Hire the Best Smartsheet Specialists

Clients rate our Smartsheet Specialists
Rating is 4.8 out of 5.
4.8/5
Based on 284 client reviews
Sheridan H.

Simi Valley, California

$50/hr
5.0
2 jobs

I help teams stop chasing spreadsheets and start getting real-time visibility into their projects. I build Smartsheet solutions that save time, reduce errors, and make work feel a lot less manual. Here’s what I do: • Dashboards & Reports: Easy-to-read visuals that show the metrics that matter. • Automated Workflows: Set up approvals, alerts, and document generation so your team spends less time on repetitive tasks. • Data Integrations: Connect Smartsheet with tools like Outlook or Salesforce so information stays accurate and up to date. • Governance & Training: I make sure your team knows how to use the system long after launch. Some recent wins: • Built a company-wide KPI dashboard combining Smartsheet and client data—cut weekly reporting time by 60%. • Automated a multi-level approval process for a 20-person department—turnaround went from three days to same-day. • Designed a project-tracking hub for a healthcare team—on-time task completion improved by 35%. Why I think clients like working with me: • 4+ years as a certified Smartsheet System Admin and Core Product Specialist • I communicate clearly, respond quickly, and work collaboratively • I focus on results—efficiency, accuracy, and adoption If your current process feels messy or slow, I can show you how to simplify it with Smartsheet so your team can spend time on the work that actually matters.

  • Smartsheet
  • Science & Medicine
  • Microsoft Office
  • Healthcare
Sudhir J.

Jaipur, India

$40/hr
5.0
142 jobs

✅ Expert Vetted & Top Rated Plus Freelancer ✅ 100% Job Success Score ✅ Smartsheet Aligned Sales Professional Certified ✅ Smartsheet Aligned Solution Consultant & Professional Certified ✅ Smartsheet Integration Specialist ✅ Helped 100+ companies in the implementation of Smartsheet. 13+ years of experience working as a Project Manager, Agile Scrum Master, Smartsheet Consultant, and API services Architect. I have strong experience in Software Architecture Design. My skill sets include: 🌟 Smartsheet Core, Advance, Add-ons: ✔ Smartsheet AI Solutions ✔ Core App Solutions ✔ Control Center ✔ Resource Management ✔ Dynamic View ✔ Pivot App ✔ Data Shuttle ✔ Data Mesh ✔ Data Table ✔ Calendar App ✔ WorkApps ✔ Brandfolder ✔ Bridge ✔ Zapier Integration ✔ Salesforce Connector ✔ JIRA Connector ✔ Microsoft Dynamics 365 Connector 🌟 Smartsheet Custom API Integrations ✔ Integration with Google Sheets ✔ Integration with Salesforce ✔ Integration with Custom DB like PostgreSQL, MySQL, MSSQL ✔ Integration with JIRA 🌟 Project Management: ✔ Agile Scrum Master ✔ Sprint Specialist ✔ Remote team handling ✔ Smartsheet Reporting ✔ Smartsheet Project Plan ✔ Smartsheet Project Status Dashboards updating automatically. ✔ Smartsheet advanced apps like Control Center, Resource Management I believe in long-term relationships with clients and always prefer repetitive work. Contact me with your requirements. Tags: smartsheet, smartsheet expert, smartsheet professional,smartsheet solution, control center, Brandfolder, resource management, smartsheet advance, dynamic view, brandfolder, zapier, smartsheet certified, dynamic view, data table, data mesh, project management, smartsheet integration, smartsheet api, multi-tier, project management, integration Thanks, Sudhir Jain

  • Smartsheet
  • Scrum
  • Jira
  • Project Management
  • Data Analysis
  • Zapier
  • Dashboard
  • Project Workflows
  • Agile Software Development
  • Automated Workflow
  • System Administration
  • Scheduling
Adam B.

Wellington, New Zealand

$60/hr
4.5
132 jobs

✅ 100+ Successful Smartsheet Implementations for Clients ✅ Top Rated Plus Smartsheet Consultant ✅ 100% Job Success Score ✅ Smartsheet Core and Project Management Certifications ✅ Leader in Smartsheet PMO solutions for Property, Construction, Design & Engineering I help businesses, project managers, and operations teams turn disorganized workflows into streamlined, automated Smartsheet PMO systems. With over 100 successful implementations, I bridge the gap between complex Smartsheet capabilities and practical, user-friendly solutions your team will actually adopt. My background combines deep Smartsheet technical expertise (including Premium Apps and 3rd-party add-ons) with real-world experience in project management and construction operations. Whether you need a simple scheduling system or an enterprise portfolio dashboard, I manage the full lifecycle—from initial requirements gathering and scope definition through to build, team training, and ongoing administration. Ready to optimize your project management workflows? Click the button on the right to start a conversation or request a consultation. SMARTSHEET EXPERTISE: ✅ User friendly workspaces, sheets and reporting ✅ Actionable dashboards ✅ Workflow automations to minimize manual work ✅ Smartsheet premium product experience: Control Center, WorkApps, Dynamic View, Data Shuttle & Calendar App ✅ Smartsheet integration expert ✅ Expertise in 3rd party add-ons for automated project creation, dropdown updating and cell linking. ✅ Complex cell and column formulas ✅ Cell linking & cross sheet formulas SOFT SKILLS: ✅ Consultation, requirement gathering and scope definition ✅ Solution architecture and workflow mapping ✅ Guidance documentation and user training ✅ Post implementation support, administration and trouble shooting AREAS OF EXPERTISE: ✅ Smartsheet PMO and project management solutions across industries ✅ Smartsheet solutions for property, construction, design & engineering ✅ Multi-project Smartsheet solutions with project, portfolio and company level reporting and dashboards. ✅ Gantt, Timeline and Calendar based scheduling solutions. ✅ Solutions for estimating, budgeting, cost forecasting & cost tracking ✅ Solutions to manage contract documentation including RFIs, submittals and change orders. ✅ Site management solutions including site report, diaries, HSE reporting and defect lists. ✅ Risk management and RAID solutions. ✅ Bespoke custom Smartsheet solutions. ✅ Smartsheet support and adminstration services.

  • Smartsheet
  • Milestones
  • Project Plans
  • Digital Transformation
  • Budget Management
  • Automation
  • Zapier
  • Automated Workflow
  • Project Management
  • Process Improvement
  • Project Scheduling
  • Project Workflows
  • Project Risk Management
  • Dashboard
  • Data Visualization
  • Technical Project Management
Luke P.

Redmond, Washington

$156/hr
4.8
96 jobs

𝘿𝙞𝙨𝙘𝙤𝙪𝙣𝙩𝙚𝙙 𝙧𝙖𝙩𝙚𝙨 𝙖𝙫𝙖𝙞𝙡𝙖𝙗𝙡𝙚. 𝘾𝙡𝙞𝙘𝙠 ❜𝙄𝙣𝙫𝙞𝙩𝙚❜ 𝙩𝙤 𝙜𝙚𝙩 𝙞𝙣 𝙩𝙤𝙪𝙘𝙝. I work with: • Enterprise Companies (Multiple Fortune 500 Clients) • Mid-Sized Companies deploying software, optimizing operations • Growing SMBs and Startups • Consultancies in need of SMEs and experienced generalists to solve sticky problems How I can help you: ✔ Document and optimize your existing processes and workflows (including diagramming your work) ✔ Analyzing your business needs against what your software actually offers to find you the best solution for price (I saved one client $4000+/year by helping them choose an option that worked with their existing setup) ✔ Solution building: I plan, implement, and test solutions, leave you detailed notes, and arrange consultations with your staff at every step. ✔ Troubleshooting: I can analyze a broken system and implement changes to make it work ✔ Software recommendations: I see through software sales jargon and forecast what the software will actually do ✔ Training your staff on how to use new apps, tools, or configuration (in person, as ongoing support, and with leave-behind materials) My related qualifications: • More than a decade of experience on Upwork solving complex problems, accumulating experience that many software specialists never get access to. • In the role of Client Services Director, I used Podio/Globiflow to automate out up to 250 hours/month of administrative work in Podio for my production team. • Configured Podio to automatically report important data via reports/notifications • Worked as a Customer Success Manager for Smartsheet where I practiced creating solutions and training end users. • At Smartsheet, I used another third-party automation tool (Azuqua) to create a solution which won an internal solution-building competition. I was recognized as a subject matter expert on Azuqua within Smartsheet for my work. • Worked with clients to create and automate CRM systems, integrating with services like CallRail, automation platform Zapier, and dashboard provider Plecto. • Worked with clients to create a single-source project management solution that drive multiple production activities across as many as nine different departments, worth as much as $17 Million in revenue. I'm well versed in many productivity apps, and I rapidly adapt to most tools that I haven't worked with yet. • Advise on integrations including selection-- helped one client understand an integration choice that saved his company $4,035 per year. I'm well versed in many productivity apps, and I rapidly adapt to most tools that I haven't worked with yet. However, here are a few I do have exposure with: -Quickbooks Online Accounting -Podio App Development (and Globiflow) -Smartsheet Project Collaboration -Upkeep Work Order Management -Airtable Work Collaboration -Monday Work Collaboration -Clarizen Project Management -Pipedrive CRM -Agile CRM -amoCRM -Quotient Quote Management -Front App Messaging -Twilio Cloud Communications Platform -CallRail Call Tracking -Acuity Scheduling -Cozycal Scheduling -Cognito Forms -Clickfunnels Conversion Funnel Manager -Unbounce Landing Page Designer -Mailchimp Email Marketing Platform -Aweber Email Marketing Platform -Plecto Dashboard Reporting -Zapier Integrator/Automation -Make Automator/Integrator -IFTTT Integrator/Automation -G Suite (Gmail, Google Sheets, Google Drive, Google Docs, etc.) -Open AI ChatGPT (AI/LLM) -Anthropic Claude (AI/LLM) -Google Gemini (AI/LLM) Happy to answer your questions / concerns!

  • Smartsheet
  • Trello
  • Marketing Automation
  • Podio
  • Zapier
  • Intuit QuickBooks
  • Airtable
  • Customer Relationship Management
  • Process Improvement
  • Make.com
  • Automated Workflow
  • Process Flow Diagram
  • Project Management
  • Project Workflows
  • API
  • Project Management Software
  • Software Integration
  • ERP Software
James B.

Porter, Texas

$90/hr
5.0
7 jobs

Project Controls and Operations Consultant with 25+ years of experience supporting construction, energy, infrastructure, manufacturing, and industrial projects. Specialized in: Primavera P6 & Microsoft Project Scheduling Project Controls & Earned Value Management Smartsheet, SharePoint & Power BI Systems PMO & Workflow Development Forecasting, Reporting & Dashboard Automation Construction Operations & Execution Support Experienced in supporting projects throughout the full lifecycle, including planning, scheduling, forecasting, reporting, resource management, and operational process improvement. I help organizations improve project visibility, communication, forecasting, and execution by developing practical, scalable management systems and reporting workflows that support real-world operations — not just software administration. My background includes large-scale utility, power generation, infrastructure, telecom, manufacturing, and industrial construction projects, with extensive experience collaborating directly with project managers, field teams, engineers, contractors, and executives.

  • Smartsheet
  • Management Consulting
  • Program Management
  • Contract Management
  • Project Management
  • Microsoft SharePoint Administration
  • Microsoft SharePoint Development
  • Data Analysis Consultation
  • Microsoft Power BI Data Visualization
  • Analytical Presentation
  • Primavera P6
Ranjithkumar G.

Coimbatore, India

$25/hr
5.0
28 jobs

Are you spending too much time on manual spreadsheets, repetitive tasks, and reporting? I help businesses automate workflows, build intelligent spreadsheet solutions, and create interactive dashboards that save time, reduce errors, and improve decision-making. With hands-on experience delivering successful projects for clients worldwide, I specialize in transforming complex business processes into simple, efficient, and scalable automation solutions using Microsoft Excel, Google Sheets, Google Apps Script, Smartsheet, Power Query, and Power BI. Whether you need a custom tracking system, automated reports, dynamic dashboards, or workflow automation, I focus on delivering solutions that are reliable, easy to maintain, and tailored to your business. 𝗦𝗲𝗿𝘃𝗶𝗰𝗲𝘀 𝗜 𝗢𝗳𝗳𝗲𝗿 ✔ Microsoft Excel Automation ✔ Google Sheets Automation ✔ Google Apps Script Development ✔ Smartsheet Solutions & Dashboards ✔ Interactive Dashboards & KPI Reporting ✔ Workflow & Spreadsheet Automation ✔ Data Cleaning, Transformation & Validation ✔ Excel Formulas & Advanced Functions ✔ VBA Macros ✔ Power Query Automation ✔ API Integration ✔ Google Forms Automation ✔ Financial & Business Reporting ✔ Custom Tracking Systems ✔ Data Analysis & Visualization 𝗥𝗲𝗰𝗲𝗻𝘁 𝗣𝗿𝗼𝗷𝗲𝗰𝘁𝘀 • Automated Motorcycle Parts Database • Smartsheet Construction Timeline Management Solution • Google Forms → Automated PDF Report & Email Delivery • Client, Session & Payment Tracking System • Financial Dashboard (P&L & Balance Sheet) • School Data Dashboards & Reporting • Large-Scale Data Cleanup & Excel Structuring • Google Sheets Business Automation • Excel Dashboard Automation • Business Reporting & Data Transformation 𝗪𝗵𝘆 𝗖𝗹𝗶𝗲𝗻𝘁𝘀 𝗖𝗵𝗼𝗼𝘀𝗲 𝗠𝗲 ✔ 100% Job Success ✔ Top Rated Freelancer ✔ Clear & Prompt Communication ✔ Detail-Oriented & Solution-Focused ✔ Reliable Delivery ✔ Clean, Maintainable Solutions ✔ Business-Focused Automation ✔ Long-Term Support When Needed My clients consistently describe me as reliable, responsive, solution-oriented, and easy to work with. I take time to understand your business requirements, communicate throughout the project, and deliver high-quality solutions that exceed expectations. If you're looking for someone who can automate manual work, streamline business processes, organize complex data, and build professional dashboards that provide real business value, I'd be happy to help. Let's build a solution that saves time, reduces manual effort, and helps your business work smarter.

  • Smartsheet
  • Microsoft Excel
  • Microsoft Power BI
  • Dashboard
  • Data Visualization
  • Business Intelligence
  • Google Sheets
  • Spreadsheet Automation
  • Google Forms
  • Data Analysis
  • Automation
  • Analytics Dashboard
  • API Integration
  • Excel Formula
  • Excel Macros
  • Google Apps Script
  • Google Sheets Automation
  • Looker Studio
  • Power Query
  • Visual Basic for Applications

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Don't just take our word for it

Smartsheet expert hiring guide

As projects and programs grow, spreadsheets and manual status updates can become difficult to manage across teams. Companies often hire Smartsheet experts to bring specialized skills and experience to organize project data, automate recurring workflows, build dashboards and reports, and configure Smartsheet around the team’s processes.

Companies hire a Smartsheet expert when spreadsheets and manual status updates stop keeping pace with the work. As projects grow, leaders can lose accurate visibility into deadlines, budgets, and ownership, and someone needs to turn scattered files into a governed system with automated workflows and real-time dashboards.

What does a Smartsheet expert do?

A Smartsheet expert configures and maintains Smartsheet to support project management, reporting, workflow automation, and team collaboration. Depending on the engagement, they may build a new solution, improve an existing environment, migrate data, connect other business tools, or train teams to manage the system effectively.

Smartsheet experts typically:

  • Configure workspaces, sheets, forms, and reusable templates around project workflows
  • Build automated workflows using formulas, alerts, approvals, and conditional logic
  • Create dashboards and reports for project status, deadlines, budgets, and other metrics
  • Integrate Smartsheet with tools such as Microsoft 365, Google Workspace, Salesforce, Jira, or other business systems
  • Migrate data from spreadsheets and other project management tools
  • Configure permissions, sharing, and governance requirements
  • Train users and document workflows, templates, and system processes
  • Audit and optimize existing Smartsheet environments as requirements evolve
  • Implement enterprise capabilities such as Control Center when included in the scope

How to hire a Smartsheet expert on Upwork

These four steps move you from posting a job to starting a contract with a Smartsheet expert, with Upwork tools available throughout the process. In fact, 89% of first-time clients complete a contract on Upwork, showing that many new clients successfully make it through their first engagement.

Step 1: Post a job

A clear job post helps Smartsheet experts understand your workflows, technical requirements, and expected deliverables.

  • Describe the project, such as a new implementation, migration, dashboard build, or existing-system optimization
  • List required Smartsheet capabilities, such as formulas, forms, automations, dashboards, or Control Center
  • Identify the integrations involved, such as Salesforce, NetSuite, Microsoft 365, or Google Workspace
  • Specify data migration, permissions, governance, or reporting requirements
  • Share your timeline, budget, and expected deliverables
  • Adapt this project manager job description to your Smartsheet project

You can also use the Job Post Generator, powered by Uma™, Upwork's Mindful AI. Describe your needs in a few sentences and Uma will draft a Smartsheet job post for you. On Upwork, the average time from job post to first proposal is just three hours.

Step 2: Evaluate candidates

Focus on candidates whose Smartsheet experience aligns with the workflows, scale, and integrations your project requires.

  • Review portfolios for relevant dashboards, automations, templates, or migrations
  • Assess how candidates structure sheets, workspaces, reports, and workflows
  • Confirm experience with the integrations your team uses
  • Look for experience with permissions, governance, and scalable configurations when required
  • Consider Smartsheet certifications alongside hands-on project experience
  • Read client feedback for technical execution, communication, and reliable delivery

Uma can conduct instant video interviews and provide shortlists of candidates with side-by-side comparisons.

Step 3: Interview your top choices

Use interviews to understand how candidates design Smartsheet solutions, automate processes, and make systems maintainable for end users.

  • Ask how they’d structure Smartsheet around a workflow like yours
  • Explore how they decide which processes to automate
  • Discuss how they approach complex formulas, reports, and dashboards
  • Ask how they migrate and validate data from legacy systems
  • Explore how they manage permissions, governance, and user adoption
  • Ask how they document builds and train teams for ongoing use
  • Adapt these project manager interview questions to your Smartsheet project

You can schedule and conduct interviews within Upwork Messages, with an immediate transcript and summary after each one.

Step 4: Agree on scope and begin work

Before the build begins, align with your Smartsheet expert on workflows, access, deliverables, testing, and handoff.

  • Define sheets, dashboards, reports, automations, and integrations in scope
  • Set milestones for configuration, migration, testing, and launch
  • Provide appropriate access to Smartsheet, source data, and connected systems
  • Establish permissions, sharing, and governance requirements
  • Agree on data validation, testing, and approval criteria
  • Confirm documentation, training, and final handoff requirements
  • Clarify ongoing optimization and support if needed
  • Choose fixed-price terms for defined builds or hourly terms for ongoing work

Use Upwork messaging and the contract workroom for communication and project management. You also get identity verification, payment protection, hourly tracking, and project funds for added security.

Upwork is not affiliated with and does not sponsor or endorse any of the tools or services discussed in this article. These tools and services are provided only as potential options, and each reader and company should take the time needed to adequately analyze and determine the tools or services that would best fit their specific needs and situation.

The rates and information provided in this article are based on current data and industry sources available at the time of publication. Freelance rates can vary depending on factors such as experience, location, project scope, and market conditions. Readers are encouraged to conduct their own research to confirm current rates and trends, as this information may change over time.

How much does hiring a Smartsheet expert cost?

Hiring a Smartsheet expert on Upwork generally costs $19-$45 per hour, based on costs for the related project manager role. This table shows typical cost ranges by project type, which can help you estimate a budget that fits your planned work.

Basic setup and training

$500-$1,500/project

Entry-level to mid-level
  • Initial workspace configuration
  • Basic template setup
  • One-hour team training session

Workflow automation and dashboards

$1,500-$4,000/project

Mid-level to senior-level
  • Custom automation build
  • Multisheet workflow setup
  • Executive dashboard creation

Enterprise implementation

$5,000+/project

Senior-level or specialist
  • Full platform rollout
  • Data migration from legacy systems
  • Integration with existing tools

Ongoing optimization and support

$1,000-$3,000/project

Mid-level to senior-level
  • Monthly workflow audits
  • Template updates and user training
  • Performance monitoring and reporting

Strategic consulting

$3,000-$7,500+/project

Expert or executive-level
  • Center of Excellence design
  • Multidepartment rollout strategy
  • Change management planning

Frequently asked questions

Is hiring a Smartsheet expert worth it?

Yes, hiring a Smartsheet expert can be worthwhile when your team needs complex workflows, automation, dashboards, integrations, or governance that go beyond a basic sheet. A specialist can structure the system around your processes, reduce manual updates, and create reporting that makes project information easier to track. For a simple one-time sheet or straightforward tracker, specialized Smartsheet expertise may not be necessary.

What is Smartsheet used for?

Smartsheet is a cloud-based work management platform for planning projects, tracking workflows, automating processes, creating reports, and building dashboards. Teams use it to connect data and monitor and coordinate work across departments.

Is Smartsheet hard to learn?

Smartsheet’s basic features are for creating sheets, tracking tasks, and managing straightforward projects are relatively easy to learn. More advanced capabilities, such as complex formulas, automated workflows, integrations, dashboards, and enterprise governance, can require deeper platform expertise. Teams may hire a Smartsheet expert when their requirements extend beyond basic configuration.

What is Smartsheet Control Center, and do I need it?

Smartsheet Control Center is a portfolio and project management capability designed to help organizations standardize and manage projects at scale. It can automate project creation from templates, centralize portfolio reporting, and help apply consistent processes across projects. You may benefit from Control Center if your organization manages many similar projects or programs; for a small number of straightforward projects, standard Smartsheet features may be enough.