You will get an Experienced Real Estate Transaction Coordinator from contract to close
Project details
Are you a busy real estate agent, broker, or investor who needs reliable support managing contract-to-close tasks? I provide professional Transaction Coordination services to help you stay organized, meet deadlines, and deliver exceptional client experience without the stress.
I handle all communication, document preparation, follow-ups, and compliance tracking so you can focus on showings, closings, and growing your business.
What This Project Includes
✔ Contract-to-Close Coordination
Review contract for accuracy & required documents
Create and maintain your transaction timeline
Open escrow & communicate with title/attorney
Send introductions to all parties
Request signatures via Dotloop / DocuSign
Monitor contingencies, deadlines, and milestones
✔ Communication With All Parties
Buyer / Seller
Lenders
Title/Escrow
Appraisers
Attorneys
Other agents + vendors
✔ Document Management
Uploading documents into your CRM or TC system
Organizing folders for compliance
Reviewing for missing items
Final compliance submission
✔ Weekly Progress Updates
Status summaries
Deadline reminders
Tools I Work With
Dotloop • Qualia • DocuSign • Follow Up Boss • Google Workspace • Skyslope e.t.c
I handle all communication, document preparation, follow-ups, and compliance tracking so you can focus on showings, closings, and growing your business.
What This Project Includes
✔ Contract-to-Close Coordination
Review contract for accuracy & required documents
Create and maintain your transaction timeline
Open escrow & communicate with title/attorney
Send introductions to all parties
Request signatures via Dotloop / DocuSign
Monitor contingencies, deadlines, and milestones
✔ Communication With All Parties
Buyer / Seller
Lenders
Title/Escrow
Appraisers
Attorneys
Other agents + vendors
✔ Document Management
Uploading documents into your CRM or TC system
Organizing folders for compliance
Reviewing for missing items
Final compliance submission
✔ Weekly Progress Updates
Status summaries
Deadline reminders
Tools I Work With
Dotloop • Qualia • DocuSign • Follow Up Boss • Google Workspace • Skyslope e.t.c
Project Type
Data Entry, Project Management, Virtual Assistance, Customer Support, OtherWhat's included
| Service Tiers |
Starter
$75
|
Standard
$200
|
Advanced
$400
|
|---|---|---|---|
| Delivery Time | 2 days | 7 days | 30 days |
Number of Revisions | 2 | 2 | 2 |
Optional add-ons
You can add these on the next page.
Post-Closing Folder Creation
(+ 1 Day)
+$35
CRM Cleanup for Transaction
(+ 2 Days)
+$50
Client Follow-Up Sequence (After Closing)
(+ 2 Days)
+$40Frequently asked questions
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PD
Paula D.
Aug 20, 2025
Meditation/visualization experiment participant
About Amina
Virtual Assistant | CSR | Real Estate Operations | Airbnb/STR
Abuja, Nigeria - 5:06 pm local time
With hands-on experience across Buildium, AppFolio, Yardi Breeze, DoorLoop, Guesty, Hostaway, Hospitable, Follow Up Boss, Dotloop, MLS, Qualia, DocuSign, Google Workspace, AirDNA, PriceLabs, and more, I bring structure, accuracy, and proactive support to your business.
• How I Support You
✔ Short-Term Rental / Airbnb Management
• Guest messaging and 5-star communication
• Booking & calendar management (Airbnb, VRBO, Booking.com)
• Listing creation & optimization
• Pricing research using AirDNA & PriceLabs
• Guest screening, reviews, & guidebook creation
✔ Real Estate Operations & TC Support
• Transaction coordination
• CRM organization (FUB, HubSpot, Podio)
• Client follow-up & lead nurturing
• Document preparation & e-signature management
• MLS listing support
✔ Property Management Assistance
• Tenant & vendor communication
• Maintenance coordination
• Rent roll updates & reporting
• Lease preparation and renewals
✔ Administrative Support
• Email & calendar management
• SOP creation & documentation
• Data entry & file management
• Canva designs, social media support
• Basic bookkeeping & account reconciliation
What you can expect from me
✔ Clear, timely communication
✔ Proactive support and strong attention to detail
✔ Tech-savvy and process-driven
✔ Friendly, dependable, and easy to work with
✔ A partner who genuinely cares about your success
If you’re looking for a reliable VA who understands real estate systems, STR operations, and admin workflows, I’d love to support you.
Let’s lighten your workload and streamline your business together.
Steps for completing your project
After purchasing the project, send requirements so Amina can start the project.
Delivery time starts when Amina receives requirements from you.
Amina works on your project following the steps below.
Revisions may occur after the delivery date.
Initial Requirements Submission
You’ll receive a short form to provide the property address, key dates, contracts, and access to your CRM/DocuSign
Project Setup
I set up your transaction timeline, organize all documents, and review the contract for deadlines and required tasks.