You will get a customized Notion workspace to organize your business and operations
Rising Talent
Project details
Get a customized Notion workspace that keeps your business, projects, and documentation organized in one place.
I can build:
✓ Custom Notion Dashboard
✓ Project & Task Management
✓ Client CRM
✓ Content Calendar
✓ SOP & Knowledge Base
✓ Team Wiki
✓ Business Operations Hub
✓ Meeting Notes Database
✓ Habit & Goal Trackers
✓ Template Library
✓ Client Portal
✓ Workspace Organization & Optimization
Whether you need a dashboard, CRM, SOP hub, or project management system, send me a message and I'll help you build the right Notion workspace.
I can build:
✓ Custom Notion Dashboard
✓ Project & Task Management
✓ Client CRM
✓ Content Calendar
✓ SOP & Knowledge Base
✓ Team Wiki
✓ Business Operations Hub
✓ Meeting Notes Database
✓ Habit & Goal Trackers
✓ Template Library
✓ Client Portal
✓ Workspace Organization & Optimization
Whether you need a dashboard, CRM, SOP hub, or project management system, send me a message and I'll help you build the right Notion workspace.
Purpose
BusinessIndustry
Agriculture, Animals & Pets, Architecture & Interior Design, Arts & Design, Audio Services, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cryptocurrency & Blockchain, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Gaming, Government & Public Sector, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Photography, Real Estate, Religion & Spirituality, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$50
|
Standard
$80
|
Advanced
$120
|
|---|---|---|---|
| Delivery Time | 2 days | 4 days | 6 days |
Number of Revisions | 1 | 1 | 2 |
Number of Hours of Work | 2 | 5 | 6 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | - | - |
Formatting & Clean Up | - | - | - |
Project Management Support | |||
Travel Planning | - | - | - |
Optional add-ons
You can add these on the next page.
Fast Delivery
+$10 - $20Frequently asked questions
4 reviews
(4)
(0)
(0)
(0)
(0)
This project doesn't have any reviews.
TS
Ty S.
Jul 20, 2026
Remote Virtual Assistant/Operations Administrator Needed
Working with Mary as an Operations Administrator was a positive experience. She communicated clearly, was proactive, and her resourcefulness stood out throughout our time working together. I highly recommend her to anyone looking for a dependable Virtual Assistant or Operations Administrator. I would be happy to work with her again.
TS
Ty S.
May 4, 2026
Virtual Assistant | Client and Personal Support
TS
Ty S.
May 4, 2026
Virtual Assistant | Client and Personal Support
TS
Ty S.
Jul 7, 2025
Virtual Assistant | Client and Personal Support
Mary is a knowledgeable and dependable virtual assistant who takes initiative and quickly grasps and documents processes with ease. She consistently communicates clearly, and she’s excellent at training and supporting team members. Mary is thoughtful, detail-oriented, and patient, which makes her a valuable asset in both fast-paced and structured work environments. She managed multiple responsibilities independently and contributed significantly to streamlining our operations.
About Mary
Executive Assistant for CEO & Founders | Admin, Executive Support &Ops
Nairobi, Kenya - 7:56 am local time
If you're a startup founder, CEO, consultant, or growing remote team looking for an Executive Assistant who can manage operations, coordinate projects, organize your inbox and calendar, document processes, and keep your business moving, you're in the right place.
I'm a Virtual Executive Assistant and Executive Operations Manager for CEOs, founders, consultants, and growing teams. I specialize in Email Management, Calendar Management, Business Operations, Project Coordination and Administrative Support to reduce workload, improve accountability, and create smoother day-to-day operations.
What my clients get within the first 30 days:
➡️ 10–15 hours reclaimed weekly through calendar management & email management
➡️ Inbox Zero through email sorting, triage & priority filtering
➡️ Operational project coordination through PM dashboards & SOP documentation
➡️ Tracked 100+ project tasks, improving on-time completion by 25%.
HOW I SUPPORT YOUR BUSINESS:
Executive Calendar | Schedule Management
I help founders, CEOs, and executives stay focused by managing complex calendars, and coordinating meetings across multiple time zones.
◆ Executive Calendar Management (Google Calendar & Outlook)
◆ Appointment Scheduling & Multi-Time Zone Coordination
◆ Meeting Agendas & Executive Briefings
◆ Calendly Setup & Scheduling Workflows
◆ Meeting Notes, Action Items & Follow-Up Tracking
◆ Executive Priority & Time Management
Meeting Coordination | Executive Support
I provide meeting support by ensuring every meeting is organized, documented, and followed through.
◆ Meeting Planning & Coordination
◆ Agenda Preparation
◆ Meeting Minutes & Executive Summaries
◆ Action Item Tracking
◆ Stakeholder Coordination
Email Management | Executive Communications
I help executives regain control of inboxes by organizing communications, prioritizing important conversations, and ensuring timely responses.
◆ High-Volume Inbox Management & Inbox Zero Systems
◆ Email Sorting, Triage, Priority Filtering & Folder Organization
◆ Drafting Professional Correspondence & Executive Responses
◆ Client, Vendor & Stakeholder Communication
◆ CRM Management (HubSpot, Airtable)
◆ Follow-Up Systems & Reminder Management
Operations | Project Coordination
I keep projects moving by tracking progress, improving communication, and documenting processes that help teams deliver work.
◆ Project Coordination (ClickUp, Asana, Trello & Notion)
◆ Task Assignment & Deadline Tracking
◆ Team Coordination & Team Communication
◆ SOP Development & Process Documentation
◆ Vendor Coordination
◆ Workflow Optimization & Process Improvement
◆ Onboarding Support
ClickUp & Notion Workspace Setup
I design and optimize ClickUp & Notion workspaces that give founders and teams complete visibility into projects, tasks, and operations.
◆ Workspace Setup & Organization
◆ Project & Task Management Systems
◆ Client Onboarding Workflows
◆ Dashboard & Workflow Optimization
◆ SOP & Process Documentation
Travel Planning | Executive Logistics
I coordinate business travel from planning to post-trip administration, ensuring executives have organized itineraries, and travel arrangements.
◆ Flight and Hotel Booking
◆ Executive Travel Itineraries
◆ Travel Research & Cost Optimization
◆ Meeting & Event Logistics Coordination
◆ Expense reporting, invoice tracking & post-trip reconciliation
Administrative Support | Business Operations Assistance
I provide reliable administrative support that keeps business information organized, and accessible.
◆ Document Organization & File Management (Google Drive, Dropbox)
◆ Data Entry, Spreadsheet Reporting & Data Organization
◆ Online Research & Market Research
◆ PowerPoint Presentations, Reports & Proposals
◆ G Suite & Microsoft Office Support
◆ Light bookkeeping support (expense tracking, invoice reminders & reconciliation)
AI-Powered Executive Support
I leverage AI tools to streamline administrative work, and improve productivity
◆ ChatGPT & Claude Workflows
◆ Executive Research
◆ Email & Document Drafting
◆ SOP Development
◆ Prompt Engineering
TOOLS & PLATFORMS
· G Suite / Google Workspace · Microsoft Office · Microsoft Teams
· Notion · ClickUp · Asana · Trello · Monday · HubSpot · GoHighLevel
· Airtable · Slack · Zoom · Calendly · Claude · Canva · DocuSign
WHO I WORK WITH
➡️ Tech startup founders
➡️ CEOs & executives
➡️ Consultants & coaches
➡️ Chief of Staff roles
➡️ Growing remote teams
➡️ E-commerce operators
If you're a founder or CEO who is done being your own Personal Assistant, Administrative Assistant, and project coordinator, I'm the Executive Virtual Assistant handling operations, admin, and coordination behind the scenes.
Send me a message or "invite" me to your job.
I'll reply immediately.
Steps for completing your project
After purchasing the project, send requirements so Mary can start the project.
Delivery time starts when Mary receives requirements from you.
Mary works on your project following the steps below.
Revisions may occur after the delivery date.
Review requirements
Design your Notion workspace