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You will get a tech-savvy Virtual Assistant & Admin Support (Email, Inbox & Data Entry)

Martha O.Status: Offline
Martha O. Martha O.
5.0
Top Rated
Preview imagePreview image

Let a pro handle the details

Buy Administration services from Martha, priced and ready to go.
Martha O.Status: Offline
Martha O. Martha O.
5.0
Top Rated
Preview imagePreview image

Let a pro handle the details

Buy Administration services from Martha, priced and ready to go.

Project details

I help busy executives, entrepreneurs, and business owners reclaim their time, increase productivity, and keep operations running seamlessly. With expertise in executive assistance, operations management, and virtual support, I deliver high-level administrative solutions tailored to your unique business needs.

1. Calendar Management
•Coordinate meetings and appointments
•Manage time zones for global operations

2. Email & Inbox Management
• Organize and declutter your inbox
• Draft and send professional responses

3. Bookkeeping & Finance Support
• Invoicing, purchase order management, expense tracking & quoting
• Inventory tracking & vendor follow-up

4. Document & Presentation Preparation
Draft, edit, and proofread reports and proposals, SOPs creation
digital file management

5. Project Support
Oversee timelines and deliverables

6. Hospitality & Short-Term Rental Support
24/7 guest communication, booking management, check-in/check-out coordination
Cleaning & turnover scheduling, SEO-optimized listing creation, calendar synchronization
Purpose
Business
Industry
Agriculture, Architecture & Interior Design, Arts & Design, Audio Services, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cryptocurrency & Blockchain, Cybersecurity, Data Analytics, Ecommerce, Education, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Government & Public Sector, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Real Estate, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Wellness, Writing & Publishing
Language
English
What's included
Service Tiers Starter
$20
Standard
$100
Advanced
$200
Delivery Time 1 day 5 days 10 days
Number of Revisions
3510
Number of Hours of Work
52040
Basic Photo Editing
Organize & Classify/Tag Files
Formatting & Clean Up
Project Management Support
Travel Planning
Optional add-ons You can add these on the next page.
Additional Hour of Work
+$5

Frequently asked questions

5.0
2 reviews
100% Complete
(2)
1% Complete
(0)
1% Complete
(0)
1% Complete
(0)
1% Complete
(0)

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Martha O.Status: Offline

About Martha

Martha O.Status: Offline
Medical Virtual Assistant | Patient Intake | EMR | Operations Support
100% Job Success
5.0  (2 reviews)
Ibadan, Nigeria - 8:10 pm local time
Medical Virtual Assistant , Homecare & Patient Scheduler | Operations Support | TherapyNotes, Simple Practice, HIPAA-Compliant

Patient intake stalls. Insurance verification is delayed. Caregiver shifts are going uncovered. Your calendar is double-booked and billing is weeks behind. You don't need another to-do list, you need a Medical Virtual Assistant who already knows how to run this.

I'm Martha, a HIPAA-complaint Medical Virtual Assistant, Patient Care Coordinator, and Operations Support Specialist with experience supporting behavioral health practices, physicians, therapists, dietitians, home care agencies, and private practices across the UK and US — plus founders and executives in ecommerce, manufacturing, and service businesses who needed the same thing: someone reliable running the back end while they focus on the front end.

I also have hands-on scheduling experience supporting ABA providers, home agencies, nurse and caregiver staffing organization. I'm HIPAA-compliant and fluent in the systems your practice already runs on — Practice Better, SimplePractice, TherapyNotes, Charm EHR, Athenahealth, ONCare, and Dentrix. I am tech-savvy and learn new softwares easily.

➡️CLINICAL & PATIENT ADMINISTRATION :

▪︎ Patient Scheduling, Onboarding new patients, coordinating schedules, patient intake
▪︎ EHR/EMR data entry & chart management
▪︎ Insurance verification, prior authorization, and Medicaid/Medicare eligibility checks
▪︎ Medical billing and coding (ICD-10, CPT), superbills, and claims support
▪︎ Prescription refills, lab results upload, medical forms, and provider updates
▪︎ Referral coordination and patient portal management
▪︎ Credentialing and provider enrollment support

➡️HOME CARE SCHEDULER
▪︎ Review caregiver Electronic Visit Verification (EVV) check-ins and check-outs
▪︎ Schedule and coordinate shift coverage - caregivers, nurses and clinician visit
▪︎ Coordinate staffing needs during scheduled on-call hours and graveyard shift
▪︎ Verify Nurses and caregiver timesheet before payroll processing
▪︎ Track compliance documentation (IDs, training certifications, right to work, DBS, MAPA, CPI)
▪︎ Manage communication between patients, carers, nurses, and providers

➡️ OPERATIONS & EXECUTIVE SUPPORT

▪︎ Calendar management, email management, inbox triage
▪︎ Project coordination, follow-ups, and task tracking across Asana, Notion, Trello, Pipedrive
▪︎ CRM management, online research, data entry
▪︎ Vendors communication, clients follow-up
▪︎ Support dispatch coordination, scheduling and attendance tracking
▪︎ Healthcare and Light Bookkeeping Support (invoice tracking, purchase order, timesheet reconciliation, ERAs, Xero, QuickBooks, Excel)

➡️ Why Work With Me as Your Medical Virtual Assistant/Operations Assistant
▪︎ Knowledgeable in HIPAA standards and healthcare confidentiality
▪︎ Skilled in EMR/EHR workflow, mental health, home health, homecare, dental practice & telehealth operations
▪︎ Clear, compassionate communication with patients, healthcare providers and clients

🖥 Tools I work in daily
• EHR/EMR Systems: TherapyNotes, Athenahealth, Practice Better, Simple Practice, Temployer, Connecteam, Dentrix, CharmEHR, AxisCare
• Project and File Management: Asana, Trello, Notion, Pipedrive, Dropbox, OneDrive.
• Admin & Scheduling: Google Calendar, Outlook, Calendly, Microsoft Office, Google Workspace
• Communication & Telehealth: Zoom, Teams, Webex, Slack, VOIP systems
• Light Bookkeeping: Excel, Google Sheets, Xero, QuickBooks (invoices, purchase orders, timesheet reconciliation)

What clients tell me matters most isn't the tool list — it's that things get done without them having to check. That's the kind of support I bring..

📩 Ready to streamline your operations, home care and telehealth practice? Don’t wait, send me a Direct Message, Invite Me to Your Job, or Hire Me Now as your Medical Virtual Assistant/Operations Support and let’s get started today!

Steps for completing your project

After purchasing the project, send requirements so Martha can start the project.

Delivery time starts when Martha receives requirements from you.

Martha works on your project following the steps below.

Revisions may occur after the delivery date.

After Purchase

After purchasing the project, send requirements so Martha can start the project.

Review the work, release payment, and leave feedback to Martha.