You will get an Executive Assistant for Calendar Management and Scheduling Coordination
Project details
Your calendar is where your focus gets protected or destroyed. If you are still managing your own schedule, you are spending executive energy on coordinator work.
I'm a dedicated Executive Assistant managing your calendar completely for 30 days.
What I handle:
Full calendar audit and restructure around your priorities
Deep work blocks, buffer time, and meeting batching built in
Scheduling coordination across all time zones
Stakeholder and team coordination on your behalf
Pre-meeting briefings and post meeting follow up notes
Calendly, Acuity, or Google Calendar setup and optimization
Weekly calendar review and adjustment
Real time updates via Upwork messages throughout the project"
How it works:
You complete a short intake form. I audit your calendar within 24 hours, present your new structure for approval, then take full ownership from day 3 onwards. Every scheduling request routes through me. You show up to your day. Everything else is handled.
Who this is for:
Founders and CEOs who are done managing their own schedules and need someone to own the calendar completely.
Include your current scheduling challenge in the requirements form when you place your order.
I'm a dedicated Executive Assistant managing your calendar completely for 30 days.
What I handle:
Full calendar audit and restructure around your priorities
Deep work blocks, buffer time, and meeting batching built in
Scheduling coordination across all time zones
Stakeholder and team coordination on your behalf
Pre-meeting briefings and post meeting follow up notes
Calendly, Acuity, or Google Calendar setup and optimization
Weekly calendar review and adjustment
Real time updates via Upwork messages throughout the project"
How it works:
You complete a short intake form. I audit your calendar within 24 hours, present your new structure for approval, then take full ownership from day 3 onwards. Every scheduling request routes through me. You show up to your day. Everything else is handled.
Who this is for:
Founders and CEOs who are done managing their own schedules and need someone to own the calendar completely.
Include your current scheduling challenge in the requirements form when you place your order.
What's included
| Service Tiers |
Starter
$30
|
Standard
$60
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 3 days | 5 days | 7 days |
Number of Revisions | 2 | 4 | 7 |
Number of Hours of Work | 0 | ||
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | |||
Travel Planning |
Frequently asked questions
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SP
Shana P.
Jul 7, 2026
Executive Assistant Long Term
Olanipekun did her work however, she was not able to meet with us and had some barriers. We did provide feedback for some improvement
GW
Giselle W.
Jun 5, 2026
100 Needed for Reading/Response Project - Vine (May-June 2026)
Olanipekun completed the work promptly and was very easy to work with.
FA
Folawe A.
May 30, 2026
Exclusive Virtual Assistant for daily operations
Excellent work, thank you!
About Olanipekun
Executive Virtual Assistant | Operations & Administrative Support
67%
Job Success
Abuja, Nigeria - 5:28 am local time
I help founders, executives, consultants, and growing teams build organized operational systems that keep projects moving, communication clear, and day-to-day operations under control.
My work goes beyond traditional Executive Virtual Assistance.
I design workflows, organize operations, coordinate projects, document processes, and build systems that allow businesses to scale with less confusion and fewer bottlenecks.
Whether it's managing your inbox and calendar, building a Notion workspace, organizing Google Drive, documenting Standard Operating Procedures, or coordinating your team across multiple projects, my focus is the same: Create systems that save time, improve accountability, and make work easier for everyone involved.
Services I provide:
• Executive calendar management
• Inbox management and email organization
• Operations management
• Project coordination
• Team coordination
• Notion workspace design
• Google Workspace organization
• Google Drive architecture
• Client onboarding systems
• Standard Operating Procedures (SOPs)
• Workflow documentation
• Process improvement
• Task management
• Meeting coordination
• CRM management
• Administrative support
Recent projects I've delivered:
• Designed and implemented a structured Google Shared Drive system for a creative agency, creating standardized client folders, file naming conventions, permission structures, and onboarding processes.
• Built a complete Notion production management system that tracks projects from strategy through publishing with clear ownership, due dates, workflow stages, and project visibility.
• Created an Employee Onboarding Hub in Notion to help new hires understand company processes, communication standards, team responsibilities, and operational workflows.
• Developed role specific Standard Operating Procedures for content strategists, videographers, video editors, social media managers, and operations workflows.
• Designed a client onboarding system including intake forms, onboarding checklists, contracts, documentation, and workflow templates to standardize the client experience.
• Built operational documentation that reduced repetitive questions and created a consistent process for project handoffs between departments.
The results I help clients achieve;
• Organized operations that reduce day-to-day confusion.
• Standardized workflows that improve team accountability.
• Better visibility across projects and deadlines.
• Consistent client onboarding experiences.
• Organized file systems that make documents easy to find.
• Clear documentation that reduces repeated questions.
• Better collaboration between remote teams.
• Reliable executive support that keeps priorities moving.
Tools I work with:
Notion | Google Workspace | Google Drive | Google Docs | Google Sheets | Google Calendar | Gmail | ClickUp | Asana | Monday | Trello | Slack | Zoom | Calendly | HubSpot CRM | Zoho CRM | Microsoft Office | Outlook | Zapier | Canva | Dropbox
Why clients enjoy working with me:
• I communicate proactively.
• I build systems that continue working after implementation.
• I pay close attention to detail.
• I keep projects organized.
• I document processes clearly.
• I follow through on commitments.
• I work independently while keeping stakeholders informed.
• I look for opportunities to improve inefficient processes instead of simply maintaining them.
If your business needs someone who can organize operations, coordinate projects, improve workflows, and provide dependable executive support, I'd be glad to discuss how I can help.
Send me an Invitation or a Message, and let's talk about how we can make your operations simpler, more organized, and easier to manage.
Steps for completing your project
After purchasing the project, send requirements so Olanipekun can start the project.
Delivery time starts when Olanipekun receives requirements from you.
Olanipekun works on your project following the steps below.
Revisions may occur after the delivery date.
Intake and Access
You complete the intake form and share calendar access. I review your current setup within 24 hours.
Calendar Audit
I audit your existing calendar, identify gaps, and map your priorities and working preferences.