Hire the Best Transaction Processing Specialists
in Kenya

I am an experienced Real Estate Transaction Coordinator specializing in Contract-to-Close, SkySlope, CRM Management and MLS Listings. I help agents and teams stay compliant, organized, and close deals faster by managing every detail of the transaction process. With 5+ years of experience, I take full ownership of transactions, from contract to closing, ensuring deadlines are met, documents are accurate, and communication is seamless. I am highly detail-oriented, process-driven and experienced in handling multiple transactions while maintaining 100% compliance and audit-ready files. I don’t just assist, I streamline your operations, reduce errors, and make sure nothing falls through the cracks. 🔹 What I Can Do 1. Full Contract-to-Close Transaction Coordination 2. Manage transactions in SkySlope and ensure compliance 3. Prepare and review contracts, disclosures and documents 4. Track deadlines, contingencies and signatures (DigiSign) 5. Create and manage MLS listings and property data (RMLS, NWMLS) 6. Handle client communication, follow-ups and scheduling 7. Organize and maintain audit-ready transaction files 8. Manage CRM systems and lead pipelines (Lofty, Follow Up Boss, GHL) 9. Support lead generation and client management workflows 10. Assist with email communication and real estate marketing 🔹 Tools & Systems I use. 1. Transaction Management: SkySlope, DigiSign, ReZen. 2. CRM Systems: Lofty, Follow Up Boss, GoHighLevel (GHL), Zoho, HubSpot MLS Platforms & Listing Systems 3. Organization & Admin: Google Workspace, Microsoft Excel, Google Sheets 4. Project Management: Trello, Asana, ClickUp, Notion 5. Communication: Slack, Email, Calendar Management 🔹 Why Clients Hire Me ✔ Strong attention to detail (no missed deadlines or documents) ✔ Process-driven & organized (clean, structured systems) ✔ Proactive communication & follow-ups ✔ Ability to manage multiple transactions independently ✔ Reliable, consistent, and focused on results ✔ Available to start working immediately ✔ Backup generator and a strong internet connection. I bring a combination of precision, organization and reliability to every project, managing real estate transactions from contract to close with complete accuracy and compliance. If you’re looking for someone who can keep your systems organized, your transactions on track and your operations running smoothly, I’m ready to step in and deliver results. Let’s work together to simplify your workflow and grow your business!

Real estate moves fast and small details can quickly turn into big problems when no one is keeping things organized. For the past 7+ years, I have been the person agents, brokers and property managers rely on to keep transactions moving, communication clear and daily operations running smoothly. I work as a Transaction Coordinator, Property Management Assistant and Virtual Assistant, supporting teams with everything from contract-to-close coordination to tenant communication, customer service, administrative support, email management and data entry. I am highly skilled in Google Workspace, Microsoft Excel, Microsoft Word, DocuSign, Dotloop, SkySlope, ClickUp, Loom and CRM systems allowing me to easily plug into your workflow and start contributing right away. If you need someone who can keep things organized, follow through without constant reminders and make your workload lighter, send me a message. I would love to learn more about your business and how I can support your team. Best regards, Hylease.

Managing endless paperwork and nonstop communication in real estate can feel overwhelming, right? I recently helped an agency cut document processing time by 40% while keeping everything fully compliant, thus freeing up their agents to focus on what matters most: closing deals I am an efficient and highly organized real estate virtual assistant who recognizes the diverse challenges of the field and is determined to offer complete assistance that frees time for you to stay focused on growing your business. I can offer the following solutions: 1. Organizing and managing real estate documents for compliance and easy access to reduce errors and smooth audit trails. 2. Acting as the main point of contact for clients, vendors, and stakeholders by ensuring accurate and timely relaying of information, building positive relationships, and handling inquiries with professionalism. 3. Scheduling coordination for site visits, physical and virtual meetings: I skillfully coordinate and manage your schedule, planning property viewings, client appointments (in-person and virtual), inspections, and other appointments. 4. Tracking deadlines to ensure smooth closings from the first offer to the final close to avoid delays and ensure all steps happen on time that would lead to successful closings. 5. Drafting and reviewing real estate contracts and supporting documents for accuracy, completeness, and alignment with applicable laws to reduce possible legal complications. 6. Managing property sale completion for same-day dispatch of documents and customer satisfaction. 7. Managing inquiries and giving customer care for the best homeownership experience: I respond promptly and professionally and assistively to client inquiries, solving property-related issues and providing relevant information, ensuring the best and encouraging the home purchase experience. 8. Writing website property listings: I can create engaging and educational property listings for your website that include relevant facts, eye-catching descriptions, and excellent images to guarantee the maximum amount of online exposure and draw in buyers. 9. Managing executives' hectic schedules to boost productivity: I expertly manage hectic schedules, set up appointments, sort through requests, and make the best use of your time, therefore increasing your overall productivity and assisting you in focusing on goals. Some of the software tools I have used to achieve this include: Google workspace (Docs, Sheets, Presentations, Calendar, Google Meet, Drive, and forms) Gmail Microsoft 365 Chatgpt & Gemini Zoom & Teams Canva Asana/Clickup Mailchimp Docusign Ready to reclaim your time and streamline your operations? Let’s connect and talk about how I can support your real estate goals. Natasha.