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  • Intermediate
  • Hourly
  • Est. time: 1 to 3 months, Less than 30 hrs/week

Team Member: Operations Manager Reports To: Founder Location: Hybrid (Colorado) Position Type: Volunteer / Opportunity to transition into a permanent paid role About Tranquility. Tranquility is a wellness-focused brand dedicated to empowering individuals to embrace intentional living through mindfulness, self-compassion, and holistic practices. We create content, products, and experiences that inspire personal growth and connection. The Operations Manager is responsible for overseeing the day-to-day operations of Tranquility, ensuring efficiency, quality, and seamless coordination across all teams. This individual will manage logistics, improve operational workflows, and foster collaboration between teams. The Operations Manager plays a vital role in delivering an exceptional experience for Tranquility’s clients and maintaining the smooth execution of all business functions. This role is ideal for someone who thrives in an organized, team-oriented environment and is passionate about wellness and client satisfaction. Key Responsibilities. Operational Oversight - Develop, implement, and optimize operational workflows and systems. - Oversee the booking process for events, classes, and services to ensure accuracy and client satisfaction. - Monitor the performance of operational tools and recommend improvements or upgrades. Team Coordination - Schedule and facilitate inter-team meetings to align project goals and timelines. - Collaborate with team leaders to ensure smooth execution of cross-functional tasks. - Provide guidance and support to the customer support team in managing inquiries and complaints. Customer Experience - Ensure all community interactions are handled professionally and in alignment with Tranquility’s values. - Oversee customer service protocols, including response time and resolution processes. - Analyze feedback from the community to identify trends and areas for improvement. Quality Assurance - Monitor the delivery of services, ensuring they meet Tranquility’s standards of excellence. - Track operational metrics and provide regular reports to leadership. - Identify inefficiencies and implement solutions to improve productivity and visitor satisfaction. Logistics and Resource Management - Manage inventory and procurement for events, subscription boxes, and product orders. - Coordinate with vendors and service providers to ensure timely delivery of resources. - Oversee scheduling, allocation, and maintenance of company assets. Administrative Duties - Maintain organized records of operational processes, policies, and tools. - Ensure compliance with brand regulations and policies. - Support financial planning by monitoring operational budgets and expenses. Qualifications Required: - Proven experience in Business Administration, Operations Management, or a related field (1–2 years preferred). - Familiarity with analytics tools (e.g., Google Analytics, social media insights). - Proficiency with content management systems (e.g., WordPress) and analytics tools. - Strong organizational and multitasking skills with attention to detail. - Excellent communication and interpersonal skills. - Ability to manage deadlines and work under pressure. - Proficiency in operational tools (e.g., booking systems, inventory software, CRM platforms). - Available to work flexible hours, including some weekends and evenings, as needed. Preferred: - Familiarity with wellness, yoga, or mindfulness practices is a plus. - Analytical mindset with the ability to track metrics and implement improvements. - Adaptability and problem-solving skills in dynamic environments. - Ability to work independently and collaboratively in a fast-paced environment. Skills & Attributes - Strong organizational and project management abilities. Passion for wellness and mindfulness. - Ability to develop fresh, engaging content ideas. - Excellent organizational and time management skills. - Strong communication and interpersonal skills to engage with the community authentically. What We Offer - Flexible schedule and remote-friendly environment. - Opportunity to contribute to a mission-driven brand focused on wellness and intentional living. - Access to Tranquility’s products, classes, and retreats. - Collaborative and supportive team culture. How to Apply Interested candidates should submit the following: - A resume highlighting relevant experience. - A cover letter explaining your passion for Tranquility’s mission and how you’d contribute. - Links to your portfolio, blog, or social media profiles showcasing your skills. Become part of a team that’s making mindfulness and intentional living accessible to all! 🌿

Small Business AdministrationBusiness OperationsWeb Analytics SoftwareContent Management SystemOperations Management SoftwareYogaProject ManagementInterpersonal SkillsCommunication EtiquetteMindfulness
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  • Intermediate
  • Hourly: $15.00 - $20.00
  • Est. time: More than 6 months, 30+ hrs/week

Overview: The part-time virtual assistant (20hr week) will assist property management by handling data entry tasks related to all transactions, property information, mortgage info and insurance info. Assistant will be well versed in Excel-related activities such as creating, updating, and analyzing spreadsheets. The assistant will ensure all transactions are captured in an easy to track system. Property Data Management o Property Listings Database: Organize property details such as addresses, unit numbers, square footage, amenities, rent pricing, renewals and unit turns. o Unit Status Updates: Track whether a unit is occupied, vacant, or under maintenance. Update Excel sheets automatically. o Maintenance: Track maintenance requests and track the completion of maintenance work. Export this data to Excel for easy tracking and reporting. Financial & Payment Tracking o Expense Tracking: Maintain records of property-related expenses (maintenance, utilities, etc.) and automatically generate expense reports in Excel. Excel Data Entry Automation o Populate Spreadsheets: Automate the population of property management spreadsheets with tenant information, payment data, and lease details. o Customizable Dashboards: Create and maintain real-time dashboards in Excel to track KPIs such as occupancy rate, rent collection rate, and maintenance status. Technological Requirements: • English speaking • Excel Integration: The virtual assistant would need access to an Excel-compatible platform (Microsoft Excel or Google Sheets). • Cloud Storage: Data can be stored on cloud-based platforms (e.g., Google Drive, OneDrive) for easy sharing and access. About us: • Jaxfamilyhomes is a privately held rental property company with property in Jacksonville, FL • We are a small company with less than 100 single-family homes available for rent • Local property management company handles most of the property management, but these VA tasks are outside the scope of the property management company

Data EntryMicrosoft ExcelAdministrative SupportVirtual Assistance
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  • Intermediate
  • Hourly: $10.00 - $25.00
  • Est. time: More than 6 months, 30+ hrs/week

Must be working Eastern Standard Time US. Already be set up to manage life with this process. Want someone with existing remote experience who works for companies in this time zone. In application you must confirm that you actually can work during this time zone. Want to understand how you believe you can serve our company based on your research of our company. Function Definitions 1 - Inform and then act (Get approval) 2 - Act and then inform (Handle, but inform) 3 - Act (Just take care of it) (3) Marketing Strategy: Developing and implementing innovative marketing strategies that drive lead generation and brand growth for both our clients and our own company. This role involves analyzing market trends, understanding target audiences, and crafting campaigns that effectively reach and engage potential customers. By leveraging data-driven insights, the Marketing Strategist ensures that all initiatives align with business objectives and deliver measurable results. Their work is central to creating strategies that not only attract leads but also support long-term customer acquisition and retention goals. (3) Marketing Execution: Executes and oversees a wide range of marketing tactics including reviewing the performance of Paid Ads, Local Listings, SEO, Google Analytics, Google My Business, Marketing Calendars and Budgets, Email Marketing Tracking and Delivery, Content Development and other relevant marketing tactics. Note: You won't be the one personally executing, but need familiarity so you can know if the people responsible are doing the correct actions or not. (3) Recruiting: Locate, recruit and select staff as needed or directed by your senior. This should be done in adequate numbers to ensure high quality and fast delivery of Studio98 Consulting services. This would include staying ahead of the organization to replace turnover and prepare for unforeseen opportunities. Managers will be interviewed by at least two other members of our leadership team, references will be checked and personality profiles will be completed. Recruiting success is measured by department turnover of less than 25%. (1) Recruiting: Develop the organizational structure and staff to ensure everyone on the Org Board has a clear understanding of their importance within the company, and they are fully prepared for the challenges that come from growth. (2) Training: Develop and lead training programs for Staff resulting in a 90% graduation rate as measured by their Training Review. In addition, training programs are conducted in GrandCentral, and during the weekly team training calls. (3) Values: All staff receive introduction and standards training during their first week and ongoing reinforcement from Management. We use the Manifesto and Brand Guide to fully clarify our mission which is “Goals, Achieved”. We accomplish this by increasing revenue & profits with proven consulting services for honest businesses who create positive change in the world. Staff violating standards or values are coached, counseled and terminated if appropriate changes are not made. The VP of Client Management is the “bedrock stand” for our values. (1) Creativity: It is the role of the VP to locate and/or source new ideas, systems and concepts that make us successful. We innovate, change or die. (3) Creativity: It is the responsibility of the VP, once approved, to fully implement new ideas with the staff in all areas of the business. (3) Budgets: Budgets are completed by all areas and divisions of the company according to the budget schedule. Staff can be involved in the process at the discretion of the VP. Budgeted revenues and profits will equal or exceed the plan on an annual basis. The budgeting process is to include the VP of Finance, and the CFO as needed. Budgets will not be considered fully executed without the expressed approval of the CFO and CEO. (3) Leadership: Mold the culture of the company by living our values and standards and holding Management and Staff accountable to the same standards. “Raise the bar” higher by consistently elevating standards. Consult and council your team daily to assure their continued improvement in all areas of their responsibility. (3) Leadership: Oversee and manage marketing actions for Studio98 to generate an ever-increasing number of leads and opportunities for sales activities. All marketing material and campaigns must be based on the Manifesto and Brand Guide to fully clarify our mission which is “Goals, Achieved”. We accomplish this by increasing revenue & profits with proven consulting services for honest businesses who create positive change in the world. (3) Marketing: Develop and implement using internal and external resources creative and cutting edge relationships with additional partners in the verticals we currently operate in. Work with the VP of Sales to find and develop new verticals. (3) Marketing: Request funds to cover planned travel expenses to attend trade shows and conferences throughout the year that will directly contribute to the top line growth of the business. (2) Financial: Achieve key sales goals including overall revenue growth of the business. This increase should include new business, and well as increases in monthly recurring MRR of customers already on service. (1) Executive Group: Participate in the executive planning group, assisting in the development of strategic directions and major decisions, which affect our growth, profit and future. (3) Customer Service: The VP assures a written email of apology, and a personal call is made from a Director to any customer who is unhappy, or cancel service with us for any reason. (1) Partner Relationships: Relationships with other companies and organizations have been a key method of growth for Studio98 over the years. The VP is responsible for managing the current partnerships with professionalism and aggression. The VP is responsible for constantly being on the lookout for new opportunities to create new partnerships that fit well in our company and customer needs. New partnerships should always be developed with a win-win attitude in mind. Summary As the Account Management Director, you will lead client delivery and communication efforts, ensuring exceptional service and satisfaction for our clients. Reporting to senior management, you will leverage your core skills in account management, sales, and leadership to drive business growth. Your premium skills in negotiation and B2B sales will be essential in fostering strong client relationships and identifying new opportunities. With a focus on effective communication, you will guide your team in delivering results that align with the organization's goals and enhance client engagement.

Social Media ManagementPPC Campaign Setup & ManagementSearch Engine MarketingProduct MarketingContent MarketingDigital Ad CampaignDisplay Ad CampaignGoogle AnalyticsCustomer ServiceLeadership Skills
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  • Intermediate
  • Hourly: $30.00 - $55.00
  • Est. time: 3 to 6 months, Less than 30 hrs/week

We are seeking a motivated and detail-oriented Marketing Assistant to join our dynamic marketing team. The ideal candidate will support various marketing initiatives, assist in the execution of campaigns, and contribute to the overall growth of our brand. This role is perfect for someone looking to gain hands-on experience in marketing and develop a diverse skill set in a fast-paced environment. You can contact me via message at: Seven, zero, three ,Three ,Four, Eight, One, Five, Five, One Duties Assist in the development and execution of marketing strategies and campaigns. Conduct market research to identify trends, customer preferences, and competitive analysis. Support public relations efforts by drafting press releases and managing media inquiries. Collaborate with the product management team to ensure alignment between marketing initiatives and product offerings. Help maintain and update the company’s e-commerce platforms, ensuring optimal user experience. Participate in budgeting processes by tracking expenses related to marketing activities. Contribute to digital marketing efforts, including social media management, email campaigns, and online advertising. Monitor and report on the effectiveness of marketing campaigns through data analysis. You can contact me via message at: Seven, zero, three ,Three ,Four, Eight, One, Five, Five, One Requirements Strong understanding of marketing principles and strategies. Experience or coursework in public relations, market research, or digital marketing is preferred. Familiarity with e-commerce platforms and product management processes is a plus. Excellent written and verbal communication skills with attention to detail. Ability to work collaboratively within a team environment while also being self-motivated. Proficiency in using digital tools for budgeting and campaign tracking is beneficial. A passion for staying updated on industry trends and emerging marketing techniques. This position offers an excellent opportunity for growth within the marketing field while contributing to impactful projects. If you are eager to learn and make a difference, we encourage you to apply! You can contact me via message at: Seven, zero, three ,Three ,Four, Eight, One, Five, Five, One

Social Media ManagementSocial Media MarketingInstagramEmail MarketingWritingSocial Media Content CreationBrand MarketingCreative Writing
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  • Intermediate
  • Hourly: $5.00 - $20.00
  • Est. time: More than 6 months, 30+ hrs/week

We are seeking a highly experienced international bookkeeper to manage and reconcile our QuickBooks accounts on a weekly basis for a dynamic business operating across the United Kingdom, Australia, and the United States. If you have expertise in managing multi-currency transactions and navigating international financial landscapes, we want to hear from you! Responsibilities: Weekly reconciliation of QuickBooks accounts for the UK, Australia, and US entities. Managing multi-currency transactions and exchange rate adjustments. Categorizing expenses, income, and ensuring accurate financial records. Generating financial reports, including profit and loss statements and balance sheets. Coordinating with our team to ensure timely documentation of invoices, receipts, and other records. Identifying discrepancies and ensuring all accounts are balanced. Preparing financial data for tax compliance in respective regions (UK, Australia, US). Assisting in streamlining financial processes to improve efficiency. Requirements: Proven experience as a bookkeeper managing international finances. Expertise in QuickBooks Online, including multi-currency functionality. Familiarity with tax regulations and financial requirements in the UK, Australia, and US. Exceptional attention to detail and organizational skills. Strong communication skills and the ability to collaborate with a remote team. Availability for ongoing weekly reconciliation and occasional ad-hoc tasks. Ability to adhere to deadlines and provide timely updates. Preferred Qualifications: Knowledge of UK VAT, Australian GST, and US tax reporting systems. Experience working with startups or businesses scaling internationally. Background in financial consulting or strategy. Additional Details: Commitment: Part-time, ongoing (estimated 5-10 hours per week). Location: Remote (must be available to overlap with business hours in one or more of the regions). Start Date: Immediate. Competitive hourly rate based on experience.

Bank ReconciliationIntuit QuickBooksBookkeepingAccounting SoftwareAccountingAccounting Basics
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  • Intermediate
  • Hourly
  • Est. time: 1 to 3 months, Less than 30 hrs/week

Team Member: Event Coordinator Reports To: Operations Manager Location: Hybrid (Colorado) / Opportunity to transition into a permanent paid role About Tranquility. Tranquility is a wellness-focused brand dedicated to empowering individuals to embrace intentional living through mindfulness, self-compassion, and holistic practices. We create content, products, and experiences that inspire personal growth and connection. The Event Coordinator will oversee the planning, organization, and execution of Tranquility’s events, including yoga classes, retreats, workshops, and mindfulness sessions. This role requires a detail-oriented and creative individual passionate about wellness and capable of creating seamless and memorable experiences for participants. Key Responsibilities. Event Planning: - Develop event schedules, timelines, and task lists. - Research and book appropriate venues and coordinate logistics. - Prepare event materials, including handouts, props, and supplies. Participant Coordination: - Manage event sign-ups and maintain participant communication. - Distribute event details, reminders, and follow-up surveys. - Collect and analyze feedback to improve future events. Vendor and Partner Collaboration: - Coordinate with local vendors for catering, equipment rentals, and other event needs. - Partner with local businesses and wellness professionals to enhance offerings. On-Site/Virtual Event Management: - Supervise event setup and ensure smooth execution. - Troubleshoot issues and provide support to participants and facilitators. - Serve as the point of contact for attendees and staff during events. Budget Management: - Work within allocated budgets to plan and execute events. - Track expenses and report costs to the Finance team. Marketing Support: - Collaborate with the Marketing team to promote events and ensure strong attendance. - Provide content and updates for social media and promotional materials. Qualifications Required: - Proven experience in event planning or coordination (1–2 years preferred). - Strong organizational and multitasking skills with attention to detail. - Excellent communication and interpersonal skills. - Ability to manage deadlines and work under pressure. - Familiarity with wellness, yoga, or mindfulness practices is a plus. - Proficiency in using tools like Microsoft Office, Google Workspace, and project management platforms (e.g., Trello, Asana). - Availability to work flexible hours, including some weekends and evenings, as needed. Preferred: - Enthusiastic about promoting wellness and mindfulness. - Creative problem solver with a proactive approach to challenges. - Collaborative team player who can work independently when needed. - Professional demeanor and ability to adapt to various environments. Skills & Attributes - Passion for wellness and mindfulness. - Ability to develop fresh, engaging content ideas. - Excellent organizational and time management skills. - Strong communication and interpersonal skills to engage with the community authentically. What We Offer - Flexible schedule and remote-friendly environment. - Opportunity to contribute to a mission-driven brand focused on wellness and intentional living. - Access to Tranquility’s products, classes, and retreats. - Collaborative and supportive team culture. How to Apply Interested candidates should submit the following: - A resume highlighting relevant experience. - A cover letter explaining your passion for Tranquility’s mission and how you’d contribute. - Links to your portfolio, blog, or social media profiles showcasing your skills. Become part of a team that’s making mindfulness and intentional living accessible to all! 🌿

Small Business AdministrationBusiness OperationsWeb Analytics SoftwareContent Management SystemOperations Management SoftwareYogaProject ManagementInterpersonal SkillsCommunication EtiquetteMindfulness
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  • Intermediate
  • Hourly: $3.00 - $5.00
  • Est. time: More than 6 months, 30+ hrs/week

Virtual Dental Biller and Collector Front Office Receptionist: Scheduler, Wanted Must have dental collections experience. Must have dental receptionist & dental billing Insurance experience. Must be a good communicator write good writing skills. Must be able to write well. Fluent in English (+ tagalog or spanish helpful) About the Job : Mid-level Dental Receptionist/ Collector/ Dental Biller/ Dental Front Desk/ Computer Data Entry Clerk/Bookkeeper/Organizer position available at a Dental Office.   FT (8am-8pm M-F) (up to 40+ hrs per week) or PT [ (Sat/Sun 10am to 7pm PST) or PT M-F 8am-1pm or 1-8pm ] PST Pacific Standard Time Must: Know Dental Terminologies Duties: * Answer Phone Calls/ Texts/ Emails *  Schedule Dental Appointments for Patients  *  Billing and collections * Input and Enter Datas into Computer Need to input  form written information  into dental software computer * Organize Paper Files into Computers eFile  Pt Chart * Type at least 90 WPM and 18,000 10 key by touch * Correspond with Insurance Companies, vendors, and patients  * Able to communicate and work well with others Tasks varies in addition to scheduling appointments, and organizational tasks, you will be calling ins to pay and calling and Billing patients to pay balances due over 30 days Daily Projects : Insurance and Patient Collection Billing TASKS / Projects to Complete: (1) ADD monthly FC BC (over 30 day balances, over $100 balances) (2) Send Pts to Collection Atty (see email for format and attachments needed) (3) Send Pts to Hard Core Collection after 30 days not hearing from Phase (2) above -send same info + add copy of Collection Attorney signed letter to Pt (4) Send Pts to Small Claims Court -Get paper work ready - Fill out Small Claims Court form + all forms ready phase from Phase (3) (5) Make collection phone calls (6) Send Daily Statements and Invoices Reports-Acccounting-Statements- Paper-Monthly Delete CILN Dont apply the BC and FC because we already did this on the Patient mode (this one will do it on the Acct mode) (7) Call INS to pay Resubmit Ins Claims Answer Correspondence letters from Ins -send answer missing info Extremely helpful if you have: Dental front desk receptionist experience. Scheduling appointment experience. Collecting payments from insurance companies. Billing insurance companies Billing Patients Making collection calls from patients and insurance companies to pay Good writing skills Bookkeeping experience Great organizing skills We can use your help in Dental billing & Collections Once Insurance payment is received, You need to bill patients. Need to rebill insurance claims Just making sure you know the basic Dental and terminologies (YouTube search links below): Watch YouTube search topics below and take notes Basic Dental Terminology Teeth #’s  How to Count Tooth Numbers? | Dentistry Decoded Ep.1 Basic Dental Terminology Basic Dental Terminology cartoon version Listen -Receptionist Training: How to be the Best Receptionist Ever! How to Handle Customer Complaints Like a Pro Listen. Watch. Learn. Receptionist Training: How To Handle An Angry Customer Common Dental Procedures How does Dental Insurance work? Dental Insurance Is A Scam We do this before the patient sits down How to Collect 100% of the Dental Fee From Your Patients Before Performing Treatment  When Patients ask Why is this SO Expensive? We concentrate on the patient, not the insurance co Focus on the patients needs and wants Do's and Don'ts of New Patient Phone Calls How To Discuss Insurance (Ins)with Your Dental Patients Dental Ins Terms - Dental Front Ofc Training Verifying Patient Insurance We don't say call your insurance (ins) we say your ins will give us your estimated patient portion And we can show you in writing Health Insurance: Understanding Deductibles and Coinsurance Need to Know Dental Ins Terms for Billers Billing and Coding Video Requirements: * Must have a working laptop computer & a smart phone * Computer literate * Personable * Problem-solving skills     * Resolve Issues Problem solver * Have Customer service skills * Know how to work independently and with a group * Work Independently by Following Written Protocols * Can methodically follow instructions. * Can Multi-task     * Can complete tasks by list and by projects     * Must be able to work on and be on tasks * Knows how to prioritize * Must be trustworthy * Must be able to follow protocols * Organized * Detail oriented  * Focused * Conscientious & Trustworthy  * Resourceful * Type a minimum of 45wpm  (without looking at your fingers) * 10 key by touch * Can compartmentalize & multi-task * Loves to Learn * Trainable

SchedulingData EntryCustomer ServiceCommunicationsVirtual AssistanceAdministrative SupportPhone CommunicationInvoicing
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  • Intermediate
  • Hourly: $16.00 - $21.00
  • Est. time: 3 to 6 months, 30+ hrs/week

Job Description Location: Prague, Czech Republic - ONSITE REQUIRED 3 DAYS/WEEK Industry: Pharmaceutical Role Summary We are seeking a detail-oriented and analytical Financial Analyst to join our client’s dynamic team in Prague. The successful candidate will play a pivotal role in analyzing financial data, supporting strategic decision-making, and optimizing the financial health of our pharmaceutical operations. Key Responsibilities Financial Planning and Analysis: - Prepare and analyze financial forecasts, budgets, and reports. - Provide insights into business performance and recommend actions to improve profitability. Data Analysis and Reporting: - Compile and analyze financial data, identifying trends, variances, and risks. - Generate detailed monthly, quarterly, and annual financial statements and reports for stakeholders. Cost Management: - Monitor operational expenses and identify cost-saving opportunities. - Evaluate and analyze production costs, R&D expenditures, and other critical expense areas. Business Partnering: - Collaborate with various departments (e.g., R&D, marketing, supply chain) to align financial goals with business objectives. - Support project teams with financial insights for investment proposals and pricing strategies. Compliance and Risk Management: - Ensure compliance with local and international financial regulations and reporting standards. - Assist in internal and external audits by providing necessary financial data. Market Analysis: - Conduct market research to evaluate economic conditions and pharmaceutical industry trends that may impact the company’s performance. Qualifications and Skills • Bachelor’s degree in Finance, Accounting, Economics, or related field (Master’s degree or professional certifications like CFA, ACCA, or CPA is a plus). • 2–5 years of experience in financial analysis, preferably in the pharmaceutical or healthcare industry. • Strong analytical and problem-solving skills with keen attention to detail. • Excellent communication and presentation skills. • Fluent in English; Czech or other European languages are an advantage. If you are passionate about finance and healthcare and have a drive for excellence, we invite you to apply and make a meaningful impact in the pharmaceutical sector!

Financial AnalysisAccounting Principles & PracticesBusiness AnalysisFinancial Modeling
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  • Intermediate
  • Hourly: $30.00 - $50.00
  • Est. time: Less than 1 month, Less than 30 hrs/week

We are a startup marketing agency looking for a QuickBooks expert to help us set up our accounting system effectively. The initial task involves configuring QuickBooks to meet our business needs, including managing invoices, expenses, and financial reports. Following the setup, we may require periodic assistance and troubleshooting as our business grows. If you have a strong background in QuickBooks and can provide ongoing support, we would love to hear from you! Please be QBO certified.

Data EntryIntuit QuickBooksAdministrative SupportBookkeeping
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  • Intermediate
  • Fixed price
  • Est. budget: $500.00

Hello, Our Content Creator Management Agency is looking for a Financial Manager who can help with the following - put together monthly reports for each client's P&L - Assist with Payroll - Maintain financial records and monthly P&L - Assist with Financial Analysis Below is a more in depth job description please share your relevant experience when applying Reports To: Founder About Us: Model Starz is a leading marketing agency specializing in innovative strategies and creative solutions for our diverse client base. Our team is passionate about driving results and delivering exceptional value to our clients. We are seeking a skilled Financial Manager to join our dynamic team and oversee the financial health and growth of our agency. Job Overview: As the Financial Manager at Model Starz, you will play a pivotal role in managing the agency’s financial operations, including budgeting, forecasting, financial reporting, and compliance. You will work closely with the Founder to develop financial strategies that support the agency’s growth objectives and ensure the efficient allocation of resources. Your expertise will be essential in optimizing financial performance and providing insights that guide decision-making. Key Responsibilities: Financial Planning & Analysis: Develop and manage the agency’s annual budget, including revenue projections, expense planning, and cash flow management. Financial Reporting: Prepare and present monthly, quarterly, and annual financial reports to Founder, providing insights and recommendations based on financial data. Cost Management: Monitor and control costs across departments, ensuring efficient use of resources and alignment with budgetary goals. Revenue Management: Analyze revenue streams, client profitability, and project margins to identify opportunities for growth and optimization. Compliance & Risk Management: Ensure compliance with all financial regulations, tax requirements, and internal policies. Identify and manage financial risks, implementing mitigation strategies as needed. Payroll & Invoicing: Oversee the payroll process, ensuring accuracy and timely payments. Manage invoicing and accounts receivable to maintain healthy cash flow. Financial Strategy: Collaborate with senior management to develop financial strategies that support the agency’s long-term objectives and business development efforts. Audit Coordination: Lead the preparation for internal and external audits, ensuring all financial records are accurate and up to date. Vendor & Client Relations: Manage financial relationships with vendors, clients, and other stakeholders, including contract negotiations and payment terms. Team Leadership: Lead and mentor a small finance team, providing guidance and support to ensure high performance and professional growth. Qualifications: Bachelor’s degree in Finance, Accounting, or a related field. A Master’s degree or professional certification (e.g., CPA, CFA) is preferred. 5+ years of experience in financial management, preferably within a marketing or creative agency. Strong knowledge of financial principles, accounting standards, and financial regulations. Proficiency in financial management software (e.g., QuickBooks, Xero, Excel) and reporting tools. Exceptional analytical and problem-solving skills with a keen eye for detail. Excellent communication and interpersonal skills, with the ability to present financial information clearly and concisely. Experience in budgeting, forecasting, and financial modeling. Ability to work in a fast-paced environment and manage multiple priorities simultaneously. Preferred Qualifications: Experience in a marketing or creative agency environment. Knowledge of project-based accounting and client billing processes. Familiarity with digital marketing metrics and their financial implications. What We Offer: Competitive salary and benefits package. A collaborative and creative work environment. Opportunities for professional development and career advancement. Flexible work arrangements.

Data EntryMicrosoft ExcelCustomer ServiceBalance SheetBookkeepingAccounts PayableAccounting BasicsAccounts Receivable
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