Hire the Best Event Managers in New York

Not sure where to begin? Book a 15-minute strategy consult and let’s bring your vision into focus. I’m Olivia, an event planner who brings big ideas to life while managing every detail to ensure each experience is seamless and stress-free. My portfolio spans a diverse range of events from elegant private gatherings and milestone celebrations in New York and Connecticut, to high-profile nonprofit productions such as the Equal Rights Advocates’ 50th Anniversary Gala in San Francisco. I’ve also managed large-scale corporate experiences and a 480+ guest Venture Capital Summit in NYC, as well as international wellness retreats in Tuscany, Sedona, and the Swiss Alps. Every event I lead is guided by precision, creativity, and a commitment to delivering memorable, meaningful experiences.

Hello! Thank you for stopping by! I draw upon a wide range of experience in sales, marketing, events and operations from across US, Canada, Australia and Ireland - and within multi-national, national, local and start up businesses. Based upon what is most important to you, this translates into helping you achieve results in more than one area of your business. Many of the roles I've undertaken moved beyond the core function area of responsibility and prompted fast adapt strategies of new skills and focuses (or as I like to call it "figuring it out-ness".) SUMMARY (TL;DR) Consultative Sales / Sales Strategy / Lead Generation / Appointment Setting / Project Management / Proposal Development / Event Planning and Management / Content Creation / Recruitment / Vendor Management HIGHLIGHTS OF EXPERIENCE: EVENT and CONTENT CREATION Experienced event and content producer with a strong background in both virtual and live event production for corporate and social clients and independent projects. Skilled in end-to-end event and project management, from conceptualization through execution. Proven ability to sell exhibitor and sponsorship packages, research, source, and secure speakers across a wide range of subject matters—managing compensation structures including pro bono, paid, and affiliate-based models. Adept at developing onboarding and pre-event strategies to maximize ROI and enhance stakeholder experience. Expertise includes detailed run of shows, exhibitor and sponsorship sales, venue selection, vendor coordination, special event design, content creation, ticketing and registration, program development, marketing, social media promotion, website creation, and post-event surveys. Recognized for delivering impactful, well-organized events that align with brand goals and audience engagement. SALES and SALES STRATEGY A results-driven sales professional with deep expertise in full cycle lead generation and strategic selling across multiple industry verticals. Proven ability to generate high-value opportunities through skillfully deploying relationship-based strategies to build trust and credibility with prospects, managing end-to-end sales processes or specific segments within the sales funnel. Experienced in closing deals ranging from $1K to $10MM+ with both long and short-term sales cycles and through cold calling and warm leads. Highly versatile as both an individual contributor and sales leader, further supported by having exceeding company revenue goals and achieved multiple Sales Excellence recognitions for such results. (135%+ of quota) Flexible to a variety of arrangements whether by hour, by timeframe, milestone or combination of hourly and incentive payments.

Did you know that companies can save up to 78% of costs by hiring a virtual assistant? Companies hire me when they need someone who can bring structure, organization, and calm execution to fast moving operations. I specialize in supporting corporate teams with event logistics, executive support, travel coordination, and operational project management. My role is often to step in as the reliable backbone behind the scenes so leaders and marketing teams can focus on strategy while I handle the details. I currently support clients in fashion, adtech, biotech, real estate, sports science, education and wellness fields organizing full calendars of important conferences and sponsored events, managing several events per year involving large internal teams and external stakeholders. I review event materials, coordinate booth logistics, manage vendors, oversee shipping timelines, negotiate hotel blocks, organize team travel, and ensure smooth setup and teardown. I also build timelines, trackers, and documentation that create consistency across events and reduce last minute fire drills. In addition to event operations, I provide high level executive and operational support including calendar management, travel planning, vendor coordination, research, presentation preparation, and cross functional project coordination. I am comfortable working directly with leadership, marketing teams, and external partners, and I take ownership of projects from concept through execution. Clients value me for being proactive, detail oriented, and calm under pressure. I anticipate needs, solve problems quickly, and keep communication clear so nothing falls through the cracks. I am particularly strong in environments where there are many moving pieces, tight timelines, and a need for polished, professional execution. My background includes experience in corporate travel coordination, conference planning, vendor management, executive assistance, and operations support across corporate teams, startups, and entrepreneurs. I hold a BA in International Trade and Marketing from the Fashion Institute of Technology and have worked in luxury fashion and hospitality in New York. I am fluent in English, Italian, and Spanish and comfortable supporting global teams. If you are looking for someone who can step in, take ownership, and keep operations running smoothly, I would love to support your team. Best, Vanessa

Hi, nice to meet you! My name is Cara Weglarz and I'm a NYC-based event coordinator, project manager, and marketer. I'm passionate about combining my business background with my creative skills to optimize your events and marketing plans to be the most efficient and effective that they can be. In the past, I've worked with companies like Broadway for Biden, the New 42nd Street, and 54 Below. I've coded, designed, and distributed emails using MailChimp, Beehiiv, and Flodesk, written copy that converts, developed Google and Facebook Ads, and managed social media accounts with followings of 100K+. I've planned events for sold out audiences, from the initial ideation to budget management, vendor negotiation, and day-of logistics. I also have experience as a business associate and administrative assistant, so I have a knack for anticipating needs and am a whiz with a spreadsheet. I can make a comprehensive tracker for just about anything, and keep even the most chaotic projects organized. I'm excited to help you take one thing off your plate, whether it be sourcing venues or contractors for your next event, setting up an email marketing plan, blog writing, helping with a run of show, or data entry/organization. Looking forward to getting in touch!

I have over 15 years of experience with visual design, mainly as a photographer and videographer, but my experience also includes graphic and web design, typography, print media, and music. My work has aired on NBC, been featured in The New York Times and my photography has been displayed at ICP, The International Center of Photography. I have produced, managed and marketed educational material, conferences and events with companies including Adobe, Apple, RED, Blackmagic Design and others. I have worked on crowdfunding campaigns and can provide valuable marketing insights for your company, services and products. I offer pre to post services for my clients, who include Google, Christies, Sothebys, Centers for Disease Control, Uber, Target, New York City Parks, and many others.

Transform your vision into an unforgettable experience with a seasoned event professional who has orchestrated hundreds of successful events over two decades. I specialize in end-to-end event management that drives results and exceeds expectations. Core Expertise: Strategic Event Planning - From initial concept development to final execution Venue Sourcing & Negotiation - Securing optimal locations within budget parameters Speaker Management - Talent acquisition, preparation, and coordination Sponsorship Development - Outreach, partnership building, and fulfillment management Registration Systems - Streamlined processes for seamless attendee management Marketing & Promotions - Driving attendance through targeted campaigns On-Site Coordination - Real-time event orchestration and problem-solving Post-Event Analysis - Comprehensive wrap-up and ROI reporting What Sets Me Apart: Proven ability to negotiate favorable vendor contracts and venue terms Strong relationships with speakers and industry professionals Expert crisis management skills for seamless event delivery Comprehensive post-event reporting with actionable insights for future events Author of "The Event Architect" - demonstrating thought leadership in the industry Results You Can Expect: Events delivered on time and within budget Increased attendee satisfaction and engagement Streamlined processes that reduce your stress and workload Professional vendor relationships that benefit your future events Detailed documentation for continuous improvement Available for: Full event management, partial event consulting, speaker sourcing, venue selection, sponsorship development, and post-event analysis. Ready to elevate your next event? Let's discuss how my proven methodology can bring your vision to life while exceeding your goals and budget requirements.