Hire the Best Stakeholder Management Specialists
in Kenya

Hi, I'm Mary 👋 I help founders, executives, nonprofits, and mission-driven teams stay organized, informed, and moving forward. With 11+ years of experience in research, program coordination, and executive support, I specialize in turning big ideas into structured action and making sure nothing falls through the cracks. I’m passionate about clarity, connection, and community. Whether I’m researching opportunities, managing outreach, or supporting your day-to-day operations, my goal is simple: help you work smarter, stay prepared, and achieve real impact. What I bring to your project ✅ Research & opportunity sourcing, events, grants, partnerships, speakers ✅ Clear, concise summaries and ready-to-use insights ✅ Executive virtual assistance & inbox/calendar organization ✅ Stakeholder outreach and communication support ✅ Project & workflow coordination to keep everything on track ✅ Proposal writing, reporting, and documentation ✅ Strong attention to detail, structure, and follow-through How I work ✨ Warm, responsive, and collaborative communication ✨ Thoughtful organization,I break complexity into simple steps ✨ A proactive partner who plans ahead, not just someone who waits for tasks ✨ A commitment to quality and integrity in every deliverable Whether you're building a program, scaling your operations, or searching for the right opportunities, I’m here to support you with research you can trust and execution you can rely on. Let’s make meaningful progress together. Mary Wangui

Overwhelmed by an overflowing inbox, missed deadlines, scattered processes, or projects that keep falling behind? I'm a virtual assistant and operations specialist helping founders, executives, and legal teams get out of the weeds — as your executive assistant, ops manager, and systems builder, I don't just clear your task list, I fix why the list keeps piling up. With 8+ years supporting founders and legal professionals, I specialize in executive support, operations coordination, workflow management, SOP development, and legal administration. Whether you're a founder juggling ten priorities or a law firm managing client intake and case deadlines, I build the systems, document the processes, and run the day-to-day so nothing slips. How I have Helped Clients: • Helped founders reclaim 10–15 hours a week through calendar management, inbox systems, and administrative support • Supported legal teams with client intake, matter coordination, document management, and billing using Smokeball, PracticePanther, and MyCase • Designed and documented SOPs that improved onboarding consistency and created repeatable workflows • Coordinated cross-functional projects with teams of up to 15 people, keeping priorities and deliverables on track • Built workflow systems in Asana, ClickUp, Trello, Google Workspace, and Microsoft 365 to improve visibility and cut manual work Core Services • Executive calendar, inbox & email management • Legal administrative & billing support • Operations coordination & workflow management • SOP development & process documentation • Project coordination & task management • Client intake, onboarding & data migration Tools & Platforms Google Workspace • Microsoft 365 • Asana • ClickUp • Trello • Monday • Jotform Legal Case Management Systems Smokeball • PracticePanther • MyCase If your business — or your firm — needs more than task support, I'd love to help you build the structure behind it. Send me a message and let's talk about what's slowing you down.

Managing construction projects across multiple sites, contractors, and reporting lines is complex. I help construction companies, developers, and donor-funded organisations stay in control of that complexity, from baseline to closeout, without the overhead of a full-time hire. I am a PMP-certified Construction Project Manager with over nine years of experience delivering complex infrastructure programmes across East and Sub-Saharan Africa. I have managed multi-site portfolios worth up to USD 40M, led PMO setups from scratch across five countries, and produced board-level reporting for institutional clients including the Global Fund and the Ministry of Health. What I bring to your project: ✔ PMO Setup and Governance Frameworks built from scratch ✔ Construction Schedule Development and Recovery Planning (MS Project, Smartsheet, Primavera P6) ✔ Budget Monitoring, Cost Tracking, and Variance Reporting ✔ Risk Register Development and Management ✔ Contractor and Subcontractor Performance Management ✔ RFI and Submittal Review and Tracking ✔ Earned Value Management and Progress Reporting ✔ Executive Dashboards and Donor-Facing Reports (Power BI, Smartsheet) ✔ Commissioning, Handover, and Close-Out Management ✔ Quantity Takeoff, BOQ Preparation, and Bid Support ✔ Construction Estimating and Cost Planning Recent programme highlights: 85-facility healthcare infrastructure programme across 20 counties in Kenya, USD 8M+, Global Fund financing, owner-side PM and PMO governance across five concurrent contractor packages BSL-3 laboratory refurbishment at the National Public Health Laboratories, Nairobi, coordinating specialist suppliers from Kenya, Dubai, Switzerland, Thailand, and Japan Five-country industrial CAPEX programme, USD 15M+, Kenya, Tanzania, Nigeria, DRC, and Mozambique, PMO established from scratch, EVM tracking, multi-PM team management I am particularly strong in environments where governance systems do not yet exist, where multiple contractors need to be held accountable simultaneously, and where reporting needs to be clear, accurate, and decision-ready for senior audiences. If you need a construction PM who can hit the ground running, build the systems your project needs, and deliver without hand-holding, let us talk. Procore Certified Project Manager: I can manage your projects using industry-standard construction management software from day one. Whether you are already using Procore or considering implementation, I can set up project structures, coordinate RFIs and submittals, track daily logs, manage punch lists, and generate progress reports directly from the platform, giving you real-time visibility into every site without being physically present. I currently support Summit Industrial Flooring in the United States as a freelance estimating and bid coordination assistant, helping their team manage commercial flooring takeoffs and bid preparation using Salesforce, ProEst, and Conga. Core tools: Primavera P6, MS Project, Smartsheet, Procore, Bluebeam Revu, PlanSwift, Power BI, SAP ERP, Google Workspace, Microsoft 365. Contract frameworks: FIDIC, NEC, JBC. Specialisms: PMO setup, earned value management, BOQ preparation, quantity takeoff, construction scheduling, programme controls, donor reporting, contractor performance management, construction estimating, bid coordination.

When your calendar is a mess, your inbox is a trap, and your projects keep stalling, the problem isn't your workload. It's that nothing has a system yet. I'm Caroline, an Executive Assistant and Operations Coordinator. I work with founders, CEOs, consultants, and small remote teams who are scaling quickly and managing growing demands. My job is to build the structure behind your business so you can stay focused on growth. I handle the inbox, the calendar, the project tracking, the SOPs, and the workflows. Without needing to be told twice. I primarily support: ✔ Founders & CEOs ✔ Consultants & Coaches ✔ Small Business Owners ✔ Remote Teams of 2 to 15 people ◆ Calendar & Scheduling ▸ Google and Outlook calendar management ▸ Time blocking for deep work and focus sessions ▸ Conflict-free appointment scheduling ▸ Time-zone coordination for global teams ◆ Inbox & Email Management ▸ Daily triage and priority filtering ▸ Drafting responses in your voice ▸ Follow-up tracking and stakeholder communication ▸ Folder systems and labeling for clean inboxes ◆ Project & Operations Coordination ▸ ClickUp, Asana, and Notion workspace setup and management ▸ Milestone tracking and team follow-ups ▸ Workflow audits to find and fix bottlenecks ▸ CRM hygiene and pipeline updates ◆ SOP & Systems Building ▸ Process documentation and mapping ▸ Internal knowledge base setup ▸ Team onboarding flows ▸ Repeatable systems that run without you ◆ Workflow Automation ▸ Zapier and Make integrations ▸ Automated reminders and data sync between tools ▸ Repetitive task reduction and lead flow automation ◆ Research & Admin Support ▸ Market research and executive summaries ▸ Data entry and spreadsheet management ▸ File organization across Google Drive and Dropbox Tools I use daily: ClickUp · Asana · Notion · Trello · Monday · HubSpot · Zoho · Zapier · Make · Google Workspace · Microsoft 365 · Slack · Zoom · Calendly · Loom · Canva Proof of work: A client hired me to test their product end to end, from onboarding through to upgrade. I documented every friction point and delivered a clean findings report the same week. Their words: "Caroline tested our product from onboarding to upgrading and provided a concise document outlining her findings. Very responsive during the entire process." That's the standard on every project. Why founders keep working with me: ✔ No check-ins needed. You delegate once and I handle it from there ✔ I flag you only when a real decision is required ✔ I build systems so the same problem doesn't come back twice ✔ Confidential information handled with full discretion ✔ I work independently across time zones without hand-holding Ready to get your operations structured? Send an invite or a direct message and let's talk.

With over 𝐨𝐯𝐞𝐫 𝐬𝐞𝐯𝐞𝐧 (𝟕) 𝐲𝐞𝐚𝐫𝐬 of experience, I am a 𝐜𝐞𝐫𝐭𝐢𝐟𝐢𝐞𝐝 𝐩𝐫𝐨𝐣𝐞𝐜𝐭 𝐦𝐚𝐧𝐚𝐠𝐞𝐫 and 𝐨𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬 𝐞𝐱𝐩𝐞𝐫𝐭 leading over 𝟐𝟎+ successful projects across various industries including Tech, Film, Law, Real Estate, and Hospitality. Notable projects include work for 𝐒𝐎𝐍𝐘 𝐓𝐕, 𝐁𝐁𝐂 𝐀𝐟𝐫𝐢𝐜𝐚, 𝐎𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬 𝐀𝐠𝐞𝐧𝐜𝐲, 𝐐𝐮𝐢𝐭𝐞 𝐁𝐫𝐢𝐠𝐡𝐭 𝐅𝐢𝐥𝐦𝐬, 𝐆𝐫𝐞𝐞𝐧 𝐕𝐞𝐧𝐭𝐮𝐫𝐞𝐬, and 𝐁𝐫𝐨𝐚𝐝𝐟𝐢𝐞𝐥𝐝𝐬 𝐈𝐧𝐜. I specialize in the following: ✅Project Planning & Scheduling: Developing and managing project timelines, budgets, and resources, ensuring that projects are delivered on time, within scope, and budget. ✅Budget Management- Creating, tracking, and managing project budgets, ensuring that resources are allocated efficiently and project costs stay within the approved budget. ✅Client Liaison: Serving as clients' main point of contact, maintaining strong relationships, and ensuring that their vision and expectations are met throughout the project lifecycle. ✅Documentation and Reporting: Maintaining accurate records of project progress, including schedules, meeting minutes, and financials. ✅Project Execution: Ensuring that projects are brought to life with precision, from initial planning to completion. ✅Problem Solving: Resolving any issues or challenges during the project, and maintaining positive relationships with all the stakeholders. ⭐𝐇𝐞𝐫𝐞’𝐬 𝐖𝐡𝐲 𝐲𝐨𝐮 𝐬𝐡𝐨𝐮𝐥𝐝 𝐜𝐡𝐨𝐨𝐬𝐞 𝐦𝐲 𝐬𝐞𝐫𝐯𝐢𝐜𝐞𝐬⭐ ✅Fast turnarounds- I am committed to the delivery of excellent work promptly to allow you time for other rewarding pursuits. ✅Offering Solutions: I am an elite problem-solver and researcher, and I pay attention to detail. ✅Honesty: I only commit to taking tasks that I am sure I can handle to meet and exceed expectations. ✅Communication and Responsiveness: I will constantly communicate with you to offer updates on the progress of the project. I possess impeccable verbal and written communication skills. ✅Proficiency in project management tools such as ClickUp, Asana, Airtable, Monday ✅Managing escalations, team dynamics, and stakeholder relationships. ✅Ability to work independently and collaboratively in a fast-paced environment. ⭐𝐓𝐨𝐨𝐥𝐬 𝐚𝐧𝐝 𝐏𝐥𝐚𝐭𝐟𝐨𝐫𝐦𝐬 𝐭𝐡𝐚𝐭 𝐈 𝐜𝐨𝐧𝐬𝐭𝐚𝐧𝐭𝐥𝐲 𝐮𝐬𝐞 𝐟𝐨𝐫 𝐭𝐡𝐞 𝐞𝐟𝐟𝐢𝐜𝐢𝐞𝐧𝐭 𝐫𝐮𝐧𝐧𝐢𝐧𝐠 𝐨𝐟 𝐨𝐩𝐞𝐫𝐚𝐭𝐢𝐨𝐧𝐬⭐ ✅ClickUp ✅Asana ✅Airtable ✅Trello ✅Monday You can be confident that your project will be completed successfully and efficiently. Let’s hop on a call to discuss your specific project needs/ goals.

I help growing teams create the operational clarity that lets work move without friction. Over the past 8+ years, I have worked across SaaS, research, and professional services environments, supporting founders, leadership teams, and distributed teams who need reliable execution across projects, clients, and systems. At Sana AI, I spent over 1,000 hours as the team's core coordination partner, managing 20+ concurrent client onboardings, building and maintaining the help center and internal documentation, and becoming the go-to person for process clarity and setup questions. I owned client relationships end to end, from kickoff through go-live, while keeping internal systems current and leadership informed. That is the kind of work I do best: making sure nothing falls through the cracks, that the right people have the right information, and that execution stays consistent even when priorities shift. What I bring to a team: 1. Client and delivery oversight, aligning expectations, tracking progress, and ensuring work reaches measurable outcomes 2. Cross-functional coordination across distributed and async teams 3. SOP development and documentation that teams actually use 4. Operational visibility through dashboards, reporting frameworks, and structured check-ins 5. Onboarding systems that get new clients and team members up to speed without chaos I hold a Certified ScrumMaster (CSM) credential and a Digital Business Manager (DBM) certification covering project management, ops and systems, and team management. Tools: ClickUp, Asana, Jira, Notion, Monday, HubSpot, Zapier, GHL, Google Workspace, Slack. I work best in long-term partnerships with teams that value clarity, calm execution, and consistent delivery over reactive firefighting.