Under general supervision, performs routine and some complex clerical functions including discreet screening of executive's mail, email, and phone calls. Manages appointments and schedules according to established policies; confers with supervisor on only the most unusual cases.
Assist in preparing financial and operational reports and analyzing the progress or adverse trends; support recommendations and conclusions.
Serve as a liaison with administrative personnel concerning the company's policies and procedures.
Handle and route sensitive information which may present a significant impact to the company's image, reputation, and finances if shared beyond its intended audience.
Assist with interpreting and clarifying routine departmental policies and procedures; may assist with making recommendations on specific operating issues in strict accordance with departmental precedents and applicable policies.
Assist in organizing and coordinating the administrative support of the executive's office functions, to include managing multi-line telephones, maintaining office supplies, disseminating incoming and out-going mail, planning meetings and scheduling travel arrangements. May prepare and disseminate meeting minutes.
Maintain an organized system of automated and manual files that provide a quick reference library of company information used to conduct research and answer questions.
May represent the executive(s) on one or more lower-level internal and external committees.
May direct the duties of a small group of lower level Administrative Assistants and/or Receptionist.
Each team member is expected to be aware of risk within their functional area. This includes observing all policies, procedures, laws, regulations and risk limits specific to their role. Additionally, they should raise and report known or suspected violations to the appropriate Company authority in a timely fashion.
Performs other related duties as required.
■ Minimum Education: High School Diploma or completion of GED.
■ Minimum Experience: One (1) year of experience as a senior level administrative assistant or similar role. Industry and/or departmental specific experience is preferred.
This position does have the potential for a permanent full-time opportunity. Serious inquiries only with administrative assistant experience.