Hire the Best Operations Consultants

I help startups and growing companies optimize Financial Operations and Processes before they turn into cash flow or compliance issues. I have recovered $300K for clients through invoice audits and payment reconciliations, managed payroll and billing for international teams of 40+. I also managed the day-to-day operations, deadline tracking, documentation, and cross-team coordination for compliance projects involving NYC Local Laws 97 and 88, BERDO, GFA, and FlexTech for a construction firm. I bring more than 25 years of experience across operations and finance, along with a Google Project Management Certificate. I am not a compliance advisor. My role is to build and manage the operational systems behind compliance projects, ensuring that deadlines are met, documentation is complete, teams remain coordinated, and nothing falls through the cracks. A few things I have done recently: - Supervised day-to-day operations and process coordination across multiple departments, standardizing workflows and cutting down on recurring errors - Recovered over $300,000 for clients by auditing invoices, fixing payment reconciliations, and tracking down the source of ongoing discrepancies - Ran international payroll and billing for a team of 40+, keeping it accurate and on time - Built automated trackers in Google Sheets and Apps Script that cut down manual work and made it easy to see what needed attention - Wrote the SOPs and documentation that made audits painless and kept financial processes consistent - Managed compliance deadlines and reporting (NYC Local Law 88/97, BERDO, GFA/FlexTech) for a construction company, working closely with their engineers and consultants What I help with: - Day-to-day operations management, supervision, and process improvement - Fixing and setting up financial operations from the ground up - Payment audits, reconciliations, and controls - Payroll, billing, and vendor management, including international teams - Compliance tracking and reporting - Building Notion systems for SOPs, project tracking, and cross-team visibility - Automating workflows, dashboards, and reporting so you're not doing it by hand - Coordinating across teams so nothing falls through the cracks Tools I use: Finance: Xero, QuickBooks PM & Automation: Coda, Notion, Google Sheets & Apps Script, Asana, ClickUp, Monday, Trello Sales & Docs: Pipedrive, DocuSign CRM's: Zoho, Pipedrive and many more I do my best work when a business has outgrown the systems that were holding it together. If that sounds like where things are right now, send me a message. I am happy to talk through what's creating the most pressure.

I handle inbox, calendar, CRM, and day to day operations for busy founders, using systems and automations, so nothing gets missed or waits on you. Most Importantly, you get to have more to focus on growing your revenue. Running a business means there is always something competing for your attention. The inbox needs attention. A meeting needs to be moved. A student hasn't received a response. Your CRM needs updating. A report is due. Someone is waiting for a follow-up. None of these things seem huge on their own. Together, they can take over your entire day. That's where I come in. I'm an Executive Virtual Assistant and Operations Specialist who works with founders, coaches, education businesses, and EdTech teams that need someone dependable to take ownership of the details behind the business. I manage the inbox, calendar, CRM, scheduling, student support, records, follow-ups, reporting, and day-to-day operations, while keeping an eye on what needs to happen next. You won't have to create a task list for every little thing. Give me the context, and I'll take it from there. What I've Already Taken Off Clients' Plates: I cleared 57,000+ unread emails for a physician managing three businesses, built three calendars from scratch, and brought Executive Assistant-level structure to a demanding schedule. I built a 9-table Airtable student management system with automated parent notifications and tutor portals, reducing manual administrative work. I ran operations for a 1,000+ member online learning community, coordinating webinars for 300+ attendees with zero missed sessions. I reduced one client's operations workload through SOP development and process documentation that turned recurring administrative work into a repeatable system. I built a Zapier tutor recruitment pipeline that cut processing time by 47%, and an AI powered voice receptionist (n8n plus Vapi) that raised call answer rates from 60% to 90% while recovering 18 to 22 staff hours a week. These projects have one thing in common: I was brought in because something needed to be handled; and I took ownership of it. Most of my clients are founders and operators who need one person owning the details end to end, whether that's a client pipeline, a launch, or a classroom roster. Here are ways I can bring value to you and your business: 1.Executive Virtual Assistance / Executive Assistant support Administrative Assistant support Inbox and email management Calendar management and scheduling Meeting coordination, preparation, and notes Follow-up tracking Data entry and data management Document and file organization Research and reporting Task and project coordination Client and team communication 2. Training & EdTech Support Student support and student success Student communication and inquiries Student records and data management Student progress and activity tracking Parent communication Tutor, teacher, and faculty support Class and session scheduling Scheduling and rostering Student onboarding and orientation Program and course administration Learning Management System (LMS) support Online education administration Project coordination Record keeping Data accuracy and quality control Progress tracking and reporting Operational checklists Cross-team coordination 3. Operations, Program Support & SOPs Meeting scheduling and rescheduling Session scheduling Tutor and teacher scheduling Calendar coordination across time zones Scheduling conflict resolution Meeting reminders Tools I Work With Airtable • Monday dot com• Notion • Trello • Zapier • n8n • Google Workspace • Google Sheets • Google Calendar • Calendly • Microsoft 365 • Kajabi • Circle • ChatGPT • Claude I'm comfortable working across multiple platforms and learning new software quickly when a project requires it; whether that's an unfamiliar education platform, a CRM, a scheduling system, or a new workflow. Who I Work With I work best with founders, CEOs, coaches, education consultants, online education businesses, tutoring companies, training organizations, and EdTech teams that need more than someone who waits for instructions. You may be at the point where: Your inbox is becoming unmanageable. Your calendar is constantly changing. Follow-ups are slipping through the cracks. Student records need more attention. Your CRM needs someone to keep it accurate. Your team needs help coordinating the moving pieces. You have processes in your head that need to become actual systems. That's the kind of Executive Assistant and Operations work I take ownership of. You get a right-hand partner who keeps track of the details, follows through, communicates clearly, and speaks up when something needs your attention. If you could hand one part of your business to someone tomorrow and never have to worry about it again, what would it be? Send me that problem. Let's talk about how I can take it from there.

Notion Consultant | Business Operations | Project Management | Workflow Systems If your business has projects, tasks, deadlines, SOPs, client information, and follow-ups scattered across different places, the problem usually isn't that you need another tool. You need a system that makes it clear what needs to happen, who owns it, when it is due, and what happens next. That's what I build. I'm a Notion Consultant who helps founders, small businesses, agencies, coaches, consultants, and growing teams organize their projects, tasks, workflows, SOPs, client information, and business operations inside practical systems they can actually use. I build Notion workspaces that bring structure to messy information and make day-to-day work easier to manage. WHAT I CAN BUILD FOR YOU Notion Business Systems Business operating systems Connected databases Dashboards and workspace structures Project and task management systems Team workspaces Knowledge bases Project Management Systems Project trackers Project plans and timelines Task management Milestones and deadlines Dependencies and ownership Status tracking Team accountability Project dashboards CRM & Client Management Lead and client tracking CRM databases Client onboarding Follow-up systems Client portals Customer and relationship management Sales pipeline tracking SOP & Process Systems Standard Operating Procedures (SOPs) Process documentation Checklists Templates Knowledge bases Team documentation Workflow mapping Process improvement Workflow Automation Notion automations Make integrations Zapier workflows Recurring workflows Connected tools and databases Reducing repetitive manual work HOW I APPROACH A PROJECT I don't start by putting your business into a generic Notion template. I first understand how your business works, where information is currently stored, what keeps getting missed, and where your team is spending unnecessary time. Then I: Review your current workflow and requirements Structure the databases, properties, relations, views, and templates Build the Notion workspace and project management system Create dashboards for visibility and reporting Document SOPs and repeatable processes Connect appropriate automation and integrations Test the system and refine it around your actual workflow Provide documentation and a walkthrough so you can use it confidently The goal isn't to create the most complicated Notion workspace. The goal is to create a clear, practical system that your team will actually use. WHAT CLIENTS ARE LOOKING FOR The projects in my research repeatedly require someone who can: Keep projects moving Track deadlines, milestones, and deliverables Coordinate tasks and team members Identify blockers and follow up Create and improve workflows Build and maintain SOPs Organize business information Create operational dashboards Improve processes Work independently Communicate clearly Bring structure to complex or disorganized work That's the way I approach every system I build. REAL UPWORK EXPERIENCE I recently completed a Notion Project Management System Setup for a legal professional. The engagement lasted 88 hours, and the client gave me a 5.0/5 rating, saying: “Odunola is motivated and will make your project happen. He's focused and driven.” That project strengthened my practical experience building and organizing Notion-based project management systems around a client's actual workflow. TOOLS Notion • Notion AI • Make • Zapier • Google Workspace • Google Sheets • Slack • ClickUp • Asana • Monday com • Airtable • Trello I'm also comfortable working with AI tools such as ChatGPT, Claude, and Gemini where they can improve research, documentation, workflows, and productivity. If your current system is scattered across spreadsheets, documents, messages, task boards, and disconnected tools, send me a message. Tell me what you're trying to organize, and I'll help you map out a practical system for it. Notion, Project Management, Business Operations, Project Management Professional, Project Scheduling, Project Workflows, Project Plans, Project Timelines, Process Improvement, Standard Operating Procedure, Automation, Google Workspace, ClickUp, Asana, Administrative Support, Communications, Executive Support, Decision Making, Monday com, Slack, Virtual Assistance, CRM, Client Management, Customer Onboarding, Relationship Management, Business Analysis, Document Control, Task Coordination, Email Communication, Calendar Management, Notion Consultant, Notion Workspace, Notion Dashboard, Notion CRM, Business Systems, Business Operating System, Workflow Automation, Process Design, Workflow Management, Project Coordination, Task Management, Team Collaboration, Operations Management, Operations Coordination, SOP Documentation, Knowledge Management, Information Architecture, Database Design, Workspace Optimization, System Setup, Workflow Optimization, Process Documentation, Client Management, Lead Management.

As a business grows, keeping operations organized becomes just as important as winning new clients. Processes, follow-ups, systems, projects, and client delivery all need attention—and that's where I come in. I help business owners, executives, consultants, and growing teams create structure, improve workflows, and manage the day-to-day operations that keep work moving forward. Whether it's coordinating priorities, managing client onboarding, maintaining CRM systems, building workflows in Notion, or automating repetitive processes, I help businesses operate more efficiently and stay organized as they grow. With 5+ years of experience supporting executives, founders, consultants, and remote teams, I bring a combination of executive support, operations management, systems thinking, workflow automation, and community management. Here's how I can help: ✅ Executive Support • Calendar and inbox management • Meeting preparation and follow-ups • Executive communications • Research and briefing documents • Travel coordination and logistics ✅ Operations & Systems • Notion workspace setup and optimization • Business operating systems • SOP creation and process documentation • Project and task management • CRM management and pipeline tracking • Workflow improvement and process optimization ✅ Automation & AI Workflows • Zapier automations • Automated lead capture and follow-ups • AI-assisted workflows using ChatGPT and Claude • Meeting summaries and action-item tracking • Google Workspace automation ✅ Client Onboarding & Business Support • Lead management and follow-up • Contract and proposal coordination • Client onboarding workflows • Payment tracking and administrative support ✅ Community & Content Support • LinkedIn community management • Community engagement and moderation • Content scheduling and publishing Selected Projects & Experience • Managed executive operations for a consulting business, overseeing CRM updates, meeting preparation, follow-ups, client onboarding, sales support, and operational coordination. • Built a Notion and Zapier lead management system that automatically captured, categorized, and organized incoming leads, reducing manual administration and improving lead visibility. • Designed operational systems for a logistics company, including project tracking dashboards, onboarding workflows, SOP documentation, and executive reporting processes. • Managed the client activation process from contract generation and payment collection through kickoff scheduling and onboarding. • Supported executives across multiple time zones by coordinating schedules, communications, travel logistics, and meeting preparation. • Built Notion workspaces, CRM systems, operational dashboards, and workflow management solutions to centralize information and improve team efficiency. • Managed LinkedIn content publishing, community engagement, prospect outreach, and reporting to support business development efforts. Whether you need a reliable Executive Assistant, operations support, or someone to build and maintain the systems behind your business, I can help create structure, improve efficiency, and keep operations running smoothly.

Growing businesses often reach a point where growth creates operational chaos: processes exist only in people's heads, client onboarding is inconsistent, and teams rely on manual workarounds. Sometimes, information is scattered across various tools, and founders become the bottleneck because critical knowledge, decisions, and workflows depend entirely on them. I help service-based businesses document, automate, and streamline operations by turning fragmented processes into scalable systems. My work goes beyond setting up software. I analyze how a business operates, identify bottlenecks, map workflows, document processes, and implement systems that improve efficiency, accountability, and scalability. Whether you're struggling with inconsistent client delivery, an underutilized CRM, repetitive manual work, poor documentation, or operational inefficiencies that slow growth, I help build the operational infrastructure needed to support your next stage of growth. HERE'S HOW I HELP: ✅ Business Process Mapping & Operational Audits Document existing workflows, identify bottlenecks, uncover gaps, and create clear operational roadmaps that improve efficiency and reduce dependency on key individuals. ✅ Workflow Automation & Process Optimization Eliminate repetitive work through automation, workflow design, and system improvements that create consistency and save valuable time. ✅ SOP Development & Knowledge Management Transform undocumented processes into structured SOPs, internal playbooks, team wikis, onboarding resources, and knowledge bases that support delegation and team growth. ✅ CRM & Client Journey Systems Optimize GoHighLevel and CRM workflows, automate lead follow-up, improve pipeline visibility, and create structured client journeys from inquiry to delivery. ✅ Client Onboarding & Delivery Systems Build onboarding processes, intake workflows, project handoff systems, and operational frameworks that improve client experience and team execution. ✅ Business Process Automation Implement systems that connect your tools, automate routine tasks, streamline approvals, support document workflows, and improve operational efficiency across the business. ✅ AI-Powered Operational Systems Leverage AI to accelerate documentation, reporting, knowledge management, content organization, and internal processes without adding unnecessary complexity. WHAT I CAN HELP YOU BUILD: 📍 Business Process Documentation 📍 SOP Libraries & Operations Manuals 📍 Client Onboarding Systems 📍 CRM Setup, Cleanup & Optimization 📍 Lead Follow-Up & Pipeline Automation 📍 Workflow & Business Process Automation 📍 Operational Audits & Process Mapping 📍 Knowledge Bases & Internal Wikis 📍 GoHighLevel Systems 📍 Notion & ClickUp Workspaces 📍 AI-Assisted Operations Systems 📍 Reporting & Operational Dashboards 📍 Platform Integrations & Workflow Design TOOLS I WORK WITH: GoHighLevel | Notion | ClickUp | Make | Slack | ChatGPT | Claude | Asana | Trello | WordPress | Miro | Airtable | Procore | Google Workspace | Microsoft 365 INDUSTRIES I SUPPORT: • Marketing Agencies • Construction & Consulting Firms • Coaches & Consultants • Professional Service Businesses • Local Service Businesses YOUR OUTCOME ✅ Documented, repeatable processes your team can follow with confidence ✅ Less manual work through streamlined workflows and automation ✅ Improved visibility across projects, clients, pipelines, and operations ✅ Reduced founder dependency with centralized systems and knowledge management ✅ Smoother client onboarding and delivery processes ✅ Scalable operational systems that support growth without adding chaos Ready to get started? Send me a message. Looking forward to working with you. All the best, Chiamaka

🚀 Managing Projects, Engineering Structures, and Building the Systems That Make Businesses Scale I'm a Civil Engineer, Project & Operations Manager and Business Analyst with 10+ years of experience across Construction, IT, Real Estate — serving clients in the US, GCC, and Europe. Whether I am validating structural designs and BOQs, mapping out operational bottlenecks, or implementing custom ERPs to connect the field to the office, I sit at the intersection of hardcore engineering and business strategy. Your business rarely has just one problem — it has several, and they're connected. A project slipping behind schedule. Operations that can't scale. Systems that were cobbled together and never properly aligned. Most consultants treat these in isolation. I don't. ​I don't just deliver projects. I act as your Virtual Technical Director — aligning your people, processes, and systems around what actually drives results. ✅ PROJECT MANAGEMENT Structured delivery across Agile, Scrum, Waterfall, and Hybrid methodologies — adapted to your team's maturity and project complexity, not applied by template. - Full lifecycle management: objectives, WBS, scheduling, resource planning, budget control, and closeout - Risk identification, structured registers, issue management, and escalation paths - Stakeholder alignment and communication from day one through delivery - Deliverables: Project Charters, BRDs, Communication Plans, Risk Registers, Status Reports, SOPs, SLAs, WBS, RBS - Tools: ClickUp, Asana, Jira, Monday, Trello, Notion, Airtable, MS Project, Primavera P6 ✅ CIVIL ENGINEERING & TECHNICAL PROJECT MANAGEMENT My engineering background isn't a separate service — it's what makes everything else different. I take on standalone civil engineering and technical PM mandates for construction and infrastructure clients across Lebanon, the GCC, US and Europe — available for remote, hybrid, and on-site engagements. - Structural analysis & design review: Robot Structural Analysis, ETABS, AutoCAD, Revit, BIM. Load validation for RC and steel. Code compliance audits - CAD drafting & documentation: 2D drawings, site plans, structural layouts, and as-built documentation in AutoCAD and Revit - Material takeoff & cost engineering: detailed MTOs and BOQs for concrete, steel, finishing, and MEP. Bid analysis to prevent overpricing and scope gaps - Foundation & geotech: analyzing soil mechanics reports for piling, retaining walls, and anchors. Landslide stabilization experience - Water, sewer & hydrology: Bentley WaterCAD, SewerCAD, Flowmaster, Culvertmaster. Flood analysis using HEC-RAS and HEC-HMS - Scheduling: critical-path schedules in MS Project and Primavera P6 - Remote QA: Digital Twins, digital reporting workflows, and photo-logging analysis. ✅ OPERATIONS MANAGEMENT Efficient operations aren't built by accident. I audit how your business actually runs, identify where time and revenue are leaking, and build the systems — processes, documentation, KPIs — that fix it durably. - End-to-end process mapping, gap analysis, and redesign for efficiency and scalability - KPI frameworks, performance dashboards, and operational reporting that give leadership real visibility - SOP development, work instructions, and process documentation that outlast any single employee - Resource allocation, capacity planning, and cross-functional team coordination - Change management and team training so new processes are adopted, not just delivered - Tools: Miro, Lucidchart, Microsoft Visio, Whale, Ninety ✅ BUSINESS ANALYSIS & SYSTEMS CONSULTING I sit at the intersection of business strategy and operational technology. Before recommending any system or solution, I make sure I understand the business problem it needs to solve — then I design, implement, and optimize it end to end. - Needs assessment: stakeholder interviews, gap analysis, and feasibility studies to define what your business actually needs — not just what's trending - Requirements documentation: BRDs, Use Cases, User Stories, BPMN process models — the blueprints that align teams and guide implementation - System evaluation, selection, and implementation across CRMs (Zoho, Salesforce, HubSpot, Pipedrive, Go High Level), ERPs (Zoho One, Odoo), RE software (Qualia), HRMS, project platforms (ClickUp, Jira, Monday, Asana), and collaboration tools - Full implementation scope: configuration, workflow automation, data migration, integrations, and team training through to full adoption - Reporting and analytics: Power BI, Tableau, and platform-native dashboards to translate operational data into management decisions - Post-implementation audits: identifying gaps, recovering underused features, and maximizing ROI on systems already in place ⚡ If you need someone who combines engineering precision with operational strategy — and actually implements, not just advises — send me a message. I'll respond within a few hours with whether I'm the right fit and exactly how I'd approach your situation.