Hire the Best Executive Assistants in Austin, TX

Take your operations to the next level - it CAN be easier! Behind every growing business is an Alfred. Businesses reach a point where scaling isn't possible without organizational structure for the next phase. That's where I come in. You might know exactly what you want, or you might have a general sense of unease. Many business owners know there are things they can do better, but they aren't sure where to start and don't have the time to figure it out. I've spent years honing a carefully curated (but extensive) skill set with invaluable insights into different industries, processes, tools, and departments. I've worked on hundreds of projects, which has allowed me to analyze businesses and develop custom solutions. I've also worked hard to become comfortable with as much technology as possible. I'm certified in GoHighLevel, Hubspot, Asana, Notion, Make, QuickBooks, Trainual, and Gorgias. I'm expert-level in ClickUp, Trello, Monday, ProcessStreet, Jira, Confluence, Hubstaff, Harvest, Front, and many more. Some of my specialty areas include: - Day-to-day direct executive support, project management, or operations management - Acting as team communication leader and project manager, ensuring efficient information sharing - Process development - Analyzing, streamlining, and automating workflows - Tool recommendations, data migration, setup, and training - Financials (QuickBooks, data transfers, budgets, action plans). I am a certified QuickBooks ProAdvisor! I am certified to help you optimize your usage of QuickBooks. - I specialize in choosing, setting up, and executing project management software. I am well-versed in all major options. I am an Asana Together Certified Pro and Notion Certified. - Developing, launching, and leading initiatives regarding efficiency, organization, team building, marketing, hiring, and more. - Resource management, including HR, payroll, and employee engagement - Long-term goal planning and breaking down those goals into achievable projects with specific steps and due dates - Putting out fires, reducing bottlenecks, and keeping things from falling through the cracks Certified in: GoHighLevel, HubSpot, Asana, Notion, Gorgias, Make, Trainual, and QuickBooks Experienced in: Airtable Calendly Canva Clickup Clockify Confluence Dubsado Etsy GoHighLevel Google Data Studio Google Products Harvest Hector Hexnode Hive Hootsuite Hubspot Hubstaff Insightly Loomly Monday Office/Microsoft Products Paymo Post Affiliate Pro Processstreet Reclaim Shopify Sortly Sunsama Todoist Trello Various form tools (Google Forms, TidyForm, Notion Forms, etc.) Various email marketing tools (Mailchimp, Infusionsoft, Constant Contact, Keap, etc.) WordPress Wrike Zendesk Zoho And even more industry-specific software (NutriAdmin, ServiceNow, ConnectWise, etc.)

Are you looking for someone dependable who can step in, figure out what needs to be done, and take work off your plate without needing constant direction? I’m a Virtual Administrative Assistant with nearly 10 years of experience in legal support, case management, investor relations, venture capital funds, marketing, and business operations. I’m used to working in fast-paced environments, managing competing priorities, and making sure nothing falls through the cracks. My experience includes: • Calendar, inbox, deadline, and project management • Client, investor, vendor, and team communication • Investor updates, fund documents, pitch decks, and due-diligence support • Marketing materials, email campaigns, content, and social media • Research, data entry, document preparation, and proofreading • Client onboarding, billing, follow-ups, and customer service • Creating workflows, templates, checklists, and office procedures • Training and supervising a team of up to eight employees I’m proactive, organized, and comfortable working independently. If I don’t know the answer, I’ll research it, contact the right person, and follow up until I have a clear next step. I’m proficient in Microsoft Office, Google Workspace, Adobe Acrobat, Adobe Sign, Filevine, VineSign, RingCentral, and other project-management and communication platforms. I also learn new systems quickly and use AI tools responsibly to improve efficiency. Whether you need ongoing administrative support or help with a specific project, I’d love to learn more about your business and how I can help.

Executive Business Partner with 10+ years supporting C-level leaders across startups and international teams. Expert in optimizing operations, managing complex calendars and travel, and executing high-impact events. Known for anticipating needs, improving workflows, and driving business growth through strategic support and digital expertise. 

Hi! My name is Stacey! I serve as both an Executive Assistant and Event Coordinator, seamlessly integrating executive support functions with the meticulous orchestration of internal events. Are you a fast-paced startup, a tech company, or a small business owner looking for an executive assistant who can keep up with your dynamic environment? Look no further! With extensive experience supporting executives in high-growth settings and diverse industries, I ensure your operations run smoothly and efficiently, allowing you to focus on innovation and growth. What I Bring to the Table: • Executive Support Expertise: Mastery in managing calendars, scheduling meetings, handling communications, and overseeing travel arrangements, ensuring your day-to-day tasks are handled with precision. • Project Management Pro: Skilled in coordinating complex projects, tracking progress, and ensuring deadlines are met, so you can achieve your strategic goals. • Event Coordination : Experienced in planning and executing a variety of internal events, including team-building activities, workshops, training sessions, and corporate retreats, fostering engagement and teamwork. • Tech-Savvy Solutions: Proficient with the latest productivity tools and software, ensuring seamless integration and utilization of technology to enhance efficiency. Why I’m Your Perfect Fit: • Startups and Tech Focus: Deep understanding of the unique challenges and fast-paced nature of startups and tech companies, with a proven ability to adapt and thrive in dynamic environments. • Cross-Functional Collaboration: Effective communication and collaboration with various departments and stakeholders, ensuring alignment and seamless execution of projects. • Proactive Problem-Solver: Anticipating needs and resolving issues before they become problems, keeping everything running smoothly. Achievements to Highlight: • Streamlined executive operations for a rapidly growing tech startup, reducing administrative overhead by 25%. • Coordinated a company-wide project that led to a successful product launch, meeting all critical deadlines. • Implemented an organizational system that improved team efficiency and communication, contributing to a 15% increase in productivity. Let’s Propel Your Success Together! With my expertise in executive support and a deep understanding of the startup and tech landscapes, I’m here to help you achieve your goals. Let’s connect and see how I can contribute to your success!

I help founders, consultants, and growing teams build reliable support systems through executive support, client support, and day-to-day operations coordination. As the founder of Virtual Momentum, I serve as the primary point of contact and account lead for each engagement, helping clients identify the support they need and aligning the right team member or combination of support to deliver it. This gives clients a more flexible and scalable solution than hiring one overloaded assistant. Our work commonly includes executive assistance, inbox and calendar management, client communication, project coordination, CRM updates, SOP documentation, scheduling, research, reporting, and operational follow-through. Clients come to me when they need dependable support, clear communication, and a structure that can grow with the business. I stay closely involved in oversight, continuity, and quality, while making sure the right support is in place behind the scenes.

Business Savvy - Customer Oriented - Adaptable - Eager to Learn - 7+ Yrs Work Experience My multidisciplinary skillset makes me a great fit for businesses who need a team member to wear multiple hats. Need a customer service agent who can also manage your social media? No problem. Need an EMR software admin who can also warmly schedule client appointments? And then send out your weekly newsletter? Look no further. I'm based in Austin, TX and maintain normal business working hours.