did you use? 2. What is the most complex Make.com scenario you have built? 3. Have you built Airtable as a CRM or lead tracker before? Describe the structure. 4. Have you integrated Twilio with Make or Zapier for SMS automation? 5. Have you connected Calendly webhooks to downstream automation? 6. How would you prevent this system from giving medical advice or collecting sensitive information? 7. What does your documentation and handoff process include? 8. For this use case, would you recommend GoHighLevel or Make + Airtable + Twilio? Why?