Hire the Best Executive Assistants in Austin, TX

I help founders, consultants, and growing teams build reliable support systems through executive support, client support, and day-to-day operations coordination. As the founder of Virtual Momentum, I serve as the primary point of contact and account lead for each engagement, helping clients identify the support they need and aligning the right team member or combination of support to deliver it. This gives clients a more flexible and scalable solution than hiring one overloaded assistant. Our work commonly includes executive assistance, inbox and calendar management, client communication, project coordination, CRM updates, SOP documentation, scheduling, research, reporting, and operational follow-through. Clients come to me when they need dependable support, clear communication, and a structure that can grow with the business. I stay closely involved in oversight, continuity, and quality, while making sure the right support is in place behind the scenes.

Behind every creative person, every small and growing business, is an Alfred. There comes a point in the development of every business where if an organizational overhaul doesn't take place, scaling isn't possible. That's where I come in. You might know exactly what you want, or you might have a general sense of unease. Many business owners know there are things that can be done better, but they aren't sure where to start and don't have the time to figure it out. I've spent years honing a carefully curated (but extensive) list of skills by working with small business teams and as a freelancer. These various experiences have given me invaluable insights into different industries, processes, tools and departments. I've had my hands in dozens of different projects and this has allowed me to analyze businesses and develop custom solutions. I've also worked really hard to become acclimated to as much technology as possible. I'm certified in Asana, Notion, Make.com, Quickbooks, Trainual and Gorgias. I'm expert-level in Clickup, Trello, Monday, Processstreet, Jira, Confluence, Hubspot, Hubstaff, Harvest, Front, and many more. Some of my specialty areas include: - Day to day direct executive support, project management or operations management - Acting as team communication leader and project manager ensuring efficient information sharing - Process development - Analyzing, streamlining and automating workflows - Tool recommendations, data migration, set up and training - Financials (Quickbooks, data transfers, budgets, action plans) I am a certified Quickbooks Pro Advisor! I am certified to help you optimize your usage of Quickbooks. - I specialize in choosing, setting up and executing project management software. I am well versed in all major options. I am also an Asana Together Certified Pro and Notion Certified. - Developing, launching and leading initiatives regarding efficiency, organization, team building, marketing, hiring, and more. - Resource management including HR, payroll and employee engagement - Long term goal planning, and breaking down those goals into achievable projects with specific steps and due dates - Putting out fires, reducing bottlenecks, and keeping things from falling through the cracks Certified in: Asana, Notion, Gorgias, Make.com, Trainual and Quickbooks Experienced in: Airtable Calendly Canva Clickup Clockify Confluence Dubsado Etsy Google Data Studio Google Products Harvest Hector Hexnode Highlevel Hive Hootsuite Hubspot Hubstaff Insightly Loomly Monday.com Office/Microsoft Products Paymo Post Affiliate Pro Processstreet Reclaim Shopify Sortly Sunsama Todoist Trello Various form tools (google forms, tidyform, notionforms, etc.) Verious email marketing tools (Mailchimp, infusionsoft, constant contact, keap, etc.) WordPress Wrike Zendesk Zoho And even more industry specific software (NutriAdmin, ServiceNow, ConnectWise, etc.)

Hi, I’m Lyzz. I’m a Senior Paralegal, Operations Leader, and Investor Relations strategist with over 7 years of experience operating at the intersection of law, business, and growth. Currently, I manage over 100+ active litigation cases, support multiple attorneys, oversee team workflows, assist with accounting and HR functions, and help drive operational structure inside a high-volume law firm. My work spans case strategy, deadline management, discovery coordination, lien negotiations, deposition prep, and ensuring nothing falls through the cracks in fast-moving litigation environments. In addition to legal operations, I lead Investor Relations and client strategy initiatives, helping build executive networks, coordinate high-level events, and manage outreach systems that drive meaningful connections and capital conversations. As the Founder of The Virtual Warrior, I also support founders and executives with operational structure, systems development, and process optimization and helping businesses move from reactive chaos to intentional execution. My expertise includes: Legal Operations & Case Management Managing complex dockets, coordinating discovery, tracking SOL deadlines, preparing motions, organizing evidence, and ensuring cases move forward strategically and efficiently. Operational Leadership Building SOPs, implementing tracking systems, improving accountability, and creating structure within growing teams. Investor & Executive Relations Coordinating high-level events, managing outreach campaigns, supporting capital conversations, and strengthening stakeholder relationships. Systems & Process Optimization Designing workflows, dashboards, and reporting systems that increase visibility, productivity, and team alignment. I thrive in high-pressure environments where organization, discretion, and strategic thinking matter. I’m proactive, direct, and deeply committed to excellence not just checking boxes, but elevating the standard of how things operate. If you’re looking for someone who can bring structure, clarity, and execution to complex environments then let's connect!

Hi there! I’m a Program Manager and Asana specialist with deep experience helping teams bring clarity, structure, and momentum to their work. I currently work full time as a Program Manager and Asana Admin at a tech company, where I manage Asana daily, have completed all official Asana trainings, and design scalable workflows that teams actually use. I specialize in setting up clean, simple Asana systems for small teams, founders, and professional services businesses that need visibility and ownership without unnecessary complexity. My background spans Marketing, Tech, and Agency environments, including business operations at GitHub, supporting executive leaders at Amazon, leading Talent and Culture at a fintech startup, managing marketing agency projects, and producing large-scale events at FICO. Across all of these roles, my focus has been the same: turning messy, fast-moving work into clear, manageable systems. I’m known as a practical problem solver who enjoys tackling both big-picture challenges and the day-to-day details that make teams successful. If you’re looking for someone who understands how work really gets done and can build systems that support execution, I’d love to help.

Scaling companies don’t struggle because of a lack of ideas. They struggle when priorities become fragmented, operations start to strain, and execution loses consistency. That’s where I come in. I partner with CEOs and senior leaders as a Fractional Chief of Staff and Operations Leader, helping bring structure to how the business runs — from strategic priorities through to execution. My role sits at the intersection of strategy, operations, and leadership alignment. I help leaders clarify what matters most, build the systems to support it, and ensure progress happens without everything relying on the CEO. I’ve spent over a decade working closely with executives and cross-functional teams, supporting organizations where product, operations, and go-to-market must stay aligned as the company grows. I’m known for bringing calm, structured thinking to complex environments and turning ambiguity into clear, actionable direction. 🤝 How I Typically Support Clients: • Clarifying strategic priorities and translating them into execution plans • Designing and refining operating cadence (leadership meetings, planning rhythms) • Building lightweight operational systems that scale with the business • Supporting executive decision-making and preparation • Creating alignment across teams • Establishing accountability structures to ensure follow-through 👩‍💻 How I Work: I operate in a structured fractional model, partnering with a limited number of leaders at a time to ensure depth, discretion, and meaningful impact. Engagements are built around scheduled executive sessions and defined operating rhythms, rather than day-to-day reactive support or desk coverage. This allows me to provide senior-level strategic and operational leverage while maintaining focused, high-quality work. 🎁 Most engagements are structured as monthly retainers and include: • 1–2 executive working sessions per week • Strategic and operational planning support • Leadership cadence and alignment work • Structured async communication • 24–48 hour response window (non-urgent) 💁‍♀️ My work is most valuable for: • Growth-stage companies navigating operational complexity • CEOs who need stronger structure without adding full-time overhead • Organizations where cross-functional alignment is critical • Leaders who value thoughtful, strategic partnership over reactive support If you’re looking for a calm, structured partner who can help bring clarity to your priorities and build the operational foundation to support growth, I’d be happy to connect.

Hi! My name is Stacey! I serve as both an Executive Assistant and Event Coordinator, seamlessly integrating executive support functions with the meticulous orchestration of internal events. Are you a fast-paced startup, a tech company, or a small business owner looking for an executive assistant who can keep up with your dynamic environment? Look no further! With extensive experience supporting executives in high-growth settings and diverse industries, I ensure your operations run smoothly and efficiently, allowing you to focus on innovation and growth. What I Bring to the Table: • Executive Support Expertise: Mastery in managing calendars, scheduling meetings, handling communications, and overseeing travel arrangements, ensuring your day-to-day tasks are handled with precision. • Project Management Pro: Skilled in coordinating complex projects, tracking progress, and ensuring deadlines are met, so you can achieve your strategic goals. • Event Coordination : Experienced in planning and executing a variety of internal events, including team-building activities, workshops, training sessions, and corporate retreats, fostering engagement and teamwork. • Tech-Savvy Solutions: Proficient with the latest productivity tools and software, ensuring seamless integration and utilization of technology to enhance efficiency. Why I’m Your Perfect Fit: • Startups and Tech Focus: Deep understanding of the unique challenges and fast-paced nature of startups and tech companies, with a proven ability to adapt and thrive in dynamic environments. • Cross-Functional Collaboration: Effective communication and collaboration with various departments and stakeholders, ensuring alignment and seamless execution of projects. • Proactive Problem-Solver: Anticipating needs and resolving issues before they become problems, keeping everything running smoothly. Achievements to Highlight: • Streamlined executive operations for a rapidly growing tech startup, reducing administrative overhead by 25%. • Coordinated a company-wide project that led to a successful product launch, meeting all critical deadlines. • Implemented an organizational system that improved team efficiency and communication, contributing to a 15% increase in productivity. Let’s Propel Your Success Together! With my expertise in executive support and a deep understanding of the startup and tech landscapes, I’m here to help you achieve your goals. Let’s connect and see how I can contribute to your success!