Hire the Best Executive Assistants
in Germany

I bring ideas to the table and execute them without hand-holding. I’m someone who can think critically, stay organized under pressure, communicate effectively and professionally, keep projects moving, and help hold the operational side of the business. I work independently without needing constant direction I can complete tasks without supervision I performs well without close oversight I take initiative before being told I find solutions without needing help What I Will Do - Help manage scheduling, reminders, follow-ups, and calendar coordination - Draft, organize, and respond to routine emails and messages - Keep Google Docs, Sheets, Drive folders, notes, checklists, and SOPs organized - Turn messy notes or conversations into clear action items, summaries, and next steps - Support light data entry, research, vendor/customer follow-up, and basic reporting - Use ChatGPT or similar AI tools to summarize information, draft messages, and improve workflows - Help keep projects and tasks organized in tools such as ClickUp, Asana, Notion, Airtable, or similar systems Skills that I have - Strong written English and clear communication - Organized, dependable, and comfortable following up without being micromanaged - Good judgment with sensitive business information - Comfortable asking clarifying questions and documenting repeatable processes - Able to work independently, catch details, and keep tasks moving - Prior VA, executive assistant, operations assistant, admin, or customer support experience I support growing business with handling emails, client follow-ups, and daily operational tasks. I’m proactive, flexible, organised, responsive, and reliable. I will consistently go above and beyond to complete all tasks to the highest standard. I am committed to driving growth for your team and am willing to invest significant time, tailor my strategies specifically to your business needs. I am not satisfied with mediocrity; I am driven to achieve outstanding results through continuous refinement and improvement. Availability I am available 30–40 hours per week, with reliable overlap with your working hours. I can consistently work 9:00 AM – 3:00 PM California time Airtable, ClickUp, Trello, Asana, Monday, Notion, HoneyBook, Make, Zapier, n8n, Pabbly, GoHighLevel (GHL), HubSpot, Salesforce, Gmail, Slack, Outlook, Google Calendar, Calendly, Motion, Google Workspace, Google Drive, Dropbox, DocuSign, QuickBooks, Xero, Stripe, Meta Business Suite, Buffer, Hootsuite, Loom, Zoom, OpenAI

Hey there! ✨ My name is Chiara and I’m a Virtual Assistant with a strong passion for organization, time management, and helping others stay on top of their goals - I don´t only help you scheduling and lighten the load, I provide value and extra time for you to spend on the things you really want to do. I also love to take over Social Media Management; no matter if it`s scheduling posts, creating content or interacting with your community - that is exactly what I do best! I have hands-on experience managing calendars, taking over everyday tasks, and keeping schedules running smoothly in my clients life. Here’s what I bring to the table 🙌 • Strong organizational and scheduling skills • Clear, friendly communication • Quick learner and open to new things • Familiar with Google Workspace, Canva, and social media • Eager to support clients and grow with them long-term I`m looking forward to hearing from you and eager, to provide value to your business!

I have over 15 years of experience in executive support and office operations, and I genuinely enjoy helping leaders and teams stay organized, focused, and stress-free. Supporting founders and executives is my passion—it’s rewarding to make their workday run smoothly while learning from their experience. I’m hands-on, reliable, and thrive on creating structure and clarity in busy environments. I’ve managed executive operations, coordinated global travel, and led office operations across international locations, building teams and improving processes along the way. I’m fluent in English and German, and also speak Ukrainian and Russian. I love working with diverse teams and creating positive, well-organized workplaces where people can do their best work

You built your business doing what you love. Now you're drowning in operations you didn't sign up for. I'm Petros - an Executive Operations Partner who helps founders, creators, and coaches reclaim their time through structured accountability and AI-powered systems. I architect your backend, automate what should be automated, and hold you accountable to what actually moves the needle. Bilingual in German and English. Trusted with sensitive projects - Discretion. 100% client success score. $10K+ in client earnings. My Journey: From VA to Operations Partner I started as a Virtual Assistant three years ago, handling inbox management, calendar scheduling, and customer support for busy entrepreneurs and companies. Through hundreds of client interactions across industries, I recognized most founders don't lack ambition - they lack operational infrastructure and external accountability. So I evolved. I deepened my expertise in AI workflow automation, systems architecture, and progress facilitation. Today, I operate as a strategic partner, not only as a task-doer. My VA foundation means I can handle premium-level operational support when you need it - executed with the speed, discretion, and professionalism that only comes from years of frontline experience. How I Deliver Results: Operational Architecture The backend systems that make your business invisible to you - until you need them. I build and maintain the operational infrastructure that lets you focus on revenue-generating work: - Inbox and communication systems that filter noise and surface what matters - Calendar and meeting operations with prep, summaries, and action tracking - CRM and project management (Notion, ClickUp, HubSpot) configured to your workflow - SOPs and process documentation that survive turnover and scale with your team - Premium-level VA execution when you need reliable, high-standard operational support Executive Accountability The structure and support that turns intentions into execution. Weekly check-ins, goal tracking, and progress facilitation for people who are already driven but need external structure: - Weekly planning and prioritization aligned to quarterly goals - Progress tracking and pattern analysis to identify what's working - Resistance navigation - support through overwhelm, procrastination or self-sabotage - Micro-step systems that make big goals feel actionable AI Workflow Orchestration Smart automation that preserves quality while eliminating repetition. I design human-AI collaboration systems: - AI-optimized workflows for research, drafting, and content operations - Smart automations connecting your tools (CRM to Email to Project Management) - Quality-controlled AI output - human oversight on everything that represents your brand - Realistic AI strategy - ethical, effective, tailored to your tech comfort level Content Operations The production engine behind your creative output. Not just editing - content systems: - Podcast and video editing (Final Cut Pro, Descript, CapCut) - Content repurposing workflows—one piece of content becomes 5+ assets - Strategic content planning and editorial calendars - AI-enhanced drafting with human final polish Customer Experience Operations Protecting your brand when things go wrong. 5+ years in high-volume support. I manage the moments that make or break client relationships: - Shopify, HubSpot, Zendesk, Salesforce ticket management - Refund and escalation handling with brand-preserving communication - Customer journey optimization - fixing friction before it becomes a complaint - Discreet, confidential work with sensitive data Who I Work Best With I work best with passionate, ambitious people who are excellent at their craft but exhausted by the operations surrounding it: - Creators and podcasters who need production systems, not just editing - Coaches and course creators who need operational infrastructure that scales - Health and wellness professionals (nutritionists, trainers, Heilpraktiker, physiotherapists) who need calm, structured systems - not more hustle - Founders who need a thinking partner, not just a task-doer Common thread: You want to do meaningful work without sacrificing your sanity. You value structure, but not rigidity. And you're ready to invest in systems that pay for themselves in reclaimed time and mental bandwidth. Engagement Models Project-Based: Flat-fee engagements for workflow design, SOP creation, CRM setup, or AI automation builds. Scope-defined, timeline-bound, outcome-delivered. Ongoing Partnership: Monthly retainers for dedicated operational support, weekly accountability calls, and ongoing systems optimization. This is not "hours for tasks"—it's a strategic partnership with defined deliverables and clear ROI. Hourly consultations available for specific advisory needs. Tools: Google Workspace | Notion | ClickUp | Salesforce | Loom | Final Cut Pro | Canva Be Relaxed. Be Productive.

Execution? Sure. But if you’re also hiring for ‘make chaos make sense,’ you just found her. A Certified Chaos Controller™ 👌 8+ years of experience as a remote operator, I sit in the space between vision and execution,translating founder priorities into systems, I like getting my hands dirty, making sure the ship isn’t sinking while helping steer it in the right direction. Your ride or die. Hi, I am Saharah! Scaling is exciting… until execution starts breaking down. That’s where I come in. - Top Rated, - 100% Job Success Chief of Staff covering executive operations and strategic projects, serving as an Operations Partner for founder-led AI and SaaS startups, focused on turning strategy into structured execution. Think Donna from Suits: always a few steps ahead, reading the room, and quietly keeping everything (and everyone) in line ❤️ I’m bubbly, personable, warm, and relational. love building strong culture and positive relationships with both clients and teams. 😊😎 Because scaling isn’t just about systems, it’s about people, clarity, and momentum. I’ve helped scale 12+ founder-led startups by: ✔ Strategy & Founder Enablement Translated executive vision into execution plans and aligned priorities. Gatekeeper of Time enforced focus, prioritized work, and protected execution cadence. ✔ Cross-Functional Alignment Coordinated initiatives across 5 departments, C-suite leaders, and shareholders, reducing workflow friction and improving alignment by 35%. ✔ Talent & Team Optimization Built teams, coached C-suite leaders, managers, and interns, and designed onboarding and performance systems that increased efficiency by 25–30%. ✔ Investor & Stakeholder Support Preparing materials and supporting communications to keep stakeholders aligned and confident. ✔ Startup Operations, Automation & Systems Implemented SOPs, dashboards, and automated workflow systems using GoHighlevel, Claude, ClickUp, and HubSpot, improving accountability and reducing errors. ✔ Growth & Business Operations Support Assisting with operational execution across launches, partnerships, and growth initiatives. ✔ Compliance, HR & Risk Management Developed HR, legal, and compliance processes ensuring full regulatory alignment, improving contract success rates by 20%. ✔ And yes, I’m also excellent at knowing exactly when a coffee break is strategically needed 😆 Core Expertise: Executive Business Partner | Chief of Staff | People & Culture| Startup Operations | Founder Enablement | Hiring & Recruitment | Team Onboarding & Performance | Team Management | Project Management Tools (ClickUp, Jira, Trello, etc. ) Automation Systems (HubSpot, Go High Level, Claude, etc.) l AI Tools l SOPs & Process Design l OKRs & Execution Tracking l Cross-Department Coordination l Launch & Marketing Support l Stakeholder & Investor Communication Industries: SaaS | Service Based l Automotive Aftermarket l E-commerce | Fintech l AI l Healthcare | Life Sciences Technology l Legal | Media l Podcast | Digital Marketing Services l Insurance COMPENSATION preferred: ✔I work on a fixed monthly rate for strategic roles, billed weekly. ✔Engagements start at a minimum of 10 hours per week. ✔My focus is on outcome-driven delivery, prioritizing measurable results over time spent. Note: My profile rate is a baseline rate and may be adjusted based on the scope, complexity, and expectations of the position. What I Value from YOU ✔ Recognizes that executing operations is different from just envisioning them. ✔ Fosters a kind, collaborative culture. ✔ Grants trust and autonomy to make high-impact decisions. ✔ Invests in team growth, development, and performance. ✔ Respects my time as I respect yours. ______________________________________ Why Me? I think with you, act ahead of you, and take ownership of outcomes alongside you. Part strategic partner, part second brain, part operational backbone. I blend emotional intelligence, structure, and execution to help founders move faster, think clearer, and scale with less chaos. If you’re looking for someone to simply manage a calendar and stay silent, I’m probably not the right fit. If you want someone who can anticipate problems, streamline operations, protect your time, and bring clarity to chaos, then we should talk. _______________ Dog Lover 🐶 Coffee-powered remote worker ☕ Filipina in Germany trying to survive winter 🇵🇭➡️🇩🇪 Moved countries, survived paperwork, can handle pressure Usually working with music and 17 open tabs 🎧 🌸 Friendly, reliable, and suspiciously organized 🌸 I’m a Virgo, so “let me organise that for you” is basically my personality ♍ Please ensure there is a genuine hiring need before reaching out, as I prioritise focused and productive collaborations with committed clients. Ciao!

Hi there! You've arrived at the correct place; thank you for seeing my profile. Your go-to freelancer for all things related to digital marketing, assistance, and recruiting. Here are my skills and expertise: ✅RECRUITING Having recruitment expertise, I am experienced at matching exceptional candidates with suitable positions through in-depth interviews, utilizing ATS platforms like Workday, Lever, and Greenhouse, while proficiently sourcing talent via Indeed, Glassdoor, and LinkedIn Recruiter, employing sophisticated tools like Hiretual and SeekOut, implementing Boolean search strategies, conducting psychometric tests and competency-based interviews for candidate assessment, and enhancing employer branding through effective use of career pages, social media, and recruitment marketing techniques. ✅BUSINESS I bring a solid background in international business and entrepreneurial experience, backed by strategic insights gained from internships at top companies and key roles in Singapore's IT sector. I’m also skilled at optimizing business processes with tools like Asana, Notion, Trello, Slack, and Microsoft Office Suite, which helps boost productivity and efficiency within organizations. ✅DIGITAL MARKETING I’m skilled in digital marketing, using tools like Hootsuite and Google Analytics to enhance brand visibility on platforms like Instagram and LinkedIn with tailored marketing plans. I also create engaging content, producing videos and presentations with Canva and Adobe Creative Suite to maintain a consistent brand message. ✅PROJECT MANAGER I analyze data with tools like Google Data Studio and Excel to create visualizations that support informed decision-making. I manage projects from start to finish using Jira and Agile methodologies, and my versatility allows me to tackle various challenges while keeping everything running smoothly. Let's talk! I will reply in a day or two. Schedule a free initial call with me to discuss the countless options!