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I am a versatile professional with a strong background in administrative compliance, risk management, and corporate governance, combined with a proven track record in digital content creation. This unique blend of skills allows me to support executives and businesses by balancing rigorous organizational processes with creative execution. My corporate expertise ensures meticulous attention to detail, exceptional writing skills, and data privacy compliance. In parallel, my experience as a content creator has sharpened my skills in video editing, scriptwriting, and professional voiceover narrative, making me a valuable asset for businesses looking to streamline operations and elevate their brand communication. ➡️How I can support your business⬅️ - Executive & Admin Support: Calendar management, compliance reviews, risk assessment, and formal document drafting. - Content Operations: Scriptwriting, video creation/editing for marketing (vlogs, short-form reels), and high-quality voiceover narration (Portuguese/Spanish). - Language Services: Proofreading, content localization, and professional translation (Spanish/English to Portuguese). I bring structure to chaos and creativity to communication. Let's work together to optimize y your daily operations and content workflow

Hi there! I’m a Virtual Assistant and Administrative Support Specialist who genuinely enjoys bringing order to chaos and helping businesses run smoothly behind the scenes. With international work experience while living in Ireland and the UK, I became highly adaptable and comfortable working with different clients, teams, and communication styles in English. I’ve worked with startups, e-commerce brands, agencies, and service-based companies, supporting daily operations, customer communication, CRM management, and administrative workflows across fast-paced and multicultural environments. ✨ Here’s how I can support your business: • Inbox & calendar management • Customer support via email, chat, WhatsApp, and social media • CRM management & lead follow-ups • Data entry, spreadsheets & reporting • Administrative and operational support • Social media assistance & content coordination • Research, scheduling, and task coordination I’m experienced with tools like Notion, Trello, Slack, HubSpot, Kommo CRM, Google Workspace, and spreadsheets, and I adapt quickly to new systems and processes. What sets me apart is my ability to combine strong communication with operational organization, helping businesses maintain efficient daily operations so they can focus on growth while I take care of the details. If you’re looking for someone reliable, proactive, organized, and easy to work with, I’d love to support your business 🚀

I help business owners, entrepreneurs, and executives take back their time by handling the tasks that slow them down, from inbox chaos to scheduling, client coordination, and day-to-day operations. With 8+ years in Customer Success and a background as a licensed dentist, I bring something most VAs don't: I already know how to stay calm under pressure, manage complex schedules, handle sensitive information with discretion, and communicate clearly with clients, because I've done it in one of the most demanding environments there is. Whether you run a clinic, an e-commerce brand, or a consulting firm, I adapt quickly, ask the right questions, and get things done without needing to be micromanaged. What I can help you with: Calendar & Inbox Management Scheduling & Appointment Coordination Customer Support (Email, Chat & Phone) Data Entry & File Organization Research, Admin & Life Coordination Client Onboarding & Follow-up Tools & Platforms: Scheduling: Calendly, Google Calendar, Microsoft Outlook Project Management: Notion, Trello, Asana, ClickUp Communication: Microsoft 365, Google Workspace, Slack CRM: HubSpot, Zendesk 💡 Quick to learn new platforms if you use something different, I'll adapt fast. 🌎 Fluent in English and Portuguese | Conversational Spanish 🕐 Available during U.S. business hours I'd love to learn more about your business and how I can help you get some of your time back. Let's connect!

💡 Behind every successful business, there’s a reliable assistant making things happen. That's where I can help. I'm a bilingual Virtual Assistant (English & Portuguese) specializing in Social Media Support. I help entrepreneurs, agencies, coaches, and small businesses stay organized and consistent online by handling the daily operational tasks behind their social media. Rather than creating marketing strategies, I focus on making your workflow easier. I take care of the execution so you can focus on growing your business. Here's how I can support you: ✅ Content Scheduling (Instagram, Facebook, LinkedIn & TikTok) ✅ Short-Form Video Editing (Reels, Shorts & TikTok) ✅ Canva Design for Posts, Stories & Carousels ✅ Social Media Task Support ✅ Content Calendar Organization ✅ Content Upload & Organization ✅ Administrative Support ✅ Email & Calendar Management My experience combines both administrative support and social media assistance. At a Technology Association, I managed schedules, prepared documents, organized spreadsheets, coordinated communications, and supported different teams with daily tasks. I’ve also worked with a U.S.-based company, helping with social media execution by editing short-form videos, creating Canva posts and Stories, scheduling and keeping their online presence active and professional. 💬 "Sarah is proactive, reliable, and always keeps projects organized. She's someone you can trust to keep everything moving behind the scenes." My goal is simple: help your business stay organized, maintain a consistent online presence, and free up your time by taking care of the daily tasks that keep your social media running smoothly. 📩 Let's work together and make your business more productive! 🔎FIND ME FOR: Virtual Assistant, Social Media Virtual Assistant, Social Media Support, Administrative Support, Content Scheduling, Video Editing, Canva, Instagram Assistant, Facebook Management, LinkedIn Support, TikTok Support, Community Management, Content Calendar, Content Creation, Marketing Assistant, Google Workspace, Microsoft Office, Email Management, Calendar Management, Bilingual Virtual Assistant, English & Portuguese.

Need a reliable Executive Assistant who can keep your business organized while you focus on growth? I help CEOs and small businesses streamline daily operations through executive support, recruitment, customer service, CRM management, scheduling, and administrative coordination. Over the past several years, I've worked remotely with US-based companies, supporting hiring, operations, invoicing, marketing, calendar management, client communication, and process improvement. I'm fluent in English, Spanish, and Portuguese, highly organized, proactive, and comfortable managing multiple priorities independently. If you're looking for someone who takes ownership, communicates clearly, and genuinely cares about helping your business succeed, I'd love to work with you.

With 8+ years of experience across Digital Marketing, IT Consulting, SaaS, AI, Creative Production, and Lead Generation businesses, I help founders and growing companies, manage projects, streamline operations, and build scalable systems, workflows, and accountability structures that improve execution and allow leaders to focus on growth. What do clients say? ⭐⭐⭐⭐⭐ MagisAI at UpWork "Paloma was an exceptional Project & Operations Assistant, and I highly recommend her. She was organized, proactive, intelligent, dependable, and professional in every interaction. She quickly understood what was needed, communicated clearly, and handled things with the kind of competence and steadiness that immediately makes your workload lighter. What stood out most was that she did not just wait to be told what to do..." 📈 I work as an extension of leadership and a trusted C-level right hand, helping founders organize priorities, coordinate teams, streamline operations, and turn ideas into execution. 📈 From project management and executive support to process improvement and operational excellence, I create the systems, accountability 🎯 My goal is simple: ⭐ Help leaders spend less time managing operations and more time growing the business. ⭐ 🚀 My expertise includes: ✅ Project & Operations Management ✅ Chief of Staff Support ✅ Executive Operations ✅ Marketing Operations ✅Agency Operations ✅Process Improvement ✅SOP Development ✅ Workflow Design ✅Team Coordination ✅ Stakeholder Management ✅ CRM & Pipeline Management ✅ Reporting & Dashboards ✅ Cross-Functional Project Delivery Results I generated: 🚀 Reduced product launch costs by $8k–$12k per release through workflow optimization and customer journey improvements. 🚀 Supported founders and CEOs as a trusted operational partner, helping manage priorities, projects, reporting, documentation, financial routines, team accountability, and executive follow-up. 🚀 Built a complete Asana project management infrastructure for an AI development company, including task dependencies, sprint rituals, reporting systems, risk management processes, dashboards, and operational visibility frameworks. 🚀 Coordinated multi-channel marketing and content operations involving websites, blogs, podcasts, social media, creative teams, developers, agencies, and stakeholders across multiple projects. 🔹Asana, Monday, ClickUp, Notion, Airtable, Jira, Trello, Slack, Confluence, Google, Microsoft Teams, CRM Systems, Automation Tools. 📊 Industries 📍SaaS AI, Digital Marketing, Lead Generation, Technology, Real Estate,Creative Agencies, Content Production,Professional Services If you're looking for someone who can build systems, coordinate execution, improve accountability, and keep projects moving forward, let's talk. 💎What I do best: PROJECT MANAGEMENT Project Manager • Digital Project Manager • Marketing Project Manager • Project Coordinator • Project Operations Manager • Cross-Functional Project Manager • Program Manager • Program Coordinator • Delivery Manager • Implementation Manager • PMO Coordinator • PMO Support • PMO Analyst • Project Planning • Project Delivery • Resource Management • Risk Management • Stakeholder Management • Team Coordination OPERATIONS & CHIEF OF STAFF Chief of Staff • Operations Manager • Business Operations Manager • Strategic Operations • Executive Operations • Executive Operations Assistant • Operations Coordinator • Team Operations Manager • Business Operations Specialist • Administrative Operations • Systems & Process Manager • Process Improvement Specialist • Business Process Improvement • Operational Excellence • Accountability Systems • Leadership Support • Founder Support • CEO Support • COO Support • C-Level Support • Executive Support EXECUTIVE ASSISTANCE Executive Assistant • Executive Operations Assistant • Virtual Executive Assistant • Executive Coordinator • Executive Support Specialist • Strategic Executive Support • Founder’s Associate • Chief of Staff Support • Leadership Operations • Executive Project Coordination MARKETING & AGENCY OPERATIONS Marketing Operations Manager • Agency Operations Manager • Marketing Operations • Agency Operations • Campaign Operations • Content Operations • Creative Operations • Client Operations • Program Operations • Digital Operations • Workflow Management • Production Coordination • Multi-Channel Operations SYSTEMS & PROCESS IMPROVEMENT Workflow Specialist • Workflow Design • Process Optimization • Process Documentation • SOP Development • Systems Implementation • Operational Systems Design • Workflow Automation Coordinator • Documentation Management • Knowledge Management • Process Mapping • Change Management • Continuous Improvement CRM, REPORTING & EXECUTION CRM Manager • CRM Operations • Dashboard Reporting • Executive Reporting • KPI Tracking • Performance Reporting • Pipeline Management • Client Relationship Management • Operational Reporting • Business Intelligence Support