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Is your day filled with emails, meetings, scheduling conflicts, and endless administrative tasks that keep pulling your attention away from growing your business? Imagine having a dependable Executive Virtual Assistant who keeps everything organized behind the scenes so you can focus on high-value work and strategic decisions. As an experienced Executive Virtual Assistant, I help busy executives, entrepreneurs, and business owners stay organized, productive, and in control of their daily operations. I take ownership of the details, streamline workflows, and ensure tasks are completed efficiently, giving you the freedom to focus on what truly drives your business forward. Here's how I can support you: ✔ Executive Support: Keeping your day-to-day operations organized and running smoothly ✔ Email Management: Organizing inboxes, prioritizing important messages, and maintaining effective communication ✔ Calendar Management: Scheduling appointments, coordinating meetings, and managing your time efficiently ✔ Administrative Support: Handling essential administrative tasks with accuracy and professionalism ✔ CRM Management: Maintaining customer records, tracking leads, and ensuring data is up to date ✔ Travel Planning & Itineraries: Arranging travel, accommodations, and detailed itineraries ✔ Project Management: Coordinating tasks, tracking deadlines, and supporting team collaboration ✔ Meeting Notes & Documentation: Capturing key discussions, action items, and follow-ups ✔ Customer Support: Providing professional and responsive client communication ✔ Research & Data Gathering: Conducting detailed research to support informed decision-making ✔ Communication Management: Managing calls, messages, and stakeholder correspondence ✔ Tools & Platforms: Google Workspace, Slack, Trello, ChatGPT, CRM tools, and other productivity platforms If you're looking for a proactive, reliable, and detail-oriented Executive Assistant who can help you stay organized, save time, and keep your business running efficiently, let's connect. Send me a message today, and let's discuss how I can help lighten your workload, improve productivity, and become the trusted support partner your business needs.

Are you a busy entrepreneur, overwhelmed short-term rental host, or startup founder constantly juggling admin, guest messages, or travel logistics? You don't have to do it all alone. I provide reliable, proactive, and results-driven support that helps you stay organized, delight your clients, and grow your business—without burning out. I specialize in delivering excellent customer service, streamlining administrative tasks, flight bookings, accommodations, transport, dining reservations and managing short-term rentals across platforms like Airbnb, VRBO, and Booking.com. How Can I Help You 🏠 Airbnb & Short-Term Rental (STR) Co-hosting 📳 24/7 Guest Messaging & Support 🗓️ Calendar & Booking Management 📃 Listing Optimization & SEO for Airbnb/VRBO 🖨️ Dynamic Pricing (PriceLabs, Wheelhouse) ⛑️ Coordination with Housekeeping & Maintenance 📞 Guest Communication via Email, Phone & Messaging 🛃 CRM & Admin Support for Property Owners 🧑‍💼 Virtual Assistance & Admin Support 🗓️ Calendar & Email Management (Gmail, Outlook, Calendly) ✈️ Travel Planning & Scheduling (Flights, Accommodation, Itinerary) 🚆 Booking transportation (flights, trains, buses, Ubers, etc.) 🖌️ Graphic Design using Canva 📃 Document Organization, Research & Data Entry 📁 File and Project Management (Trello, Asana, G-Suite, Notion) 📖 Online Research & Customer Database Management 💬 Customer Service & Onboarding Expert 📩 Email, Chat & Phone Support 🛃 Handling Inquiries, Complaints & Refunds 🏢 Client & Customer Onboarding 🖨️ CRM Tools: Zendesk, Freshdesk, HubSpot, Salesforce Why Clients Love Working With Me ✅ Reliable & Proactive ✅ Excellent Communication ✅ Detail-Oriented & Highly Organized ✅ Tech-Savvy & Fast Learner ✅ Results-Focused Support That Drives Growth Let’s work together to elevate your brand, streamline tasks, and deliver top-tier service to your clients or guests. Click “Invite to Job” or send me a message and I will respond quickly.

Your business doesn't need another assistant. It needs someone who can identify inefficiencies, improve operations, and build systems that keep your business running smoothly long after the work is done. Clients hire me because I build systems that eliminate operational bottlenecks before they become expensive problems. I don't believe in simply completing tasks; I believe in improving the way work gets done. Whether I'm supporting a founder, optimizing workflows, coordinating executive operations, managing complex travel logistics, or automating repetitive processes, my objective is always the same: Leave your business operating better than I found it. That means: ✔ Fewer operational bottlenecks ✔ Less manual work ✔ Better organized systems ✔ More efficient workflows ✔ Stronger team collaboration ✔ More time for leadership to focus on growth Here's how I create value Over the past several years, I've partnered with founders, executives, consultants, and travel businesses to improve operations behind the scenes. Some of the results I've delivered include: ✔ Reduced repetitive manual work by over 90% through Salesforce workflow automation. ✔ Built operational systems and SOPs that continued supporting teams after project completion. ✔ Managed luxury, corporate, and multi-destination travel planning, including itineraries for executive travelers and corporate groups of up to 60 travelers. ✔ Supported executive leadership through strategic research, project coordination, meeting preparation, CRM management, and operational planning. ✔ Improved communication and collaboration between suppliers, executives, and internal teams. ✔ Organized complex documentation, CRM systems, and operational processes that made teams more efficient. My Core Services ✔ Operations & Workflow Optimization • Workflow Analysis & Improvement • Business Process Optimization • SOP Development • Workflow Documentation • CRM Optimization • Workflow Automation • AI Productivity Systems ✔ Executive Operations Support • Executive Calendar Management • Inbox & Email Management • Project Coordination • Executive Research & Briefing Documents • Meeting Preparation • Executive Reporting • Vendor & Supplier Coordination ✔ Travel Operations • Luxury Travel Planning • Corporate Travel • Group Travel Coordination • Multi-Destination Itinerary Planning • Supplier Communication • Travel Quotations • Travel CRM Management ✔ Research & Strategic Projects • Market Research • Competitive Research • AI Research • Operational Research • Strategic Planning Support • Project Coordination Technology & Platforms Salesforce • Travelport • CruisePro • VAX VacationAccess • SharePoint • Google Workspace • Microsoft Office • ClickUp • Notion • Trello • Asana • Mailchimp • Canva • Meta Business Suite • ChatGPT • Claude • Gemini • Bookingcom • Expedia • TripAdvisor • Google Maps Why Clients Enjoy Working With Me Clients consistently describe me as: ✔ Solution-Oriented ✔ Reliable ✔ Detail-Oriented ✔ Collaborative ✔ Clear Communicator ✔ Accountable for Outcomes ✔ Committed to Quality My approach is simple. ✔ I don't stop after solving today's problem. ✔ I build systems that help prevent tomorrow's. That's why my clients don't just hire me to complete work; they trust me to improve the way their businesses operate. Ready to build a business that runs smarter, not just busier? Whether you need executive support, workflow optimization, travel operations, or a strategic partner to improve how your business operates, I'm here to help. Send me a message with your biggest operational challenge, and let's discuss how we can turn it into a long-term solution. Great businesses don't just grow. They build better systems as they grow. Let's build yours together.

When your business starts growing faster than your systems can handle, that's where I come in. I am a Virtual Operations Manager with 8+ years of experience helping CEOs and founders across e-commerce, travel, and tech keep their businesses running smoothly, efficiently, and without constant firefighting. I don't just execute tasks. I build the structure behind your business, the processes, coordination systems, and team oversight that let you step back from the day-to-day and focus on growth. Here's what I take ownership of: 🔹 Operations & Process Management: Documenting SOPs, identifying gaps, and building repeatable systems so nothing falls through the cracks 🔹 Team Coordination & Management: Onboarding, managing, and aligning team members so projects move forward without you chasing everyone 🔹 Project Management: End-to-end coordination across ClickUp, Asana, Trello, Airtable, and Monday 🔹 Executive & Calendar Management: Owning your inbox, scheduling, and communications so your time is protected 🔹 Hiring & Staff Management: Supporting recruitment, onboarding new hires, and keeping your team accountable 🔹 Vendor & Client Coordination: Managing external relationships, follow-ups, and deliverables on your behalf 🔹 Travel & Logistics: Complex itinerary planning and travel management for busy executives What makes me different: I am proactive, not reactive. I spot what needs to happen before you have to ask. My clients describe me as reliable, solution-oriented, and someone who runs their operations like clockwork, because that's exactly what I do. I have supported executives in the US, Canada, and Europe, and I hold a 100% Job Success Score and Top Rated Plus badge on Upwork, earned across 41 jobs and 7,300+ hours of work. If your business needs someone to own the backend so you can lead from the front, let's talk.

Some guest issues happen outside business hours. Late check-ins, lockouts, maintenance concerns, reservation changes, and urgent guest requests sometimes arise when hosts are unavailable. I ensure these situations are handled promptly before they turn into negative reviews, refunds, or lost revenue. I help property owners, Airbnb hosts, and Short-Term Rental property management companies to eliminate guest issues, maximize revenue, and maintain consistent 5-star reviews by ensuring guests receive exceptional service, turnovers happen on schedule, pricing stays competitive, and every property performs at its best, so they can focus on growth, not the inbox. With hands-on experience as a former Guest Service Agent, Short-Term Rental Operations Manager and Airbnb co-host, I specialize in full-cycle short-term rental management. I have supported individual hosts and multi-property portfolios ranging from 3 to over 200 listings across Airbnb, VRBO, Booking, Expedia, Furnished Finder, and direct booking channels. I step in as a full operational partner, not just a virtual assistant, taking ownership of guest communication, pricing, turnovers, and daily execution. I do not just respond to guests. I proactively manage operations, anticipate issues before they impact reviews or revenue, and keep everything running smoothly behind the scenes. Core Services ✔ Guest communication and inbox management across all booking channels ✔ Reservation management, calendar coordination, and multi-channel sync ✔ Dynamic pricing, revenue optimization, and occupancy monitoring ✔ Cleaner scheduling, turnover management, and vendor coordination ✔ Maintenance coordination and issue resolution ✔ Listing setup, optimization, and review monitoring ✔ Post-stay follow-ups, review requests, and complaint handling ✔ AirCover claims, damage reports, and dispute management ✔ Market research and property analysis ✔ SOP creation, light bookkeeping, invoicing, and administrative support I review your current operations, software, and communication workflows, then take full ownership of guest communication so you're no longer tied to the inbox. I coordinate cleaners, maintenance teams, and vendors for seamless turnovers while monitoring reservations and pricing to identify revenue opportunities and prevent issues before they become bad reviews. Outcomes You Can Expect ✔ Faster response times and consistent 5-star guest experiences ✔ Zero missed turnovers and smoother daily operations ✔ Better calendar control and improved occupancy ✔ Protected revenue and fewer refunds or disputes ✔ More time to focus on acquiring and scaling properties “I have worked with Jane for over a year, and she has proven herself to be reliable and proactive. She significantly reduced my workload by managing coordination, follow-ups, and most importantly, the calls.” - Jason Tools and Platforms 📌 Property Management Systems: Guesty | Hostaway | Hospitable | SuiteOp | ConduitAI 📌 Revenue Management: PriceLabs | Beyond Pricing 📌 Turnover and Operations: Breezeway | Turno 📌 Booking Platforms: Airbnb | VRBO | BDC | Expedia | Furnished Finder 📌 Research and Market Analysis: Zillow | Redfin | Trulia | HotPads | Compass Managing a few listings or a large portfolio? Send me a message and let’s discuss how I can take the operational side off your hands so you can focus on scaling.

"I know exactly what needs to get done… but I feel like I'm spending all my time just trying to keep everything from falling apart." That's what one of my clients told me before we built her Notion system. She was running her business on sticky notes, scattered spreadsheets, and voice notes. Her team kept asking the same questions. Important processes lived only in her head. Every day felt like damage control. Leads come in - but no Notion CRM to track or follow up. Tasks get done - but no Notion workflow to repeat them. Steps get skipped - because nothing is documented. I'm a Notion CRM and workflow automation specialist focused on building tailored organizational systems for small businesses so operations run smoothly, projects stay visible I've helped business owners free up 8+ hours a week and built 10+ custom Notion systems. One coach went from tracking 12 clients across spreadsheets to managing every client, project, and deadline inside one Notion CRM with full business visibility for the first time. ━━━━━━━━━━━━━━━━ WHAT I BUILD ━━━━━━━━━━━━━━━━ ◉ Notion CRM - client management, lead tracking, sales pipelines, onboarding ◉ Notion workflow automation - Make, Zapier, forms, integrations ◉ Notion business operating systems - clients, projects, tasks, SOPs in one place ◉ Notion project management - task tracking, deadlines, team collaboration ◉ Notion dashboards - KPI tracking, visibility, performance monitoring ◉ Notion SOP systems - process documentation, team onboarding ◉ Notion client portals - organized client-facing workspaces ◉ Notion templates - custom-built systems for your business ◉ Notion second brain and life OS - personal productivity systems ◉ Notion knowledge base - company wiki and documentation ◉ Migration to Notion - moving your tools into one Notion workspace ━━━━━━━━━━━━━━━━ WHO I WORK WITH ━━━━━━━━━━━━━━━━ Coaches and consultants with no proper Notion CRM or tracking system Agencies juggling deliverables and team workflows across scattered tools Founders replacing spreadsheets with a Notion business operating system Content creators needing a centralized Notion workflow and content hub Startups building their first Notion business operating system ━━━━━━━━━━━━━━━━ HOW I WORK ━━━━━━━━━━━━━━━━ I don't hand over generic Notion templates and disappear. Built custom Notion CRM systems for coaches to manage clients, track leads, and automate workflows. Designed Notion business operating systems centralizing projects, tasks, SOPs, and client data. Delivered Notion workflow automation that eliminates repetitive work and keeps operations running. Every project includes CRM setup, workflow automation, dashboard design, testing, documentation, and full walkthrough. ━━━━━━━━━━━━━━━━ WHAT YOU GET ━━━━━━━━━━━━━━━━ One Notion workspace where clients, projects, tasks, and deadlines live together A Notion CRM that keeps leads and clients from slipping through the cracks Notion workflow automation that cuts repetitive manual work immediately A Notion business operating system built to scale with your business Full documentation and Notion training included ━━━━━━━━━━━━━━━━ WHY NOTION ━━━━━━━━━━━━━━━━ Most business owners manage everything across 5 to 10 different tools and none of them talk to each other. A properly built Notion workspace changes that. One connected system where your Notion CRM, workflow automation, projects, SOPs, and team operations all live together so nothing slips and everyone knows what's happening. If your Notion workspace needs a tutorial every time someone logs in it's already broken. What you need is a clean, intuitive Notion system built around how your business actually works. That's exactly what I build. ━━━━━━━━━━━━━━━━ NOTION SYSTEMS I SPECIALIZE IN ━━━━━━━━━━━━━━━━ Notion CRM for coaches and consultants Notion workflow automation for agencies Notion business operating system for founders Notion SOP library for scaling teams Notion client portal for service businesses Notion second brain for entrepreneurs Notion knowledge base for startups Notion weekly dashboard for task management Notion team workspace for remote and hybrid ━━━━━━━━━━━━━━━━ TOOLS & INTEGRATIONS ━━━━━━━━━━━━━━━━ Notion • Notion AI • Make • Zapier • Airtable • Google Workspace • Google Sheets • Slack • Calendly • Typeform • CRM Automation • Workflow Automation ━━━━━━━━━━━━━━━━ LET'S TALK ━━━━━━━━━━━━━━━━ Send me a message even a rough idea is enough to get started. Notion consultant, Notion CRM, Notion workflow automation, Notion workspace, Notion business operating system, Notion project management, Notion dashboard, Notion SOPs, Notion templates, Notion database, Notion specialist, Notion systems consultant, Notion expert, Notion assistant, Notion second brain, Notion life OS, Notion team workspace, Notion knowledge base, Notion client portal, CRM automation, business operations, workflow automation, business operating system, operations management, team workflow