You will get An AI Virtual Assistant That Runs Your Inbox, Calendar & Admin
Project details
The virtual assistant is the most-hired role in small business for a reason: owners lose roughly 16 hours a week to admin. Email, scheduling, invoicing, data entry, follow-ups. Work that has to happen and never grows the business.
Most owners solve it by renting hours. This listing installs a system instead. This is one door into the Apex hive: if a human in your business does it twice, I build the bot for it, then wire every bot into one system. Your AI assistant triages your inbox and drafts replies in your voice, runs your calendar and books appointments 24/7, chases unpaid invoices politely, keeps your CRM updated, and follows up with new leads in minutes, not hours. Everything runs with you in control: reply drafts wait for your approval, and your accounts and data stay yours.
Proven infrastructure, built for real SMB clients. Message me with what eats the most hours in your week and which email, calendar, and CRM tools you use, and I will confirm the right tier before you order.
Most owners solve it by renting hours. This listing installs a system instead. This is one door into the Apex hive: if a human in your business does it twice, I build the bot for it, then wire every bot into one system. Your AI assistant triages your inbox and drafts replies in your voice, runs your calendar and books appointments 24/7, chases unpaid invoices politely, keeps your CRM updated, and follows up with new leads in minutes, not hours. Everything runs with you in control: reply drafts wait for your approval, and your accounts and data stay yours.
Proven infrastructure, built for real SMB clients. Message me with what eats the most hours in your week and which email, calendar, and CRM tools you use, and I will confirm the right tier before you order.
Purpose
BusinessIndustry
Business Services & Consulting, Construction, Financial Services, Legal, Marketing & Advertising, Medical & Pharmaceutical, Real Estate, Retail & WholesaleWhat's included
| Service Tiers |
Starter
$1,170
|
Standard
$2,400
|
Advanced
$4,500
|
|---|---|---|---|
| Delivery Time | 5 days | 7 days | 14 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 3 | 6 | 10 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | - | ||
Project Management Support | - | - | - |
Travel Planning | - | - | - |
Frequently asked questions
About Alex
AI Automation Specialist & Operations Architect | Custom AI Workers
Morrison, United States - 12:21 am local time
I don't sell rigid, pre-packaged software or leave you with complex DIY tools like Zapier that constantly break. As the founder of Apex Solved, I build, deploy, and operate custom AI workers and end-to-end automation systems that run seamlessly in your background.
Whether you are a solo professional drowning in administrative tasks or a growing SMB looking to scale without expanding your headcount, I eliminate your loudest operational bottlenecks in as little as 7 days.
THE FINANCIAL IMPACT
Harnessing over 12 years of deep operational and technical expertise, I design AI ecosystems that actively drive profitability:
Cost Reductions: My implementations consistently save SMBs and mid-market clients over $150K annually in time and overhead.
Revenue Growth: I have a proven track record of doubling sales closure rates and unlocking more than $800K in monthly profit gains through optimized funnels.
Time Freedom: My clients typically reclaim 40+ hours a week of pure busywork.
WHAT WE CAN AUTOMATE TOGETHER
If it is repetitive and rule-based, we build the bot. I serve as your single point of contact to automate:
Lead Gen & Sales Pipelines: 24/7 human-sounding AI voice agents, immediate missed-call recovery, automated calendar scheduling, and instant inbound triage (under 5 minutes).
Operations & Admin: Hands-off meeting transcripts, actionable task generation, automatic CRM updates, and SOP documentation.
Financials & Data: Audit-safe QuickBooks reconciliation, automated document classification, and intake form data extraction.
Inbox & Content: Complete email triage by your custom rules and hands-free content pipelines.
THE APEX METHOD: FROM BOTTLENECK TO SOLUTION IN 7 DAYS
Assess: We identify the exact tasks eating your week or losing you leads.
Plan: We scope custom bots perfectly tailored to your existing software stack.
Execute: We build, train, and launch your first live system in exactly 7 days.
eXpand: We continuously tune what works, layering in new workflows without a coordination tax.
WHY PARTNER WITH ME?
Instead of juggling multiple software vendors, confusing platforms, or fragmented freelancers, you get a dedicated strategic partner. You get one expert team, one clear alignment, and zero tech skills required on your end. We handle 100% of the build and maintenance.
HOW TO GET STARTED: UPWORK DISCOVERY CALL
Ready to stop losing leads and eliminate the grind? Upwork makes it incredibly easy for us to sync up securely.
Simply click the "Schedule a Call" button right here on my profile page (or the "Message" button if you'd rather chat via text first). We will lock in a brief, fluff-free 15-minute Discovery Call using Upwork’s built-in video zoom tool.
During our call, we will pinpoint your single biggest business bottleneck and map out the exact automated system to fix it. There is no high-pressure sales pitch, just real engineering solutions. Click the button above and let's transform your operations this week.
Steps for completing your project
After purchasing the project, send requirements so Alex can start the project.
Delivery time starts when Alex receives requirements from you.
Alex works on your project following the steps below.
Revisions may occur after the delivery date.
Kickoff
I map your inbox, calendar, CRM, and approval rules from your intake answers.
Build
I wire the assistant inside your own accounts. You keep ownership and admin access.