Hire the Best Personal Assistants

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4.7/5
Based on 46,295 client reviews
Celestinah O.

Lagos, Nigeria

$5/hr
4.8
14 jobs

Are you spending too much time managing emails, calendars, follow-ups, admin tasks, and social media instead of focusing on your business? That's where I come in. I'm Celestinah, a Personal Virtual Assistant, Executive Assistant, and Administrative Support Specialist helping founders, executives, entrepreneurs, and growing businesses stay organized, responsive, and on top of their daily operations. I take care of the work that keeps piling up from Inbox & Email Management, Calendar Management, Scheduling, Administrative Support, and Data Entry to Social Media Management, Online Research, CRM Updates, and day-to-day virtual assistance. I don't just complete tasks. I help create a smoother workflow, keep communication organized, make sure important follow-ups don't get missed, and give you back time to focus on your priorities. Here's how I can support you: • Personal & Executive Virtual Assistance • Email & Inbox Management • Calendar Management & Scheduling • Administrative & Daily Task Support • Social Media Management & Content Scheduling • CRM Management & Data Entry • Online Research & Lead Generation • File & Document Organization • Customer & Email Support • Project & Task Coordination • Meeting Notes & Follow-Ups • Canva & Presentation Support Clients work with me because I'm organized, responsive, detail-oriented, proactive, and reliable. I communicate clearly, respect deadlines, and look for ways to make your workflow easier—not simply wait for instructions. If your inbox, calendar, admin tasks, or social media are taking more of your time than they should, send me a message. Personal Virtual Assistant, Personal VA, Virtual Assistant, Virtual Assistance, Executive Virtual Assistant, Executive VA, Executive Assistant, Executive Administrative Assistant, Personal Assistant, Personal Executive Assistant, Virtual Executive Assistant, Executive Support, Executive Assistant Services, Personal Assistant Services, Executive Administrative Support, Personal Administrative Support, Remote Virtual Assistant, Remote Executive Assistant, Dedicated Virtual Assistant, Professional Virtual Assistant, Business Virtual Assistant, Small Business Virtual Assistant, Startup Virtual Assistant, Entrepreneur Assistant, Founder Assistant, CEO Personal Assistant, Executive Office Assistant, Virtual Office Assistant, Online Personal Assistant, Online Virtual Assistant, Administrative Virtual Assistant, Administrative Support, Administrative Assistant, Administrative Services, Administrative Assistance, Business Administrative Support, Executive Administrative Support, Remote Administrative Support, Virtual Administrative Support, Business Support, Business Support Specialist, Office Support, Virtual Office Support, Office Administration, Executive Office Management, Administrative Operations, Business Operations Support, Operations Support, Operations Assistant, Back Office Support, Business Operations, Digital Office Management, Task Coordination, Task Management, Task Tracking, Task Prioritization, Daily Task Management, Productivity Support, Business Productivity, Workflow Management, Workflow Organization, Process Management, Process Optimization, Systems and Processes, SOP Support, SOP Creation, Workflow Automation, Project Coordination, Project Support, Operations Coordination, Inbox Management, Inbox Manager, Inbox Organization, Inbox Administration, Inbox Support, Inbox Zero, Email Management, Email Manager, Email Assistant, Email Support, Email Organization, Email Administration, Email Correspondence, Email Communication, Email Handling, Email Filtering, Email Sorting, Email Prioritization, Email Follow-Up, Email Follow-Up Management, Email Response Management, Email Drafting, Email Organization Services, Executive Inbox Management, Personal Inbox Management, Business Inbox Management, Executive Email Management, Gmail Management, Gmail Support, Outlook Email Management, Outlook Support, Email Workflow Management, Communication Management, Client Communication Management, Professional Email Management, Business Email Management, Calendar Management, Calendar Manager, Calendar Organization, Calendar Coordination, Executive Calendar Management, Personal Calendar Management, Business Calendar Management, Google Calendar Management, Google Calendar, Outlook Calendar, Scheduling, Scheduling Assistant, Appointment Scheduling, Appointment Management, Meeting Scheduling, Meeting Coordination, Meeting Management, Executive Scheduling, Personal Scheduling, Business Scheduling, Time Zone Scheduling, Time Management, Diary Management, Schedule Management, Schedule Coordination, Calendar Support, Appointment Coordination, Reminder Management, Deadline Management, Event Scheduling, Event Coordination, Zoom Meeting Coordination, Calendly Management, Social Media Management, Social Media Manager, Social Media Assistant, Social Media Support, Social Media Administration, Social Media Marketing Support

  • Administrative Support
  • Data Entry
  • Email Communication
  • Personal Administration
  • Virtual Assistance
  • Email Management
  • Customer Support
  • Online Chat Support
  • Social Media Management
  • Project Management
  • Google Workspace
  • Calendar Management
  • Communications
  • Office Management
  • Executive Support
  • Team Management
  • Appointment Scheduling
  • Project Management Support
  • Meeting Scheduling
  • Social Media Content
Alessia P.

Rome, Italy

$45/hr
5.0
229 jobs

Travel Planner, Personal & Executive Assistant, and Luxury Concierge with 14+ years of experience across private clients and international companies. Luxury Travel Planning — custom itineraries across Italy, Europe and worldwide. Honeymoons planned couple by couple, family trips, VIP luxury journeys, ski holidays, and adventure travel. Villas, yachts, private drivers, restaurant tables that don't officially exist, and full logistics across multiple countries. When something breaks mid-trip, I'm already fixing it before you've noticed it broke. Personal, Virtual & Executive Assistant Support — calendar management and priorities across time zones, travel coordination with real-time problem-solving, vendor negotiation and follow-ups that don't fall through the cracks. Social media management, inbox management, stakeholder communication, presentations, reports, online shopping, deliveries, appointment scheduling, and personal errands — the kind of support that means you stop thinking about the details. Wedding Planning, Corporate Retreats & Event Planning — I'm the founder of The Italian Chapter, a boutique agency designing destination weddings, corporate retreats and incentive programmes across Italy for international clients. 500+ projects delivered, for groups from 10 to 150 people. Venue sourcing, guest logistics, accommodation, on-site presence, built around your objectives, not a fixed package. Fast replies, updates you don't have to chase, problems solved before they reach you. If you want someone who takes full ownership and handles the unexpected without you finding out about it after the fact, message me.

  • Virtual Assistance
  • Travel & Hospitality
  • Executive Support
  • Travel Planning
  • Lifestyle & Travel
  • Travel Itinerary
  • Personalized Trip Plan
  • Business Travel
  • Leisure Travel
  • Event Planning
  • Calendar Management
  • Event Management
  • Email Management
  • Corporate Event Planning
Jennifer M.

Long Beach, California

$45/hr
4.8
42 jobs

I help busy executives, founders, families, and growing businesses stay organized, responsive, and focused by managing the details behind the scenes. With 15+ years of experience in hospitality, business operations, client service, project coordination, and sales, I bring a proactive, solutions-focused approach to Executive Assistant and Personal Assistant support. As the co-owner of a boutique hospitality production company, I’ve managed complex schedules, client communications, proposals, vendors, staffing, travel logistics, invoicing, events, and multiple simultaneous projects. I’m comfortable working independently, communicating with executives and clients, and taking ownership of tasks from start to finish. How I Can Support You • Calendar and inbox management • Meeting scheduling and follow-up • Domestic and international travel planning • Research and vendor sourcing • Personal scheduling and lifestyle coordination • Project and task management • CRM updates and lead tracking • Proposal and document preparation • Client and vendor communication • Expense tracking and invoicing support • Event and hospitality logistics • Household and family coordination • B2B and B2C sales outreach • Lead follow-up and appointment setting Sales & Business Development Support I also bring hands-on B2B and B2C sales experience and can assist with: • Prospecting and lead generation • Cold and warm outreach • Discovery calls • Follow-up sequences • CRM management • Proposal preparation • Client relationship management • Appointment setting • Consultative sales and closing support Tools Google Workspace • Microsoft Office • Outlook • Asana • Slack • Zoom • Canva • QuickBooks • PandaDoc • CRM Platforms • Scheduling Software What You Can Expect • Clear and professional communication • Strong attention to detail • Fast follow-through • Discretion and confidentiality • Independent problem-solving • Organized systems and documentation • A calm, hospitality-focused approach to client service I’m particularly well suited for founders, executives, entrepreneurs, private families, and small teams who need a reliable right hand capable of handling both day-to-day details and larger projects. If you need someone who can step in, get organized quickly, and keep things moving without constant supervision, I’d be happy to discuss your project.

  • HubSpot
  • Automation
  • Instagram Plugin
  • Zapier
  • Pipedrive
  • PandaDoc
  • API Integration
  • Stripe
  • QuickBooks Online
May C.

Porac, Philippines

$5/hr
5.0
2 jobs

I am confident in my abilities and I love what I do. I work quickly, efficiently and positively. I'm extremely motivated and great manager of time. This are some of my skills: Social Media Management Flexible Administrative Skills Excellent Communication Knowledge in google products, Microsoft Offices. and other Virtual Assistant Tools Resourcefulness •Logistics & Courier Operations •Shipment Tracking & Monitoring •Shipment Exceptions & Carrier Claims •Trace Follow-ups & Escalation Handling •Administrative Support & Data Entry •Email Management & Client Follow-ups •Spreadsheet & Report Management •Attention to Detail & Time Management

  • Data Entry
  • Microsoft Excel
  • Scheduling
  • Light Bookkeeping
  • Canva
  • Recruiting
  • Research Documentation
  • Social Media Management
  • Management Skills
  • Human Resource Management
  • Customer Service
  • Data Analysis
  • Logistics Management
Yasir A.

Karachi, Pakistan

$5/hr
5.0
2 jobs

🏆 TOP RATED 🎖 | 5000+ PROJECTS DONE | Hello, my name is Yasir, and I have over 13 years of experience as a highly skilled data entry specialist and personal assistant. I specialize in various Skills, including email management, data entry, typing, web research, WordPress management, import/export specialist, Excel calculations, CRM administration, and graphic design, among others. I have completed more than 5000+ orders here on Fiverr/Organizations. I am dedicated to providing high-quality assistance and ensuring client satisfaction. Feel free to contact me at any time, as I am always ready to help. Thank you, and stay safe! Yasir Here are the latest reviews from my clients on All Business Platform. ⭐️⭐️⭐️⭐️⭐️ great job and very professional ⭐️⭐️⭐️⭐️⭐️ Helpful and highly responsive ⭐️⭐️⭐️⭐️⭐️ very good work ⭐️⭐️⭐️⭐️⭐️ Work was done above my satisfaction or expectation! I intend to do everything that I need done. ⭐️⭐️⭐️⭐️⭐️ The websites were super helpful and easy to use. ⭐️⭐️⭐️⭐️⭐️ He was very understanding and fast to delivery while getting order perfect ⭐️⭐️⭐️⭐️⭐️ Great and fast! ⭐️⭐️⭐️⭐️⭐️ And incredible job looking forward to doing more work with you ⭐️⭐️⭐️⭐️⭐️ Great job attention to detail contacts was impeccable. Looking forward to more projects with this young man. ⭐️⭐️⭐️⭐️⭐️ I cant believe how fast the delivery was, I am so happy with the work!! ⭐️⭐️⭐️⭐️⭐️ Always fantastic delivery, communication, and work. Really happy with the collaboration and would highly recommend! ⭐️⭐️⭐️⭐️⭐️ Fantastic delivery! The first response was already a draft of the work. He went beyond the expectations, delivered very quickly and great work and communications were very pleasant and professional. Would highly recommend and definitely hire for future work. Thanks loads! ⭐️⭐️⭐️⭐️⭐️ SOLID WORK AND COMS ⭐️⭐️⭐️⭐️⭐️ Did Excellent Work , Extremely great business partner here, happy to have met him🫡 ⭐️⭐️⭐️⭐️⭐️ DID AN AWESOME JOB ON MY WORK, I AM VERY SATISFIED WITH IT ⭐️⭐️⭐️⭐️⭐️ Yes liked it a lot to work with Yasl. Fast response and quick delivery ⭐️⭐️⭐️⭐️⭐️ Did an extremely Great Job on this Project, No Mistakes an did Everything Fast! ⭐️⭐️⭐️⭐️⭐️ GREAT WORK AS ALWAYS!!!💪 ⭐️⭐️⭐️⭐️⭐️ Very Awesome Work, with Great Details, Best Worker Ever!! ⭐️⭐️⭐️⭐️⭐️ Very great communication, stayed up to to 4am just to help me finish my project! ⭐️⭐️⭐️⭐️⭐️ AWESOME WORK WITH FINE DETAILS, NO MISTAKES, ALL OF THE WORDS WERE SPELLED CORRECTLY AS WELL ⭐️⭐️⭐️⭐️⭐️ Great communication! ⭐️⭐️⭐️⭐️⭐️ Excellent service that provided us with exactly what we needed. This seller always delivers top-class work. ⭐️⭐️⭐️⭐️⭐️ Excellent job done Thank you ⭐️⭐️⭐️⭐️⭐️ This experience was amazing and we recieved more than we asked for in terms of final results. Our requirements were very complex,but with total committed he completed the task on and on budget. I'm looking forward to working with you in the future. ⭐️⭐️⭐️⭐️⭐️ Yasir you are Great help in my project, I would certainly recommend to any one, Very quick, Thorough, and helped with my excel problem, He understood what I needed to get done, Showed me how he did it and was done in a timely matter, Very pleased! He worked all night with me to get my formulas working, I will return with more projects. Thank you! Keep it up 🙂 ⭐️⭐️⭐️⭐️⭐️ Seller is amazing and very quick at responding and completing task I definitely recommend seller ⭐️⭐️⭐️⭐️⭐️ Yas has earned my business by doing what he said he would in the time he said he would do it. ⭐️⭐️⭐️⭐️⭐️ Yasir is awesome at what he has done for me so far. I am using him on the third job now. I can understand and follow instructions very well and handle every type of project whether short-term or long-term. I am always open to learning new tools if there are different ones you prefer to work with. I can take on new work immediately and look forward to speaking with you about your needs.

  • Data Entry
  • Microsoft Excel
  • Daily Deposits
  • Microsoft Word
  • ERP Software
  • Typing
  • Microsoft PowerPoint
  • Documentation
  • Logistics Coordination
  • Supply Chain & Logistics
  • Logistics Management
  • Web Scraping
  • PDF Conversion
  • Guest Post
  • Customer Portal
Priscilla O.

Lagos, Nigeria

$8/hr
4.9
51 jobs

Hello, and a very warm welcome to my profile! I'm a highly proactive and a certified Executive Virtual/Personal Assistant with a strong background in administrative support, executive assistance, and business operations. With exceptional organizational skills, problem-solving abilities, and a keen eye for detail, I help busy CEOs, founders and entrepreneurs streamline their workflow and maximize efficiency, so you can focus on high-level strategy and business growth. I excel in independent decision-making, strategic planning, and high-level administrative support, ensuring seamless day-to-day business operations. My expertise spans across executive support, calendar and email management, digital project management, travel coordination, and client relationship management. My Areas of Expertise: ✅ Executive & Personal Virtual Assistance ✅ Administrative Support ✅ Business Operations ✅ Email Management & Communication ✅ Scheduling and Calendar Management ✅ Wedding & Event Planning Assistance ✅Travel Planning & Itinerary Coordination ✅Meeting Preparation, Agenda Creation & Note-Taking ✅Project and Task Coordination ✅Lead Generation & Appointment Setting ✅Internet Research ✅Data Entry & File Management ✅ Customer Support & Client Communication ✅ Social Media & Email Marketing My Core Skills Include: ✅ Strong Communication & Interpersonal Skills ✅ Organizational & Multitasking Abilities ✅ Problem-Solving & Conflict Resolution ✅ Keen Attention to Detail ✅ Confidentiality ✅ Ability to Work Independently with Minimal Supervision ✅ Time management. As an executive and personal assistant, I have used tools like Google Workspace (Google Suite), Microsoft Office, Trello, Canva, Teams, Calendly, Slack, Notion, ClickUp, Zoom, Canva, Asana, GHL, Airtable, ChatGPT, Claude. My aim is to deliver outstanding experiences and good results. Send me a direct message let’s connect to streamline your task and enhance productivity. Quality work and client satisfaction guarantee. Thank you and have a great day!

  • Administrative Support
  • Data Entry
  • Email Communication
  • Microsoft Excel
  • Personal Administration
  • Scheduling
  • Virtual Assistance
  • Google Workspace
  • Microsoft Office
  • Executive Support
  • Communications
  • Customer Support
  • Calendar Management
  • Topic Research
  • Trello

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Don't just take our word for it

Personal assistant hiring guide

A personal assistant can streamline your daily operations by managing schedules, correspondence, and administrative tasks. Whether you're a busy executive, entrepreneur, or growing team across any industry, a skilled personal assistant helps you reclaim time for higher-priority work. Hiring the right person for this role means finding someone who's organized, proactive, and able to adapt to your workflow.

What does a personal assistant do?

A personal assistant handles the day-to-day tasks that keep your work and life running smoothly. From managing your inbox to coordinating travel, a PA covers the operational details so you can focus on strategy and decision-making.

These are the tasks many personal assistants take on:

  • Managing calendars, scheduling meetings, and coordinating appointments
  • Booking travel arrangements, including flights, hotels, and itineraries
  • Handling email correspondence and filtering priority messages
  • Performing data entry, filing, and document organization
  • Running personal errands and managing household logistics
  • Preparing reports, presentations, and meeting agendas
  • Researching vendors, services, and products as needed

If you're considering related roles, you may also want to explore hiring a virtual assistant or an executive assistant.

How to hire a personal assistant on Upwork

Finding the right personal assistant starts with clearly defining what you need. The following steps walk you through the hiring process on Upwork, from posting your job to starting a productive working relationship.

Step 1: Post a job

A well-written job post helps qualified personal assistants self-select, saving you time during your evaluation process. Be specific about the tasks, tools, and schedule your personal assistant will need to manage.

  • List daily and weekly tasks such as calendar management, email triage, or travel coordination
  • Specify required tools or software experience, such as Google Workspace, Microsoft 365, or project management platforms
  • Indicate whether you need part-time, full-time, or project-based support
  • Specify whether the role includes personal errands, business support, or both
  • Note any required language skills or experience coordinating across multiple time zones
  • Clarify whether the assistant will manage confidential documents or financial information
  • Define your preferred time zone overlap and response time expectations
  • Review this personal assistant job description for ideas on structuring your post

Use the Job Post Generator powered by Uma™, Upwork's Mindful AI to speed things up. Describe what you need in a few sentences, and Uma will draft a job post tailored for personal assistants. Review and customize, then post within minutes.

Step 2: Evaluate candidates

Once proposals start arriving, review each candidate's profile to assess their fit for your specific personal assistant needs.

  • Look for experience in administrative support, scheduling, or executive assistance
  • Review work history for tasks similar to yours, such as inbox management, travel booking, or CRM work
  • Look for experience supporting executives, entrepreneurs, or busy professionals with similar needs
  • Review examples of managing multiple priorities and changing schedules
  • Prioritize candidates with strong written communication and organizational skills
  • Pay attention to responsiveness and professionalism in their proposal
  • Check Job Success Score and client feedback for patterns in reliability and communication

Uma can conduct instant video interviews and provide shortlists of candidates with side-by-side comparisons.

Step 3: Interview top choices

Narrow your list to two or three candidates and schedule interviews to evaluate their communication skills and problem-solving ability for personal assistant tasks.

  • Ask about how they handle scheduling conflicts or last-minute changes
  • Discuss their approach to travel coordination and vendor management
  • Explore how they maintain confidentiality with sensitive information
  • Describe a brief scenario — such as organizing a multicity trip — to see how they think through logistics
  • Ask how they prioritize competing requests with overlapping deadlines
  • Discuss how they track tasks and ensure nothing falls through the cracks
  • Confirm their availability outside standard business hours, if needed
  • Consider a short paid trial period of one to two weeks to evaluate workflow compatibility
  • Review interview questions for virtual assistants for additional ideas

Schedule and conduct interviews within Upwork Messages, with an immediate transcript and summary provided after each interview.

Step 4: Agree on scope and begin work

Before starting work, align on expectations in a contract so both sides are set up for a productive personal assistant engagement.

  • Define daily tasks, weekly responsibilities, and expected response times for your personal assistant
  • Agree on communication tools and check-in frequency
  • Establish procedures for handling urgent requests and schedule changes
  • Document recurring tasks, standard operating procedures, and key contacts
  • Define expectations for maintaining confidentiality and securing sensitive information
  • Clarify which platforms and accounts your PA will need access to
  • Make introductions within the team and provide access as needed

Use Upwork’s Messaging and the contract workroom for communication and project management. Identity verification, payment protection, hourly tracking, and project funds provide security.

Upwork is not affiliated with and does not sponsor or endorse any of the tools or services discussed in this article. These tools and services are provided only as potential options, and each reader and company should take the time needed to adequately analyze and determine the tools or services that would best fit their specific needs and situation. 

The rates and information provided in this article are based on current data and industry sources available at the time of publication. Freelance rates can vary depending on factors such as experience, location, project scope, and market conditions. Readers are encouraged to conduct their own research to confirm current rates and trends, as this information may change over time.

How much does hiring a personal assistant cost?

Personal assistants on Upwork typically charge between $10 and $20 per hour, with a median rate of $15 per hour. Actual costs depend on the scope of work, experience level, and whether you need ongoing or project-based support.

Consider these typical project costs when you’re planning your budget for personal assistant support:

Basic admin support (one week)

$150-$350/project

Entry-level
  • Email inbox management
  • Calendar scheduling
  • Data entry

Ongoing executive assistance

$800-$2,000/project

Intermediate
  • Travel booking
  • Meeting coordination
  • Expense tracking

Event or project coordination

$500-$1,500/project

Intermediate
  • Vendor research
  • Timeline management
  • Budget tracking

Full-time virtual PA

$1,500-$3,500/project

Expert
  • Calendar and email management
  • Research and briefings
  • CRM updates

FAQs about personal assistants

Frequently asked questions

Is hiring a personal assistant worth it?

For many professionals, hiring a personal assistant is a decision with one of the highest ROIs they can make. Delegating administrative tasks like scheduling and inbox management can free several hours per week for higher-level work. Community forums like Reddit frequently cite delegation as a turning point for productivity.

Can a normal person hire a personal assistant?

Yes, personal assistants are not reserved for executives or celebrities; individuals, solopreneurs, and small business owners regularly hire PAs. On Upwork, personal assistants offer their services at a range of price points and from a few hours per week to ongoing part-time roles.

What’s the hourly rate for a personal assistant?

Rates for personal assistants on Upwork typically fall between $10 and $20 per hour, with a median of $15 per hour. Rates vary based on experience, specialization, and task complexity.

How do I know if I need a personal assistant?

If you're spending significant time on scheduling, email, travel booking, or data entry — tasks that don't require your specific expertise — a personal assistant can help you refocus on higher-value work.