Hire the Best Executive Assistants in Portland, OR

I help small business owners manage teams, projects, and operations so that they can scale their businesses sustainably and free up their time for what matters most. With 5+ years experience managing retail and real estate businesses with teams of up to 30 and 7 figures in annual revenue. I specialize in managing the day-to-day operation of businesses of varying scopes and sizes. My areas of focus include but are not limited to, project management, training and managing employees, software implementation and optimization, and process automation, improvement, and creation. I have an ever-expanding list of software/ apps in my experience toolbelt: Airtable, Asana, Beautiful.ai, Canva, ClickUp, Docusign, Dropbox, Dubsado, Freedomsoft, Google Suite/ Apps (Drive, Docs, Sheets, Forms, etc), Notion, Microsoft Office, Miro, Monday, Motion AI, PayPal, Slack, Stripe, TeamViewer, Wordpress, YNAB, Zapier, Zoom, Zoho, and more!! I spend much of my time exploring new software and learning new skills. I am currently completing certifications in projects, teams, and operations for online business management. Although I have various skills from experience and education, I am also eager to learn, resourceful and able to solve just about any problem or figure out any task that I cross paths with! If you don't see what you are needing, let's chat! I am sure I have relevant experience or the capabilities to master it.

I’m a senior executive support and business operations professional with experience partnering closely with founders and leadership teams to bring structure, clarity, and momentum to fast growing organizations. I specialize in operating as a true right hand to executives — managing priorities, improving systems, and ensuring day-to-day execution aligns with broader business goals. My work spans executive partnership, business operations, cross functional coordination, and internal process optimization, with a strong focus on trust, reliability, and follow through. Prior to moving into executive support, I worked in business development, which gives me a strong commercial lens and a deep understanding of how leadership decisions impact customers, revenue, and growth. This background allows me to anticipate needs, communicate effectively across teams, and support leaders beyond task based execution. In addition to my executive support work, I’ve founded and operated a creative lifestyle brand, further strengthening my ability to think strategically, manage competing priorities, and execute independently — skills that translate directly into high level executive partnership. I’m currently seeking a long term role where I can support senior leaders as a steady, capable partner and contribute meaningfully to the operational health of the business.

🔥 Podcast Producer | Descript Video Podcast Editor | StoryBrand Messaging 🔥 I'm a passionate podcast producer and video editor, eager to make my mark in the industry. My goal is to help creators bring their stories to life with professional sound and engaging content. I've worked with PulseWave Media as a Virtual Assistant and Production Coordinator for multiple years. MAIN SERVICES: ✂️ Podcast Audio Prep in Adobe Audition and iZotope RX 11 (EQ, compression, background noise reduction, mouth noises, clicks/pops, reduce breaths, volume leveling) ✂️ Podcast Audio/Video Editing in Descript (Removing mistakes - umms, uhhs, silence gaps, false restarts) with ability to add in overlays, logos, and captions ✂️ Podcast Post-Production Processing in Adobe Audition (Mixing in music and intro/outro files, commercial/AD insertion, normalization to industry-standard -16 LUFS) OTHER SERVICES: ✂️ SEO Friendly Episode Titles and Show Notes Creation ✂️ Full Transcriptions of your podcasts using Descript (delivered in PDF or Docx format) ✂️ Podcast Main Logo and Episode-Specific Thumbnail Creation using Canva Pro ✂️ Managing, uploading, and posting episodes to Apple Podcasts, Spotify, and other podcast platforms, along with the clients media host, website, or YouTube channel ✂️ Ad Insertion PROFICIENT IN: ► Adobe Audition ► Descript ► iZotope RX 11 ► Canva Pro

SPECIALIZES IN: Everything Amazon: SEO, Product Listings, A+ Content, File Feeds & Templates, FBA/FBM, Account Management and So Much More! I have a deep background in business management, entrepreneurship, and eCommerce. For the last nine years, I have worked on branding, advertising, managing, and consulting with businesses on Amazon and eBay. I can collaborate with you to enhance your eCommerce strategy, increase sales, and optimize listings/SEO on Amazon, eBay or any webhosting site. I attended the Amazon Seller Summit in Seattle, WA at Amazon headquarters gaining valuable insight on brand management and account management. I have a significant amount of experience dealing with Amazon support teams and suspended accounts and I can coach you through a successful appeal. From creation to optimization, I have been involved in all aspects of Amazon's overwhelming platform. I also have experience building websites using Wix, WordPress, Shopify, Big Commerce, HTML coding and more. Take advantage of my expertise to help guide you and gain confidence in your selling techniques. I spent ten years with the United States Department of Veterans Affairs as a strategic planner, organizational investigator, data analyst, executive assistant and project manager for hospital systems serving over nine million patients nationwide. I am proficient with Microsoft, Google, website development, logistics and more. I have worked on Amazon and eBay overcoming account challenges and have become quite savvy at that. I can strategically manage business challenges with great insight and creativity. I have an MBA and years of organizational experience. I am the fresh set of eyes your business needs and I can lead or manage any project you want accomplished. Kind regards, Tim H SEO TAGS: Amazon Webstore, Amazon Seller Central, Amazon, Organic Traffic Growth, Search Engine Optimization, Amazon Listing Optimization, Amazon Advertising Console, Copywriting, Content Writing, Product Description, Search Engine Optimization, Shopify, BigCommerce, Wix, Marketing Strategy, Ecommerce, English, Writing, Product Page, Brand Identity & Guidelines, SEO, Keyword Research, Covers & Packaging, Website, Branding Template, Brand Guidelines, Graphic Design, Adobe Photoshop,, Adobe Illustrator, Canva, Branding, Product Listings, Photo Editing, Product Photography, Image Editing,

Relentlessly curious. Exceptional technical acumen. Gifted in building meaningful relationships. Results-driven executive & personal assistant with two decades of experience. Skilled in tackling complex challenges and maintaining efficient processes. Adept at collaborating with individuals at all levels to achieve operational excellence. Skills & Certifications Microsoft Office Master Certification Business Administration Certification Calendar management and prioritization Communications coordination Copywriting, editing, proofreading Website administration Graphic design and presentations Social media support Data entry Research Here are a few testimonials: "Arcadia always finds a way to weave her talents together for a great product. Social media content creation and management, organizing moderation teams, devising unique and helpful forms, and graphic design all converged in her timely work with Yakimamas, which connected a whole community of parents to events, resources, and each other. Her attention to detail was refreshing and her passion was contagious!" - Lea Draven, Program Coordinator I | NCAC SNAP-Ed | Food Equity for Yakima County "I sought out Arcadia's help with organizational changes and her advice proved invaluable. Within a short time she delivered and actionable list of things that I needed to address. Some of those items were things I hadn't even considered. Her work is impressive and it amazes me how she is constantly attentive and on point." - Brian Briskey, Applications Manager "Incredible polymath. Arcadia exemplifies the ideal employee. Not only is she impressively talented, but highly detailed, more so than I've seen in just about everyone. Above and beyond being highly reliable in producing stellar work, Arcadia is one of the quickest learners and problem solvers I've met. She has a natural ability to think on her toes, find unique solutions quickly, and really critically think about a situation or project. Critical thinking is a lost skill which makes her a refreshing and vital asset to any company. And aside from her technical abilities, Arcadia manages to accomplish all of this with the kind of charm and grace that makes working with her an absolute joy." - Elle Doty, Adobe Senior Practice Lead - CJM Solutions Consulting

Hi! My name is Sparklle. I have been a medical and mental health content specialist for twelve years. My work has been featured on major platforms, including Mental Health America (MHA), BetterHelp, and Supportiv. As a writer, I have created thousands of articles and blog posts for organizations of all sizes. I also have extensive experience as an editor, proofreader, and transcriptionist. I am detail-oriented, friendly, and eager to learn. My ability to take and incorporate feedback makes me easy to work with. My services are an ideal fit for those seeking a passionate expert in psychology and medicine with strong fact-checking skills. I put a great deal of research into my work and am always happy to make edits for clients. I'm always willing to write a trial piece for clients to ensure we are a match. I look forward to hearing from you! As of 11/12/2025, I offer discounts for clients who are able to publish my name (as S. Rainne) next to my work.