You will get an Executive Virtual Assistant for Inbox, Calender & Admin Support
Project details
You don’t need more hours in your day; you need structured operations.
I support founders, busy business owners and solopreneurs by managing inboxes, calendars, client communications, and administrative tasks with a clear, reliable system that keeps daily operations organised and under control.
Instead of just completing tasks, I focus on reducing operational noise, ensuring priorities are clear, nothing is missed, and your workflow runs smoothly without constant follow-up or stress.
What sets me apart is my approach: I don’t just assist, I bring structure to your day-to-day operations so you can make decisions faster, stay focused, and grow without being buried in admin work.
If you need consistent executive support that brings clarity, order, and control back into your business operations, I’m here to help.
I support founders, busy business owners and solopreneurs by managing inboxes, calendars, client communications, and administrative tasks with a clear, reliable system that keeps daily operations organised and under control.
Instead of just completing tasks, I focus on reducing operational noise, ensuring priorities are clear, nothing is missed, and your workflow runs smoothly without constant follow-up or stress.
What sets me apart is my approach: I don’t just assist, I bring structure to your day-to-day operations so you can make decisions faster, stay focused, and grow without being buried in admin work.
If you need consistent executive support that brings clarity, order, and control back into your business operations, I’m here to help.
Industry
Animals & Pets, Architecture & Interior Design, Arts & Design, Beauty & Cosmetics, Business Services & Consulting, Construction, Ecommerce, Education, Events Planning, Fashion & Apparel, Financial Services, Government & Public Sector, Legal, Lifestyle, Marketing & Advertising, Media & Entertainment, Nonprofit, Real Estate, Religion & Spirituality, Software, Sports & Fitness, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$30
|
Standard
$60
|
Advanced
$150
|
|---|---|---|---|
| Delivery Time | 2 days | 3 days | 7 days |
Number of Revisions | 1 | 2 | 4 |
Number of Hours of Work | 3 | 6 | 15 |
Basic Photo Editing | - | ||
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | |||
Travel Planning |
Optional add-ons
You can add these on the next page.
Additional Revision
+$5
Additional Hour of Work
+$10Frequently asked questions
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AS
Anzalna S.
Mar 3, 2025
Virtual Assistant/Procurer (Kenya)
Loved working with Naomi, she was so empathetic of our task needs and made sure she ticked every box of the requirements which enabled us to complete this job more efficiently. Thankyou Naomi
AW
Amy W.
Sep 26, 2023
Simple Easy Online Task - No Experience Required
Was a pleasure to work with, very professional and would definitely hire again! Thank you!
About Naomi
Executive Virtual Assistant | Inbox, Calendar & Operations Management
Nairobi, Kenya - 7:24 pm local time
Every week, I watched talented business owners waste hours chasing clients, double-handling tasks, and putting out fires that never seemed to end. It was exhausting, costly, and, most importantly, holding growth back.
You might recognize the feeling: onboarding new clients feels chaotic, follow-ups get missed, repetitive admin tasks eat into your creative time, and you’re left wondering how anyone else keeps their business running smoothly. I get it. I’ve been there.
That experience completely changed the way I view business operations. Most inefficiencies weren’t due to lack of effort; they were due to broken systems.
That’s when I shifted from being a VA to becoming a systems strategist and automation specialist.
I learned how to:
➞ Spot bottlenecks and streamline workflows
➞ Create SOPs that are consistently executed
➞ Integrate AI-powered solutions that handle repetitive work
➞ Design platforms that centralize operations and client experiences
I’ve built systems that:
➞Save hours each week in admin and client management
➞Prevent mistakes and missed opportunities
➞ Scale seamlessly as the business grows without adding stress
I don’t just implement platforms; I redesign processes from the ground up, ensuring every part of your business flows seamlessly and efficiently.
Now, I help service-based businesses like yours:
➞Streamline operations with custom workflows and SOPs tailored to your exact processes
➞Automate repetitive tasks using AI and smart solutions, from front-end client touchpoints to back-end operations
➞Create scalable systems that allow your business to grow without burnout
➞ Integrate CRMs and platforms that centralise operations and elevate the client experience
The transformation my clients experience goes beyond saving time:
➞ Your team runs smoothly and confidently
➞ Clients feel cared for and experience seamless service
➞ You reclaim hours every week to focus on growth, strategy, and impact
➞ Your business runs on effortless operations, no matter the size of your team or volume of work
Let’s connect. I’ll design a system that transforms your operations from chaos to clarity, so you can focus on growing your business, delighting clients, and reclaiming your time without burnout.
Steps for completing your project
After purchasing the project, send requirements so Naomi can start the project.
Delivery time starts when Naomi receives requirements from you.
Naomi works on your project following the steps below.
Revisions may occur after the delivery date.
Project Intake & Access Setup
Once the order is placed, I review all client requirements and request necessary access (email, calendar, or tools). I also clarify priorities and urgent issues to ensure alignment before starting.
Workflow Assessment
I analyze the current state of your inbox, calendar, and administrative flow. This helps identify gaps, bottlenecks, and areas causing delays or confusion.