Hire the Best Virtual Assistants

Well, I got you. 😉 👩🏻‍💼 Operations & Customer Engagement 💻 Fast response to queries, emails & questions 🕙 Time Zone Alignment & Data Security Clients are raving about me, here's what they're saying 👇👇👇 👉 "Mara is very communicative and efficient with time. She gets things done and is very detailed. She is also very friendly and has a positive attitude. She is easy to work with and I would definitely recommend her!" 👉 "Mara was great at communication. She was very punctual with her start times and was easy to work with. I recommend working with her and would be happy to hire her again in the future!" SOLD yet? HIRE ME or send a message to set up a quick Discovery Call. If you wanna know more -- and of course I know your time is very precious -- I whipped up a summary of the wealth of experience clients usually hire me for 👇👇👇 💎 GENERAL SUPPORT and TECHNICAL SUPPORT Your go-to A+ support to make your life easier and your business run like clockwork. Think of me as your organizational ninja -- tackling the details so you can slay your big goals. Let’s team up, offload the time-consuming tasks below and turn chaos into smooth sailing! ◦ Administrative Support ◦ Calendar Management ◦ Email Management ◦ Project Management ◦ Market Research ◦ Social Media Management ◦ Software Testing ...and more! 💎 PRODUCTIVITY and COMMUNICATION Your productivity and communication guru. I excel at streamlining operations and boosting team collaboration, making your work life smoother and more efficient. Your right hand, your hench(wo)man -- I'll take care of all the dirty work so you can enjoy your pink martini on the beach. ◦ Administrative Support ◦ Calendar Management ◦ Email Management ◦ Project Management ◦ Market Research ◦ Bookkeeping ◦ Social Media Management ◦ Software Testing ...and more! 💎 DATA ENTRY and ORGANIZATION Your data entry and organization PRO. -- I specialize in making data management seamless and accurate, ensuring everything is in perfect order. Ready to get your data game on point utilizing the basic but essential tools below? ◦ Microsoft Excel ◦ Microsoft Word ◦ Google Sheets ◦ Google Doc ◦ Google Workspace ...and more! 💎 REAL ESTATE / CUSTOMER RELATIONSHIP MANAGEMENT Your CRM ace -- I make client interactions smooth and operations seamless, so every customer feels like a VIP. *wink* Let's transform your client relationships and boost your business! Oh, I've listed below the usual tools I use with my clients: ◦ Zoho Survey ◦ Realvolve ◦ FollowUp Boss ◦ Hubspot 💎 SOCIAL MEDIA MANAGEMENT Your social media guru -- I strategically help clients navigate platforms like a pro, using my creative flair to craft impactful and visually stunning content. Ready to offload your social media marketing (with experience using the tools below) to a PRO and make your brand shine on social media? ◦ Canva ◦ Facebook ◦ Instagram ◦ Twitter / X ◦ LinkedIn ◦ Wix ◦ Wordpress ...and more! 𝙍𝙚𝙖𝙙𝙮 𝙩𝙤 𝙃𝙄𝙍𝙀 𝙈𝙀? Slide to my DMs and set up a quick 𝘿𝙞𝙨𝙘𝙤𝙫𝙚𝙧𝙮 𝘾𝙖𝙡𝙡. Also, here's a couple 𝙝𝙞𝙜𝙝 𝙡𝙚𝙫𝙚𝙡 𝙨𝙠𝙞𝙡𝙡𝙨 I specialize on 👇👇👇 🛠️TOOLS / APPS I USE TO SCALE BUSINESSES ✦ Slack ✦ Asana ✦ Discord ✦ Skype ✦ Zoom ✦ Adobe Photoshop ✦ Adobe Lightroom ✦ Filmora ✦ Canva ✦ LinkedIn ✦ Pinterest ✦ NORD VPN ✦ Microsoft Office Suites (Word, Excel, PowerPoint) ✦ Google Productivity Tools (Sheet, Drive, Word, etc.) 🟢 If you're sold and think we're a 𝙜𝙤𝙤𝙙 𝙛𝙞𝙩... 💬 Drop a 𝙥𝙚𝙧𝙨𝙤𝙣𝙖𝙡𝙞𝙯𝙚𝙙 𝙢𝙚𝙨𝙨𝙖𝙜𝙚 and let me know... 📞 What time works best for you for a 𝘿𝙞𝙨𝙘𝙤𝙫𝙚𝙧𝙮 𝘾𝙖𝙡𝙡 *wink* Talk Soon! Mara

I am a Medical Doctor who chose to use my clinical background to support healthcare professionals and organizations behind the scenes. I help healthcare teams be organized, accurate, and ahead of their tasks. I manage the technicalities so you may focus on caring for your patients and building your practice, whether it's clinical documentation, medical research, patient coordination, healthcare content, or anything you need. What I can help you with ▪️ Medical Summaries & Clinical Documentation ▪️ Literature Reviews & Medical Research ▪️ Writing Healthcare Blogs & Fact-Checking ▪️ Review of Medical Records ▪️ Patient Portal & Care Co-ordination ▪️ Management of Appointment & Follow-up Medical Transcription ▪️ Medical Data Entry ▪️ Review of Medical Content ▪️ Healthcare Team Administrative Assistant Why clients hire me ✔ Detail-oriented, proactive, and accountable (5-star Upwork review) ✔ Medical Doctor (MD) ✔ Medical Virtual Assistant ✔ Experienced with medical terminology and clinical workflows ✔ Strong research and critical appraisal skills ✔ Fast learner who adapts quickly to new software and workflows Tools ✅ ChatGPT ✅ Google Workspace ✅ Microsoft Office ✅ Zoom ✅ Trello ✅ Notion I'm comfortable learning new EHRs, CRMs, and healthcare software as needed. If you're looking for someone who understands healthcare, communicates clearly, and takes ownership of their work, I'd be happy to discuss how I can support your team.

You didn't start your business to spend your day buried in emails, scheduling conflicts, follow-ups, documentation, and administrative tasks. That's where I come in. I help healthcare providers, entrepreneurs, consultants, and service-based businesses stay organized, streamline operations, and deliver exceptional client experiences by managing the administrative work that keeps everything running behind the scenes. My goal is simple: to give you back the time and peace of mind to focus on your clients and growing your business. Most recently, I served as the primary administrative and operations support for a behavioral health practice, working directly with the practice owner to manage client intake, referral coordination, appointment scheduling, EHR documentation, insurance verification, insurance and patient payment posting, client account balance reviews, invoice management, chart note documentation, outstanding balance follow-ups, client communication, survey administration, Google review campaigns, and daily operational workflows using SimplePractice. Always looking for ways to improve efficiency, I conducted routine pre-appointment chart audits to ensure required forms were completed before visits, developed a standardized scheduling checklist, and proactively confirmed appointments with clients before their scheduled visits. These improvements helped reduce scheduling errors, improve appointment readiness, and create a smoother experience for both the provider and clients. That experience reinforced an approach I bring to every role: great support isn't just about completing tasks, it's about anticipating needs, improving workflows, communicating proactively, and creating systems that help businesses operate more efficiently. Services I Provide ✅ Administrative & Executive Support • Calendar and inbox management • Appointment scheduling and meeting coordination • Executive support and task coordination • Email management and professional correspondence • Data entry, document preparation, and internet research • Workflow coordination, SOP implementation, and process improvement • Project coordination and progress tracking ✅ Client & Customer Support • Client onboarding and relationship management • Phone, email, and SMS communication • Appointment reminders and follow-ups • Survey administration and feedback collection • Complaint resolution with professionalism and empathy ✅ Healthcare Administrative & Clinical Support • Patient intake and scheduling • EHR/EMR management and medical documentation • Chart note and progress note documentation • Insurance Verification (VOB) & Eligibility Support • Insurance & Patient Payment Posting • Client Billing Reviews & Account Balance Management • Medical Billing Support • HIPAA-Conscious Communication ✅ Operations & Business Support • Workflow optimization and process improvement • Documentation and record management • Speaking engagement and event coordination • Internet research • Cross-functional team coordination • Microsoft Excel reporting and data tracking Tools I Work With: • Healthcare: SimplePractice, TherapyNotes. • Productivity & Operations: Monday, Google Workspace, Microsoft Office, Slack, Trello, Calendly, Zoom, Ooma Office, Canva, DocuSign, Square, Gmail. Don't see your preferred software listed? No problem, I'm a quick learner and can easily adapt to the tools and workflows your team uses. I believe the best Virtual Assistants do more than manage tasks, they improve the way a business operates. I take initiative, communicate proactively, and build efficient workflows that help teams stay organized, reduce administrative bottlenecks, and deliver a better experience for their clients. My goal is to become a reliable extension of your team, providing dependable support that helps your business run smoothly every day. Whether you need a Medical Virtual Assistant to support your practice or a reliable Virtual Assistant to keep your business organized, I'm ready to help you save time, stay organized, and keep your day-to-day operations running smoothly. Send me an invitation or message, and let's discuss how I can support your team and help your business run more efficiently.

Hello! I’m Yuki, a native Japanese Virtual Assistant based in Japan. 🇯🇵 Are you looking for reliable support for your business or projects in Japan? I can help you communicate naturally with Japanese audiences, research the Japanese market, and handle administrative tasks accurately and professionally. ✨ How I can help you • Japanese market & online research • English → Japanese localization • Japanese proofreading and content checking • Virtual assistant & administrative support • Data entry and document preparation • Communication with Japanese companies and clients • Social media content localization • Canva social media design • Japanese voice recording 🌸 Why work with me? ✓ Native Japanese speaker based in Japan ✓ Advanced English communication skills ✓ 10+ years of administrative experience ✓ Detail-oriented, reliable and organized ✓ Professional and friendly communication ✓ Familiar with supporting international professionals I don’t just translate words — I help make your content and communication feel natural to Japanese people. Whether you need a small one-time task or ongoing support, I’d be happy to discuss your project. Let me be your partner in Japan! 🇯🇵 I look forward to working with you. 😊

Most virtual assistants learn administration from a course. I learned it inside a pharmacy, a clinic, and a boardroom. I am a licensed pharmacist turned Executive and Medical Virtual Assistant and that combination is rare. It means that when I manage your healthcare operations, I do not just follow instructions. I understand the clinical context behind them. I know what accurate documentation means for patient safety. I know what a missed appointment costs a medical practice. I know the difference between urgency and routine in a healthcare environment and I act accordingly. For C-suite executives, founders, and busy professionals, I bring that same precision and proactive thinking to your calendar, inbox, and daily operations. Nothing falls through the cracks. Nothing is left waiting. You stay focused on decisions that move your business forward while I handle everything that keeps it running. Here is what I take off your plate: ✅ Executive & Administrative Support Calendar management, inbox zero, meeting coordination, travel itinerary planning, SOP creation and documentation, meeting minutes, office administration, virtual office management, document preparation, and end-to-end administrative coordination. Tools: Google Workspace, Microsoft Outlook, Zoom, Calendly, Acuity. ✅ Medical & Healthcare Virtual Assistance Patient scheduling, remote patient coordination, telehealth support, clinical documentation assistance, prior authorization support, medical billing support, SOAP notes organization, medical administrative tasks, and HIPAA-compliant handling of sensitive patient information. Tools: EMR/EHR systems including DrChrono and Kareo, scheduling platforms, Google Workspace ✅ Wellness & Client Support Client onboarding, follow-up sequences, CRM updates, virtual receptionist support, and communication management for coaches, wellness brands, and service-based businesses. Tools: Canva, email platforms, CRM systems ✅ Operations & CRM Management Lead tracking, data entry, client data organization, administrative coordinator functions, workflow coordination, and business operations support. Tools: HubSpot, Zoho CRM, Airtable, ClickUp, Trello, Asana, Notion. I have supported clients across executive, healthcare, and wellness environments and I bring the same standard to every engagement: accuracy, confidentiality, speed, and zero dropped balls. My pharmacy background means I already understand medical terminology, clinical workflows, and the weight of handling sensitive patient information. When you hire me, you are not onboarding a general assistant and hoping they figure out the healthcare side. You are bringing in someone who already speaks your language from day one. I do not need hand-holding. I do not need micromanaging. I need to understand your goals, your systems, and your standards and then I get to work. If you are a medical professional, clinic owner, telehealth brand, busy executive, or founder who needs someone they can genuinely rely on, not just someone who shows up and ticks boxes, then we should talk. Send me a message. Tell me your biggest operational headache. I will tell you exactly how I can solve it.

I am a licensed medical doctor with full GMC( UK medical license) registration and over four years of clinical experience in Nigeria . I specialize in remote healthcare support for US-based practices, and I bring something most virtual assistants cannot: I actually understand medicine. Over the past year I have worked remotely as a Patient Care Coordinator, writing individualized care plans, scribing live patient encounters, managing EHR documentation, and coordinating provider schedules across time zones. I have worked on OpenALYS and PCC, and I am HIPAA certified. When I document a clinical encounter or write a care plan, I understand the reasoning behind every word. I know what a missed detail means for a patient. That level of clinical judgment is what separates me from every other VA applying for healthcare roles. If you run a medical practice and you need someone who can support your clinical team without hand-holding, who understands your patients, your providers, and your documentation standards, I am the person you are looking for. I am reliable, detail-oriented, and I take patient care seriously because that is what I was trained to do.