Hire the Best Executive Assistants
in Germany

I have over 15 years of experience in executive support and office operations, and I genuinely enjoy helping leaders and teams stay organized, focused, and stress-free. Supporting founders and executives is my passion—it’s rewarding to make their workday run smoothly while learning from their experience. I’m hands-on, reliable, and thrive on creating structure and clarity in busy environments. I’ve managed executive operations, coordinated global travel, and led office operations across international locations, building teams and improving processes along the way. I’m fluent in English and German, and also speak Ukrainian and Russian. I love working with diverse teams and creating positive, well-organized workplaces where people can do their best work

You built your business doing what you love. Now you're drowning in operations you didn't sign up for. I'm Petros - an Executive Operations Partner who helps founders, creators, and coaches reclaim their time through structured accountability and AI-powered systems. I architect your backend, automate what should be automated, and hold you accountable to what actually moves the needle. Bilingual in German and English. Trusted with sensitive projects - Discretion. 100% client success score. $10K+ in client earnings. My Journey: From VA to Operations Partner I started as a Virtual Assistant three years ago, handling inbox management, calendar scheduling, and customer support for busy entrepreneurs and companies. Through hundreds of client interactions across industries, I recognized most founders don't lack ambition - they lack operational infrastructure and external accountability. So I evolved. I deepened my expertise in AI workflow automation, systems architecture, and progress facilitation. Today, I operate as a strategic partner, not only as a task-doer. My VA foundation means I can handle premium-level operational support when you need it - executed with the speed, discretion, and professionalism that only comes from years of frontline experience. How I Deliver Results: Operational Architecture The backend systems that make your business invisible to you - until you need them. I build and maintain the operational infrastructure that lets you focus on revenue-generating work: - Inbox and communication systems that filter noise and surface what matters - Calendar and meeting operations with prep, summaries, and action tracking - CRM and project management (Notion, ClickUp, HubSpot) configured to your workflow - SOPs and process documentation that survive turnover and scale with your team - Premium-level VA execution when you need reliable, high-standard operational support Executive Accountability The structure and support that turns intentions into execution. Weekly check-ins, goal tracking, and progress facilitation for people who are already driven but need external structure: - Weekly planning and prioritization aligned to quarterly goals - Progress tracking and pattern analysis to identify what's working - Resistance navigation - support through overwhelm, procrastination or self-sabotage - Micro-step systems that make big goals feel actionable AI Workflow Orchestration Smart automation that preserves quality while eliminating repetition. I design human-AI collaboration systems: - AI-optimized workflows for research, drafting, and content operations - Smart automations connecting your tools (CRM to Email to Project Management) - Quality-controlled AI output - human oversight on everything that represents your brand - Realistic AI strategy - ethical, effective, tailored to your tech comfort level Content Operations The production engine behind your creative output. Not just editing - content systems: - Podcast and video editing (Final Cut Pro, Descript, CapCut) - Content repurposing workflows—one piece of content becomes 5+ assets - Strategic content planning and editorial calendars - AI-enhanced drafting with human final polish Customer Experience Operations Protecting your brand when things go wrong. 5+ years in high-volume support. I manage the moments that make or break client relationships: - Shopify, HubSpot, Zendesk, Salesforce ticket management - Refund and escalation handling with brand-preserving communication - Customer journey optimization - fixing friction before it becomes a complaint - Discreet, confidential work with sensitive data Who I Work Best With I work best with passionate, ambitious people who are excellent at their craft but exhausted by the operations surrounding it: - Creators and podcasters who need production systems, not just editing - Coaches and course creators who need operational infrastructure that scales - Health and wellness professionals (nutritionists, trainers, Heilpraktiker, physiotherapists) who need calm, structured systems - not more hustle - Founders who need a thinking partner, not just a task-doer Common thread: You want to do meaningful work without sacrificing your sanity. You value structure, but not rigidity. And you're ready to invest in systems that pay for themselves in reclaimed time and mental bandwidth. Engagement Models Project-Based: Flat-fee engagements for workflow design, SOP creation, CRM setup, or AI automation builds. Scope-defined, timeline-bound, outcome-delivered. Ongoing Partnership: Monthly retainers for dedicated operational support, weekly accountability calls, and ongoing systems optimization. This is not "hours for tasks"—it's a strategic partnership with defined deliverables and clear ROI. Hourly consultations available for specific advisory needs. Tools: Google Workspace | Notion | ClickUp | Salesforce | Loom | Final Cut Pro | Canva Be Relaxed. Be Productive.

Hi, I’m Sarah — thanks for stopping by! I’m a proactive, organized and thoughtful Executive Assistant from Germany who loves bringing structure, clarity and calm into fast-paced environments. I support busy founders and executives by taking full ownership of their day-to-day operations so they can stay focused, efficient and stress-free. For the last 5+ years, I’ve worked as an Office Manager and Executive Assistant across multiple companies, supporting teams with everything from administrative tasks to operations, communication, coordination and problem-solving. I’m reliable, forward-thinking and naturally solution-oriented but also warm, friendly and easy to work with. ✨ What I Help You With · Calendar & inbox management · Travel planning and meeting coordination · Operations & office management · Accounting · Project support · Communication handling (internal & external) · Research, documentation & data entry · IT support (on/offboarding, user admin, 1st-level support) · Digital tools setup & management I take care of the details so you can focus on your priorities. ✨ Why Clients Love Working With Me · Organized, focused and calm under pressure · Excellent communicator with a warm, friendly approach · High attention to detail · Naturally proactive and solution-oriented · Tech-savvy and quick to adapt to new tools I bring clarity and structure and I genuinely care. I don’t just complete tasks — I help you create a smoother, more efficient workflow. ✨ Technical Skills Google Workspace • Slack • Microsoft Office • Notion • Trello • Jira • Confluence • Monday.com • Canva • SAP Concur • Device Management (Way) • macOS admin • User administration ✨ Experience Summary · 5+ years as Office Manager & Executive Assistant · Supporting executives at Buying Labs GmbH, Loved GmbH and Depal GmbH · Strong background in operations, communication & project coordination · Event management apprenticeship with hands-on organizational experience · Customer-facing background (restaurant/service) — excellent people skills · IT-friendly: onboarding/offboarding, user admin, tools & device management ✨ A Few Words About My Approach I love bringing order to chaos. I enjoy creating structure, noticing small details and supporting people in a way that makes their day easier and lighter. My goal is always to make you feel supported, understood and able to focus on what truly matters in your business and life. If you’re looking for a dependable, organized and friendly partner to support you long-term, I’d love to work with you!

Courteous Customer Service Representative that is constantly developing innovative ways to exceed customer expectations. Establishes success by listening to customer needs, following company policies, and working to find a resolution that benefits the company and the customer. Uses every customer interaction as an opportunity to improve professionally.

Hey there! ✨ My name is Chiara and I’m a Virtual Assistant with a strong passion for organization, time management, and helping others stay on top of their goals - I don´t only help you scheduling and lighten the load, I provide value and extra time for you to spend on the things you really want to do. I also love to take over Social Media Management; no matter if it`s scheduling posts, creating content or interacting with your community - that is exactly what I do best! I have hands-on experience managing calendars, taking over everyday tasks, and keeping schedules running smoothly in my clients life. Here’s what I bring to the table 🙌 • Strong organizational and scheduling skills • Clear, friendly communication • Quick learner and open to new things • Familiar with Google Workspace, Canva, and social media • Eager to support clients and grow with them long-term I`m looking forward to hearing from you and eager, to provide value to your business!

Hi there, welcome to my profile.✨ Before it's going too deep here, some hard facts about me: - employed in an international agency as a team assistant (professional experience >10 years) - Travel planning, booking and accounting using SAP - credit card processing - virtual assistance to the managing directors / teams - Presentation creation (PPX, Keynote, Google) - appointment coordination - Freelancer bookings - Preparation of outgoing invoices - Correspondence with service providers - contract management Please don't hesitate to contact me.🚀 I look forward to working with you! ✨