Hire the Best Virtual Assistants in Dallas, TX

Running a service business (roofing, beauty salon, restaurant, or similar) means messy books, payroll stress, overflowing inboxes, and disorganized operations eat into your time and profits. As a specialized Bookkeeping & Operations Virtual Assistant / Office Manager with 7+ years of experience, I handle the back-office details so you can focus on growth and clients. How I Support Small Businesses Like Yours: Bookkeeping & Finance: Bank/credit card reconciliations, transaction categorization & cleanup, monthly reports, invoice creation, running payroll, and drafting bills in Ramp for approval and payment. Accounts Payable/Receivable: Processing AP/AR efficiently and accurately. Inbox & Communication Management: Taming multiple email accounts with prioritization, responses, and follow-up systems. CRM & Operations: Proficient in JobNimbus for leads, jobs, client tracking, and daily office coordination. Systems Building: Writing clear SOPs to standardize processes, reduce errors, and make operations smoother and scalable. Reporting & Organization: Creating and maintaining dashboards in Excel and Google Sheets for better visibility. I’ve worked directly with small businesses in roofing/contracting, beauty (hair & nails), restaurants, and other service industries—delivering clean financials, reliable payroll, organized documentation, and streamlined workflows that save time and reduce headaches. I’m proactive, detail-oriented, and focused on building systems that last. Whether you need ongoing support or a one-time cleanup and SOP setup, I’m here to make your day-to-day operations run smoothly.

I'm a highly motivated, detail-oriented, and enthusiastic person. I'm incredibly organized, self-starting, and super comfortable behind a computer. Additionally, I have a great demeanor on the telephone and through electronic correspondence. I have many years of experience working with C-suite executives, professional athletes, CEOs of startups, physicians, hospital executives, attorneys, and everyone in between. I have a habit of becoming an integral part of the team.

With 6 years as a certified hospital unit clerk and an active HIPAA certification, I bring a level of healthcare administrative experience that most virtual assistants simply do not have. I understand how medical offices operate, how sensitive patient information must be handled, and how critical it is to keep scheduling, records, and communication running without errors. I'm Jessica, a HIPAA Certified Healthcare Virtual Assistant with a 5-star rating on Upwork. I specialize in supporting medical practices, home care agencies, telehealth companies, and health and wellness businesses with the backend operations that keep their practice running smoothly. Here's what I can take off your plate: • Patient scheduling and appointment coordination • Medical records organization and documentation support • HIPAA compliant inbox and email management • Insurance verification and prior authorization support • Referral coordination and patient follow up • Electronic health record data entry and maintenance • Google Drive file organization and document management • Administrative support and task coordination Tools I work with daily: Google Workspace · Microsoft Office · Trello · ClickUp · Canva · ChatGPT & Gemini AI I understand that in healthcare settings accuracy is not optional and confidentiality is everything. My clients hear back from me within 2 hours during U.S. business hours and I do not just complete tasks, I build systems that stay organized long after the work is done. If you need a dependable, HIPAA certified VA who understands the healthcare world from the inside, send me a message. Let's talk about what you need.

Hi! I’m Andrea, and I have several years of hands-on experience with e-commerce, online marketplaces, and product listings. I’ve worked with eBay, Shopify, Amazon, TikTok Shop, Facebook Marketplace, Poshmark, Depop, and doing everything from researching products and creating listings to managing inventory and keeping online stores organized. A lot of my experience comes from actually working with inventory myself, so I’m very comfortable being given photos or limited information and figuring out the rest. I can research an item, identify the brand/model or part number, find comparable listings and sold prices, and turn that information into a complete listing with a strong title, description, item specifics, and pricing research. Some of the things I can help with include: • Product research & identification • eBay and marketplace listings • Shopify product uploads • TikTok Shop listings • SEO-friendly titles & descriptions • Pricing & sold-comparable research • Item specifics and product details • Cross-listing • Inventory organization & management • Updating existing listings • Customer service & buyer communication • Product photography I’ve worked with all kinds of inventory, including clothing, shoes, accessories, electronics, collectibles, tools, automotive and motorcycle parts, and random secondhand items, so I’m definitely not afraid of products that take a little extra digging to identify or research. I also understand how important accuracy is when someone else is trusting you with their business. I’m organized, detail-oriented, comfortable learning new systems, and I don’t mind doing the repetitive research and listing work that takes up so much time. Whether you need someone to help with a handful of listings or ongoing support managing your e-commerce inventory, I’d love to help make the process easier and take some of that work off your plate!