Hire the best Office Administrators in Pennsylvania

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$55 hourly
Evan K.
- 5.0/5
- (4 jobs)
Hello and thank you for your consideration. I am an exceptional multidisciplinary administrator with several years of professional experience in Operations Management, Helpdesk Management, Customer Success and Support, Project Management, Training and Onboarding, Business Analysis and Project Planning, and Interdepartmental Coordination. From May 2022 to September 2023, I was Helpdesk Manager at Asemio LLC in Tulsa, supporting clients in public health and human services, and non-profit sectors. Originally scoped here on Upwork as a 3-6 month engagement, my contract transitioned to a direct hire position lasting 16 months. At Asemio I was responsible for a wide range of tasks: -Helpdesk Management: support ticket triage, coordination, communication, resolution. -Customer Success: Monthly updates/reviews, development demo, prioritization. -Project Management and Planning: discovery, research, coordination, scheduling. -Tier 1 support: technical assistance, escalations, resolutions. -On-call Salesforce Admin for 17 Clients using Salesforce CRM systems. -Quality Assurance Testing: Database, Case Management, Salesforce CRM development Before I began looking for contract work here on Upwork, I was Customer Success and Operations Manager at Multivista in Western Pennsylvania for five years. Skills and responsibilities at Multivista: -Single point of contact for the territory. -Extensive Client coordination and communication for scheduling. -Data entry and data QC. -Technical support. -Contract deliverable audits and quality assurance. Achievements: -$4 million in contracts fulfilled -2200 site visits scheduled -over 1.5 million photos uploaded to 250 project contracts Additional attributes: -Adaptable, resilient. -Detail oriented, methodical, analytical. -Patient, understanding and empathetic. -Self starter, autonomous, reliable. Are you looking for an enthusiastic, analytical, strategic, problem solver with years of expert experience in a wide range of professional fields? I am excited to offer my array of skills here on Upwork. Please reach out if you are interested in working with me, I look forward to joining your team.

Office Administration
Technical Writing
Virtual Assistance
Scheduling
Project Management
Helpdesk
Customer Service
Technical Support
Management Skills
Software Testing
Software QA
Business Operations
Quality Assurance
$50 hourly
Tricia L.
- 5.0/5
- (7 jobs)
Certified HR and Payroll professional offering virtual administrative support services including but not limited to accounts payable/receivable, benefits administration, consulting, payroll, human resources, implementation, executive support, scheduling and office administration.

Office Administration
Training & Development
Compliance
Strategic Planning
Virtual Assistance
Scheduling
Executive Support
Recruiting
Implementation
Payroll Reconciliation
Benefits
Accounts Receivable
Accounts Payable
Payroll Accounting
HR & Business Services
$35 hourly
Elizabeth R.
- 5.0/5
- (10 jobs)
I am a bookkeeper ready to help service-based providers focus on their passion. I am certified in Xero and QBO. I'm a hard worker who is always willing to learn if I don't know something. I am also willing to help with general administration work such as email management and customer service.

Office Administration
General Office Skills
Canva
Email Etiquette
Intuit QuickBooks
Bookkeeping
Data Entry
Slack
$40 hourly
Sindia C.
- 4.8/5
- (17 jobs)
Sindia Castillo Technical Author Upwork Top Rated Plus Talent USA One of the biggest obstacles small businesses face is documenting their processes and procedures. As a small business owner, you wear several hats. The flip side to being a multi-faceted multitasker is that your daily tasks have become second nature, so you may not see the need to document your daily operations. Reality is, burnout is around the corner and inevitable - especially if you plan to grow your business. In growing you will also need more staff! You should know that not having daily operations mapped out usually results in the following: 1. Frequent operational mistakes and inconsistencies, which increase operational costs. 2. Broken internal communications. 3. You spend more time in your business than actually working on it, which can lead to burnout! Things don’t have to be so complicated. Together, we can optimize your daily tasks while establishing seamless internal communications. If you’re ready to make more time for strategizing to level up your business, let’s connect. Talk soon, Sindia Castillo Technical Author Upwork Top Rated Talent USA

Office Administration
Communication Etiquette
Data Management
Spanish to English Translation
Meeting Agendas
Training & Development
Technical Support
English to Spanish Translation
Customer Service
Scheduling
Administrative Support
Display Ad
File Management
Email Support
Data Entry
$50 hourly
Taryn E.
- 4.8/5
- (12 jobs)
Personal Skills and Attributes: - Ambitious learner, always willing to take on a challenge - Adaptable and flexible - Excellent organizational skills - Strives for efficiency and measurable results - Strong communication and interpersonal skills Administration and HR Skills and Experience - Full circle recruiting and hiring, including onboarding and performance assessments - Compensation recommendations and negotiation - Payroll processing - Handbook and policy development/implementation - Scheduling and appointment setting - Client/customer relations management and correspondence, via phone and email - Social media management, light website design, and content creation - Data collection and entry Project Management Skills and Experience - Research for data extraction and analysis - Data flow tracking and reporting, including goal tracking and progress reporting - Recruiting, hiring, managing, and leading teams - Management of e-mail, documents, calendars, and schedules - Organizing travel, events, and itineraries, and scheduling meetings and appointments - Finance oversight including AR/AP, bookkeeping, and expense reporting - CRM Office application proficiency in: Microsoft Suite, Google Workspace and GSuite, DropBox, Calendly, Monday, Slack, ClickUp, Trello, Zoom, Canva and Procreate, social media platforms, and document management and organizations systems.

Office Administration
Administrative Support
Data Entry
Payroll Accounting
Organizational Development
Social Media Management
Human Resources Consulting
Email Support
Scheduling
Human Resource Management
HR & Business Services
$75 hourly
Jamie F.
- 4.9/5
- (86 jobs)
I see you. Growing like crazy. Business booming. But behind the scenes feels like you’re holding it all together with duct tape and hope. ✅ Manual processes stealing precious hours? ✅ Systems that don’t talk to each other? ✅ Data scattered everywhere, leaving you guessing? I’m Jamie, your new operations partner-in-crime (but completely legal, I promise). 😉 Here's the thing: I don't just plug in fancy tech tools. I create seamless, intuitive ecosystems explicitly tailored to your business. With 15 years of experience optimizing operations, building custom CRMs, automating workflows, and managing strategic projects, I’ve helped dozens of businesses save thousands of hours and millions of headaches. ✨What I Bring to the Table✨ ✅ CRM & Automation Mastery: Zoho, HubSpot, GoHighLevel, Keap—you name it, I've probably optimized it. Think less manual labor and more seamless growth. ✅ Operations & Workflow Optimization: Stop drowning in spreadsheets. Let me streamline your business processes with tailored automations (hello, Zapier, and Zoho Flow!) so you can finally breathe again. ✅ Real-Time KPI Dashboards & Analytics: Get clarity at a glance. I blend data from Finance apps, CRMs, LMSs, and marketing tools into dashboards you'll actually use to grow your business. ✅ Strategic Project Management & Leadership: From Chief of Staff to Operations Director, I've led teams, executed big-picture strategies, and ensured everyone—from Fortune 500 execs to military officers—achieves excellence. ✅ Engaging LMS & Training Solutions: TalentLMS, Thinkific, Absorb LMS—I manage and optimize them, turning employee training from a chore into a competitive advantage. 🤔 Wait, About Those Old Reviews… 🤔 Let’s clear the air: Scroll down far enough, and you'll find a few less-than-stellar reviews from nearly a decade ago. Back then, I was newer to freelancing, figuring out exactly where I excelled. These reviews represent early growing pains and frankly, a mismatch in expectations and skillsets. (Hey, everyone has those, right?) Since then, I've: ✅ Completed 85 successful projects ✅ Logged 5,282 hours ✅ Earned over $100K on Upwork alone ✅ Collected dozens of rave 5-star reviews from delighted clients Today, the work I deliver is worlds apart. (And I've got the success stories, case studies, and video references to prove it—just ask!) 🎯 Recent Results (the good stuff!) 🎯 ✅ Saved 100+ hours annually through customized dashboard automations. ✅ Increased client satisfaction by 20% using real-time analytics dashboards. ✅ Streamlined webinar registrations—saving hours every quarter. ✅ Improved email marketing efficiency significantly, freeing up valuable weekly hours. ✨ High-Profile Client Work ✨ ✔️ Juliet Funt Group: As Chief of Staff, streamlined executive operations serving Fortune 500 leaders and top military officials. Customized Zoho CRM implementation saved hundreds of hours. ✔️ Bouvier Grant Group: Developed automations and analytics dashboards that enhanced customer satisfaction and operational efficiency. ✔️ Seth Kahan, Visionary Leadership: Optimized operational workflows and CRM systems to support strategic consulting services for transformational leaders. ✔️ Ramon Ray, Celebrity CEO: Enhanced efficiency through strategic CRM automation and analytics dashboards, supporting entrepreneurs in building their personal brands. Why Partner With Me? ✔️ Strategic & Tech-Savvy: Equally comfortable advising on business strategy and coding advanced automations. ✔️ Relentless Problem-Solver: Complex challenges? Bring 'em on—I thrive on them. ✔️ Obsessed With Results: Measurable outcomes are my jam, and my clients consistently see tangible improvements. ✔️ Adaptable and Forward-Thinking: Always ahead of the curve, whether it's new tech or shifting market dynamics. ✔️ Certified & Credentialed: Zoho CRM, Keap, HubSpot, Asana, Mailchimp, Zoho Analytics, TalentLMS, and more. 🤓 A Little More Personal 🤓 When I'm not making businesses hum like finely-tuned machines, you'll probably find me: ✔️ Solving intricate jigsaw puzzles 🧩 ✔️ Building elaborate LEGO sets 🧱 ✔️ Nerding out over Sesame Street (yes, really!) 📺 (What can I say? I love bringing order to chaos—both in business and life.) P.S.: Check out my glowing video references and detailed case studies—I promise you'll smile. 😊

Office Administration
General Office Skills
Google Workspace
Keap
Project Management
Zapier
Survey
TalentLMS
Zoho Analytics
Asana
Zoho CRM
Customer Service
Event Planning
Administrative Support
$39 hourly
Amanda H.
- 0.0/5
- (0 jobs)
With over 14 years of experience in business administration, I bring a blend of resilience and motivation. My strength lies in providing seamless entrepreneurial, organizational, and operational support to high-level executives and global teams. Throughout my career, I have demonstrated a natural knack for innovation, interpersonal communications, and maintaining confidentiality, all while thriving under pressure and delivering exceptional results. Handling business operations and team leadership initiatives, I excel within a fast-paced environment. I work closely with senior leadership to anticipate needs and ensure seamless operations. My responsibilities include managing intricate calendars, coordinating meetings, and making travel arrangements. A key aspect of my skill set is my ability to streamline administrative processes and enhance team productivity. By implementing leadership-driven initiatives, I foster a culture of efficiency and collaboration. Whether it is meeting preparation or boosting employee engagement, I always aim to drive actionable outcomes and facilitate effortless communication. My dedication to client satisfaction shines through in my project management approach. From report preparation to customer relationship management updates, I exceed expectations, strengthening client relationships and driving business success. Skills: Corporate Communications, Data Analysis/Management, Editing and Proofreading, Executive Calendar Management, Executive Support, Expense Reports, Hiring and Onboarding, Logistics Management, Project Coordination, Reporting, Social Media Management Software Proficiency: Adobe Creative Suite, Apple iWork, Asana, Basecamp, Concur, Dubsado, Dropbox, Eventbrite, Google Workspace, Mailchimp, Microsoft Office 365, Salesforce, Squarespace, QuickBooks Online, Slack, Zoom I strive to make a positive impact in every role I take on. I'm always looking to grow my personal and professional network. Feel free to connect so we can explore opportunities to collaborate!

Office Administration
Event, Travel & Hospitality Software
Meeting Scheduling
Research & Development
Community Management
Digital Project Management
Business Development
Human Resource Management
Virtual Assistance
Multitasking
Time Management
Corporate Communications
Calendar Management
Organizational Development
Executive Support
$40 hourly
Imani B.
- 0.0/5
- (0 jobs)
SUMMARY Experienced Event Production and Management Professional with proven success in executing large-scale, global events and activations. Expertise in logistics, vendor management, budget oversight, and creating exceptional attendee experiences. Adept at engaging internal and external stakeholders, managing cross-functional teams, and meeting tight deadlines in dynamic, fast-paced environments.

Office Administration
Brand Development
Brand Identity
Marketing
Brand Consulting
Digital Marketing
Executive Support
Full Production
Media & Entertainment
Creative Strategy
Eventbrite
Event Planning
Event Management
$45 hourly
Lanetta L.
- 0.0/5
- (0 jobs)
I'm hard-working, outgoing and driven. Authorized to work in the US for any employer * Clerical experience * Mechanical knowledge * Management * Inventory control * Sales * Customer service * Merchandising * Leadership * Communication skills * Basic math * Organizational skills * Supervising experience * Dealership experience * Law Enforcement * Security * Human Resources * Dealership experience * Account management * Accounts receivable * CRM software * Supervising experience * Upselling * Pricing * Security * Leadership * Sales * Direct sales * Underwriting * Outside sales * Store management * HIPAA * Cold calling * Business development * Teaching * Computer skills * Microsoft Excel * Construction * Customer service * Restaurant experience * Water damage restoration * Fire restoration * Restoration industry experience * Power tools * Hand tools * HVAC * Sales management * Office management * Human resources * Typing

Office Administration
Recruiting
HR & Business Services
QuickBooks Online
Payroll Accounting
Office Management
Nature Photography
Sports & Outdoor Photography
Maintenance Management
$15 hourly
William L.
- 5.0/5
- (37 jobs)
A goal-oriented, multi-tasker who can perform independently and will successfully bring the desired results. I work well independently and with no distractions. Previous experience in data entry/analysis, quality assurance, transcription, customer care/live-chat.

Office Administration
General Transcription
Data Scraping
Customer Support
Data Analysis
Customer Service
Data Entry
PDF Conversion
$45 hourly
Ashley M.
- 0.0/5
- (1 job)
A dynamic and results-oriented Senior Project Manager with extensive experience leading agile‬ ‭ transformations and managing complex technical projects across various industries. Adept at‬ ‭ enhancing delivery speed, streamlining cross-functional collaboration, and ensuring the successful‬ ‭ execution of high-impact initiatives. Proven track record in driving efficiency, optimizing‬ ‭ technological infrastructure, and aligning technical contexts with business goals. Skilled in creating‬ ‭ comprehensive project schedules, managing dependencies, and proactively addressing critical‬ ‭ issues. Known for flexibility, commitment to global project success, and the ability to thrive under‬ ‭ pressure in fast-paced environments.‬ ‭

Office Administration
General Office Skills
Strategic Planning
Contract Negotiation
Vendor Management
Problem Solving
Process Improvement
Scheduling
Atlassian Confluence
Jira
Data Entry
Administrative Support
Data Analysis
Microsoft Office
Project Scheduling
Project Management
$125 hourly
Michelle P.
- 5.0/5
- (229 jobs)
We are a dedicated team of experienced administrative professionals specializing in appointment setting, cold calling, and telemarketing across a wide range of industries, including finance, healthcare, medical, construction, beauty, banking, food services, and more. With a proven track record of success on Upwork and other virtual platforms, our top priority is delivering exceptional results and exceeding client expectations. When you work with us, you're hiring a high-performing team of 3–5 skilled callers, complete with hands-on management and oversight—not just individual freelancers. We are highly adaptable and can work on: Hourly basis Per call/dial Flat-rate project bids Our team is proficient with most CRM systems and dialers, ensuring a smooth integration with your workflow. Please note: We have a minimum of 500 dials per project. This can be achieved by calling 100 leads up to 5 times each, as needed, to meet your campaign goals and maximize conversions. If you’re looking for a professional, reliable, and results-driven calling team, we’re ready to help you grow.

Office Administration
General Transcription
Scheduling
Telemarketing
Phone Support
Call Center Management
Cold Calling
Customer Service
$25 hourly
Jennifer F.
- 5.0/5
- (5 jobs)
I believe it is my responsibility to create a positive first impression. I am a skilled professional administrator that can handle many tasks, including Travel Arrangements, Scheduling, Answering calls, Ordering food for catering, Customer Support, Emails and Invoicing. I have experience working as an Office Administrator/Receptionist, Human Resource, Data/Mail Clerk and Hostess. I have an extensive history with computers, softwares, and learning new thing from productive training. I am a highly proactive and result-driven professional who enjoys being part of a dynamic team.

Office Administration
Personal Administration
macOS
Customer Service
Executive Support
Microsoft Office
Customer Support
Data Entry
Hospitality
eBay Marketing
Administrative Support
Google Workspace
Receptionist Skills
Phone Communication
$35 hourly
Colene B.
- 5.0/5
- (28 jobs)
Hello! I am an Administrative Specialist with extensive experience in documentation and cross-functional project support. Some of my key skills are: • Formatting and design with Style Sets • Report compilation using Microsoft Word, Excel, Adobe Acrobat • PDF fill-in forms • Microsoft Word template creation with document automation • File Conversion: Microsoft Word to/from PDF • Proofreading and quality review • Electronic filing system management • Training scheduling and coordination Please reach out if I can help you with your document needs.

Office Administration
Content Rewriting
Mail Merge
Document Formatting
Technical Editing
Training Data
Process Improvement
Quality Assurance
Template Design
Report Writing
Proofreading
Adobe Acrobat
Microsoft Excel
Microsoft Word
Data Entry
$18 hourly
Tiffani J.
- 5.0/5
- (4 jobs)
I am, and always have been, a great communicator. As a mortgage loan processor, I did not have the highest number of loans closed, but I received the most positive customer feedback. I talked the most borrowers of the fence, and I saved the most unworkable deals - mostly by listening. That - and being a kick-ass teacher! My borrowers, colleagues, and later, my direct reports all walked away from my desk (physical or virtual) with an understanding of exactly what needed to be done and how we were going to succeed. * I’m best at giving slow-clap-evoking motivational speeches via email and persuasive writing * I view life poetically and capture that in my photos * I’m experienced in Microsoft Word, PowerPoint, and Excel; Canva, Zoom, MS Teams * I am analytical and meticulous yet creative, approachable and accessible but able to take charge. I respect deadlines and believe time to be our most valuable resource. When I was 6 years old, I told my teacher I wanted to be a doctor so I could help people. Throughout middle school, I took a seminar that focused on developing the ability to think divergently. At my college graduation, I was 6 months pregnant and have not made it to medical school to this day. But, as a recent grad, I helped young children in classroom settings doing therapeutic staff support. Later, I helped a childcare center director run her business efficiently. As a mortgage processor, I helped a woman, hopeless about how to pay for her wedding, close a difficult loan and get the funds she needed. As a team leader, I helped several people achieve goals they had never hoped to dream of previously. I helped them change their lives. At my core, I simply want to help people. I am willing and able to think outside the box to do it. Let me help you!

Office Administration
Email & Newsletter
Editing & Proofreading
Team Building
Spreadsheet Software
Coaching
Photography
Writing
Crochet
$25 hourly
Emma T.
- 5.0/5
- (2 jobs)
Dynamic event specialist and administrative professional with a proven track record in event management, stakeholder engagement, and operational coordination. My background in overseeing complex event logistics, managing community relations, and executing promotional strategies has honed my ability to deliver impactful events while fostering relationships with key stakeholders. With a strong foundation in both administrative functions and field research, I am adept at multitasking and supporting strategic initiatives. I’m eager to bring my expertise and passion for service to a mission-driven nonprofit, where I can contribute to community engagement, operational excellence, and program success.

Office Administration
Personal Administration
Business Operations
Scientific Research
Administrative Support
Microsoft Office
Online Research
Office 365
Research & Development
Scientific Writing
$26 hourly
Megan S.
- 0.0/5
- (0 jobs)
I am currently an office manager of a veterinary clinic. I have almost 20 years of veterinary experience with almost 8 of those years as a manager. I also do photography on the side.

Office Administration
QuickBooks Online
Microsoft Word
Microsoft Excel
Veterinary Medicine
Purchasing Management
Office Management
Scheduling
Account Management
Invoicing
Computer Basics
$25 hourly
Danielle B.
- 0.0/5
- (0 jobs)
I'm a dedicated and experienced office manager with a proven track record of ensuring seamless operations in healthcare settings and beyond. With expertise in administrative management, patient relations, and compliance oversight, I thrive on creating efficient, patient and client-centered environments that support high-quality care and services. Bringing 5 years of experience to the role, I excel in optimizing workflows, managing staff schedules, and maintaining meticulous records, all while fostering a positive and professional atmosphere. I'm also adept at navigating medical billing systems, implementing electronic health records (EHR), using Microsoft and Google Suites and adhering to strict healthcare regulations to ensure the utmost accuracy and compliance.

Office Administration
Insurance Verification
Preauthorization
Medical Terminology
General Transcription
Data Entry
Virtual Assistance
$45 hourly
Stephanie H.
- 0.0/5
- (0 jobs)
Entry Level Human Resource Administration professional who has a comprehensive understanding of labor laws and benefits administration. Adept at following complex instructions helping to maintain important files and keeping up with required state and federal filings.

Office Administration
Management Skills
Insurance Verification
Customer Service
$65 hourly
Priya C.
- 0.0/5
- (0 jobs)
Hello there, I'm a creative writer and have 10+ experience as an Operations Manager and Administrative Assistant. My strong background in Psychology and eclectic work experience has allowed me the ability to be flexible in different roles and when working with different populations. I'm also a Behavioral Analyst that can assist with new hires and/or profiling and editing projects and as a need base especially when it comes to storytelling. I'm more than happy to discuss what your needs are and how I can help you meet them. Primary Skills include: * Technical Skills: QuickBooks Intuit, Microsoft Office: Word, Excel, Outlook, PowerPoint; Epic, FormFast, Teams; Sierra; BeanStack; and Cataloging. * Purchasing/Inventory; Proofreading/Editing, Customer Service * Languages: Spanish, Hindi and ASL (American Sign Language) * BLS Certified: Adult, Child and Infant. * H.S Diploma * Volunteer: The Northland Public Library for Books-By-Mail Adult Program

Office Administration
Creative Writing
Editing & Proofreading
Writing
$25 hourly
Divine E.
- 0.0/5
- (0 jobs)
🌟 Passionate Virtual Assistant Dedicated to Your Success 🌟 Hello and welcome to my profile! I'm Divine, a dedicated and detail-oriented virtual assistant based in Pittsburgh, PA. I firmly believe that communication and consistency are the cornerstones of success in any business. Whether it's crafting well-written emails, designing visually appealing graphics, or even efficiently managing de-escalation, I pride myself on my ability to maintain professionalism and deliver results. Here's what I bring to the table: 📝 Writing: From emails to reports, I ensure that every word communicates your message effectively. 🔍 Human Resources: I understand the importance of fostering a positive work environment and handling HR tasks with care. 🗃️ Office Administration: With expertise in Office 365, Microsoft Outlook, and Tradeshift, I keep your operations running smoothly. 💼 Accounting Basics: From invoicing to accounts payable, I handle financial tasks with precision and accuracy. 🎨 Graphic Design: Whether it's creating logos or designing presentations, I bring creativity and flair to every project. 🌐 HTML: I have a basic understanding of HTML, which allows me to customize digital content as needed. Ready to take your business to the next level? Let's connect and discuss how I can help you achieve your goals!

Office Administration
Gusto
AppFolio
PowerPoint Presentation
HTML
Canvas
Graphic Design
Invoicing
Accounts Payable
Accounting Basics
Tradeshift
Microsoft Outlook
Office 365
Human Resources
Writing
$19 hourly
Camryn H.
- 3.3/5
- (1 job)
I'm an experienced executive assistant for C-level associates. Whether you need data entry, schedule planning, or anything in between, I can help. -Expert in Microsoft suite including Word and Excel. -Quickbooks and Paylocity experience -Professionally certified in Project management Regular communication is important to me, so let’s keep in touch.

Office Administration
Expert
Microsoft 365 Copilot
Computer Operating System
Executive Search
Data Entry
$30 hourly
Eiton B.
- 0.0/5
- (0 jobs)
I specialize in healthcare AR with a focus on accurate, timely claim resolution, denial management, and payer follow-up. With strong attention to detail and deep knowledge of billing guidelines across Medicare, Medicaid, and commercial insurers, I help providers get paid faster and reduce aging balances. I'm passionate about streamlining revenue cycles and thrive in fast-paced environments that demand persistence, efficiency, and accuracy. Whether you're looking for help managing aging reports, correcting claim issues, or navigating complex payer policies, I've got you covered.

Office Administration
Data Entry
HIPAA
Patient Care
Accuracy Verification
Insurance Verification
Insurance Claim Submission
Accounts Receivable
Revenue Cycle Management
Medical Billing
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