Hire the Best Transaction Processing Specialists

I am a Real Estate Virtual Assistant that is equipped by Listing and Transaction Coordination and Property Management experience for almost 5 years. Form Tools: Zipform, Docusign, Dotloop, Skyslope, Remine, Transaction Desk Compliance Tools: Backagent, Skyslope, Coldwell Banker inside brokerage compliance, Docusign Property Management Tool: Buildium, rentvine, rentec, appfolio, doorloop, tenant turner Lets talk about business, send me a message now. 🙂

If you’re looking for a dedicated and experienced Virtual Assistant, I’d love to help! With ten years of expertise in Real Estate Transactions, and Listing Management, Data Entry, Skip Tracing, Accounts Payable, Invoices and General Virtual Assistants , I bring the skills and reliability needed to streamline your operations. As a Top Rated real estate VA, I’ve successfully managed listing coordination, transaction management, and data analysis, ensuring smooth processes for my clients. I’ve also led teams of up to 40 virtual assistants, proving my ability to handle high-level responsibilities with professionalism and efficiency. I take pride in my work ethic, integrity, and dependability, and I’m passionate about helping businesses succeed. Let’s connect and discuss how I can be the right fit for your team—perhaps even on the road to forever!

Real Estate Virtual Assistant specializing in listing management, transaction coordination, property research, and full back-office real estate support. I'm Duyen T. — a detail-driven Real Estate VA who handles the operations behind your business so you can stay focused on closing deals and serving clients. 🏡 What I Handle For You: ✔ MLS Listing Management — Create, update, and publish listings on MLS, Zillow, Realtor, Redfin, and Trulia with accurate descriptions, pricing, and photos ✔ Transaction Coordination — Full contract-to-close management including document collection, deadline tracking, contingency management, and closing checklists ✔ Property Research & CMA — Comparable market analysis, neighborhood research, zoning lookups, tax record research, and property history reports ✔ Contract & Document Management — Prepare, organize, and track contracts, disclosures, addendums, and closing files via DocuSign and Dotloop ✔ CRM Setup & Management — Organize and maintain client databases in Follow Up Boss, HubSpot, Zoho, or Salesforce ✔ Real Estate Data Entry — Accurate entry of property records, ownership data, pricing updates, and listing histories ✔ Listing Description Writing — SEO-friendly, compelling property descriptions that attract buyers and tenants ✔ Real Estate Marketing Support — Property flyers, brochures, listing presentations, social media content, and email newsletters via Canva ✔ Property Management Support — Tenant communication, lease tracking, maintenance coordination, rent roll management, and move-in/out documentation ✔ Short-Term Rental Management — Airbnb and VRBO listing management, guest communication, pricing updates, calendar management, and review responses ✔ HOA & Community Management Support — HOA documents, dues tracking, violation notices, meeting minutes, and resident communications ✔ Mortgage & Loan Processing Support — Document collection, borrower file organization, loan status tracking, and lender communication ✔ Real Estate Accounting Support — Commission tracking, invoice management, expense records, and rental income tracking via QuickBooks or spreadsheets ✔ Appraisal & Valuation Support — Comp searches, property data collection, and appraisal report assistance 🔑 Real Estate Niches I Support: Residential · Commercial · Multi-Family · Property Management · Real Estate Investing · Wholesaling · Short-Term Rentals · HOA Management · Mortgage & Lending · Appraisal · Land & Lot Sales 🛠 Tools & Platforms: MLS · Zillow · Realtor · Redfin · Trulia · LoopNet · CoStar · Buildium · AppFolio · Propertyware · Dotloop · DocuSign · SkySlope · Follow Up Boss · HubSpot · Zoho CRM · Salesforce · QuickBooks · Google Workspace · Microsoft Office · Canva · Trello · Asana · Slack · Airbnb · VRBO 💼 Why Clients Choose Me: Deep knowledge of real estate workflows and terminology Meticulous with contracts, deadlines, and sensitive documents Fast, clear, and professional communication Proactive, self-managed, and always deadline-driven Committed to long-term partnerships 📩 Message me — let's talk about supporting your real estate business today!

Real Estate Virtual Assistant | Transaction Coordinator | CRM & Listing Management Every successful real estate transaction starts with strong operations behind the scenes. When agents, brokers, investors, and property managers begin to scale, the first thing that becomes overwhelming isn't finding clients—it's managing contracts, deadlines, listings, documents, CRM updates, and communication across multiple transactions. That's where I come in. I'm Toyin Johnson, a Real Estate Transaction Coordinator, Real Estate Operations Specialist, and Real Estate Virtual Assistant who helps real estate professionals streamline operations, manage transactions from contract to close, and build reliable systems that keep every deal organized, compliant, and moving toward a successful closing. I don't just complete administrative tasks—I take ownership of the operational side of your business, creating structure, improving workflows, and ensuring nothing falls through the cracks so you can focus on serving clients, winning listings, and closing more deals. Here's How I Can Support Your Business ✅ Contract-to-Close Transaction Coordination * Manage transactions from executed contract through closing * Track contingencies, inspections, appraisals, financing milestones, and critical deadlines * Coordinate with buyers, sellers, agents, lenders, title companies, escrow officers, attorneys, and vendors * Monitor earnest money deposits, closing timelines, and required documentation ✅ Transaction Management & Compliance * Organize transaction files and document management * Prepare and review purchase agreements, disclosures, addenda, amendments, and closing documents * Maintain compliance checklists and ensure every file is complete, accurate, and audit-ready * Keep transactions on schedule with proactive deadline tracking ✅ CRM, Pipeline & Listing Management * CRM Management and database organization * Pipeline Management and transaction tracking * MLS Listing Management and listing updates * Lead follow-up, database cleanup, and workflow organization * Client communication and status updates ✅ Administrative & Real Estate Operations * Calendar Management * Email Management * Appointment Scheduling * Executive & Administrative Support * Project Management * File Management * SOP Documentation * Workflow Optimization ✅ Property Management Support * Tenant communication * Lease documentation * Maintenance coordination * Buildium * AppFolio Software & Platforms Transaction Management: Dotloop • SkySlope • DocuSign • CTME • TransactionDesk CRM Systems: Follow Up Boss • GoHighLevel • HubSpot • kvCORE • Zoho CRM Productivity: Google Workspace • Google Drive • Google Docs • Google Sheets • Microsoft Excel • Trello • Asana • Monday com • ClickUp • Airtable • Notion Communication: Slack • Zoom • Gmail • Outlook • Calendly Why Clients Choose Me Real estate moves fast. One missed deadline. One missing document. One outdated CRM record. One forgotten follow-up. That's often all it takes to create unnecessary stress—or worse, put a transaction at risk. I prevent those problems by using structured workflows, detailed SOPs, organized file management, proactive communication, and proven systems that keep every transaction moving smoothly from contract to close. When you work with me, you gain someone who: ✔ Takes ownership of the administrative process ✔ Communicates proactively with everyone involved ✔ Maintains accurate transaction files and CRM records ✔ Tracks every deadline before it becomes urgent ✔ Brings structure, accountability, and consistency to your operations Whether you're a solo agent, a growing brokerage, an investor managing acquisitions, or a property management company, I provide dependable operational support that helps your business scale with confidence. If you're looking for a Real Estate Transaction Coordinator and Real Estate Operations Specialist who is organized, detail-oriented, proactive, and committed to helping your business run more efficiently, I'd love to be part of your team. 📩 Send me an invitation or message today, and let's discuss how I can simplify your operations, strengthen your systems, and help every transaction reach the closing table smoothly.

Could this be coincidence… or something more intentional? 🤔 You came here with a problem that needs solving—and you’ve probably already gone through dozens of freelancer profiles. Some felt generic, some just okay, and none quite stood out enough to make you stop scrolling. But you’re still here. 👀 So let me make this simple: your search can end here. ✨ I don’t just complete tasks—I help streamline operations, improve workflows, and make sure things actually get done the right way. Efficiently. Effectively. Without the back-and-forth headaches. 💼 Here’s where I bring the most value: • General Administrative Support 🗂️ • Marketing Management 📈 • Disposition Management 🤝 • Transaction Coordination 📝 • Acquisitions Management 🏡 • Listing Management 📝 • Property Management 🏡 I understand how overwhelming it can be to find someone reliable who truly gets your business needs—and that’s exactly where I come in. 💡 So… coincidence? Maybe. Or maybe you just found the right person to get things handled. 😉 Let me know.

-----------------------Real Estate VA-Expert in Pulling Data from county website------------------------ Why Me 💎Best Quality 🏆 Quick Job Completion 💎Pro-active 🏆 Error-free 💎Fast Internet Connection 💎 Quick Reply 💎 Acknowledgement Letter from Stephane Kasriel CEO, Upwork as "Top Rated Freelancer" for 1 Year onwards, delivering quality works to the client. What you're Looking for: I am a Leads specialist having 5+ years of experience on Real Estate Platform. I specialize in generating leads for properties facing challenges - be it Probate, Pre-Probate, Sheriff sale, Pre-Foreclosure, Lis Pendens, Tax Lien, divorce, Eviction, Power of attorney, inheritance complications, or simply homes in disrepair. Our goal is on identifying these problem properties, and providing you with leads in real time. The List would be : 1. Pre-Probate(Obituary / Affidavit of death / Death Certificate/Inheritance) 2. Probate 3. Pre-Foreclosure 4. Tax Delinquent 5. Lis pendens/Substitution Trustee 6. Affidavit 7. Liens 8. Tax Liens 9. Code violations 10. Power of Attorney 11. Evictions 12. Divorce 13. Trustee Deed 14. Felony 15. Absentee Owner/Out of State Owner Hours Logged on Upwork: Till Now I have logged 30,000+ hours of work on Upwork itself completed 100+ jobs successfully. Stats Doesn't Lie!. Availability per week: I am available everyday and can work 60 hours per week even on Weekend also. I can start the work immediately. Team: Me and my Husband used to work full time on upwork and we are a small team. About Myself: ► Holding Bachelor degree. ► 4+ years of Experience on Upwork, Working only on Administrative Support Category! ► Have a 2 desktop with Windows 10 Installed, Intel Processor with 4 GB Ram. ►Provide 16/7 support ► Internet Speed - Download - 50 Mpbs & Upload - 11 Mpbs, Pinging Us Server. ►100% money back guarantee if not satisfied for any reason. ►Fast turnaround time and fast communication response time ►Fully dedicated to your project with a keen eye for detail. ►Your Satisfaction is guaranteed must be and swiftly. I am available on E-mail, Skype, and Google hangout for any discussion prior to start on the task. I hope to hear from you soon! Thank you, Sujata