You will get You Will Get Back Your Time While Your Operations Stay Under Control
Rising Talent
Project details
I provide Executive Virtual Assistance for founders and leadership teams who require structured execution aligned with strategy. With four years of experience supporting executives in fast-paced environments, I operate as an extension of leadership, ensuring priorities translate into consistent operational progress.
I protect executive focus by aligning calendars with strategic objectives, implementing inbox control systems that prevent missed follow-ups, and organizing digital infrastructures so documents, commitments, and decisions remain accessible and visible. My work reduces operational friction and eliminates the chaos that slows growth.
Beyond coordination, I strengthen systems through project oversight, lead pipeline monitoring, process documentation, and financial organization. I work seamlessly within widely used platforms, including Google Workspace, Microsoft 365, Slack, Zoom, ClickUp, Asana, Notion, HubSpot, Salesforce, Monday.com, and QuickBooks, etc.
The outcome is structured execution, accountability, and operational stability so you stay focused on leadership and strategic growth while daily operations remain controlled and dependable.
I protect executive focus by aligning calendars with strategic objectives, implementing inbox control systems that prevent missed follow-ups, and organizing digital infrastructures so documents, commitments, and decisions remain accessible and visible. My work reduces operational friction and eliminates the chaos that slows growth.
Beyond coordination, I strengthen systems through project oversight, lead pipeline monitoring, process documentation, and financial organization. I work seamlessly within widely used platforms, including Google Workspace, Microsoft 365, Slack, Zoom, ClickUp, Asana, Notion, HubSpot, Salesforce, Monday.com, and QuickBooks, etc.
The outcome is structured execution, accountability, and operational stability so you stay focused on leadership and strategic growth while daily operations remain controlled and dependable.
Purpose
BusinessIndustry
Agriculture, Animals & Pets, Architecture & Interior Design, Arts & Design, Audio Services, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Gaming, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Photography, Real Estate, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$25
|
Standard
$50
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 1 day | 1 day | 2 days |
Number of Revisions | 1 | 1 | 2 |
Number of Hours of Work | 5 | 10 | 20 |
Basic Photo Editing | - | - | |
Organize & Classify/Tag Files | - | - | |
Formatting & Clean Up | - | - | |
Project Management Support | - | - | |
Travel Planning | - | - |
Frequently asked questions
About Mary
Executive Virtual Assistant | Operations & CRM Workflow Automation
Nairobi, Kenya - 7:25 am local time
I work less like a virtual assistant and more like your operations partner.
Most virtual assistants will manage your inbox. I build you an operation that manages itself.
Here is what that distinction costs growing businesses every day:
Your coaching program is growing, your calendar is full, but behind the scenes everything is held together by memory, sticky notes, and "I'll get to that later." New clients get lost because there is no onboarding system. Follow-ups get missed because nothing is automated. You spend your evenings doing admin instead of serving clients, because no one ever designed the operational backbone of your business. The admin work is the visible 30%. The invisible 70% is operational design: how clients move through your business, how tasks flow between steps, and how nothing gets lost along the way. Most assistants never touch that 70%.
I have built operational infrastructure for coaches, consultants, course creators, and service-based businesses. The result is not a tidier inbox. It is a business where new clients are onboarded automatically without you writing the same welcome email for the hundredth time, follow-ups and reminders fire on schedule without anyone chasing anyone, your CRM actually tracks your pipeline instead of collecting dust, and you stop being the bottleneck in your own business.
That is what executive virtual assistance, done right, actually makes possible.
WHAT I HELP BUSINESSES BUILD:
➜ CRM Setup & CRM Automation: complete CRM configuration built around your actual client journey: pipelines, contact management, deal tracking, lead nurturing sequences, and automated follow-ups. Whether you use HubSpot, GoHighLevel, Dubsado, or another CRM platform, I set it up so it works the way your business works, not the way a default template suggests it should.
➜ Operations Design & Business Process Implementation: Before anything gets built, I map how work flows through your business: where clients get stuck, where handoffs break, and where the process exists only in your head. I then design and implement structured operational workflows, task ownership, communication rhythms, and execution systems, that make your business scalable. You don't just get admin support. You get operational infrastructure.
➜ Workflow Automation: automations that eliminate the manual, repetitive work draining your time: auto-responses, status triggers, appointment reminders, onboarding sequences, and follow-up campaigns that keep your client experience consistent without you personally managing every step. This includes Zapier integrations, CRM-native automations, email automation, and calendar automation, all designed for operational efficiency.
➜ Client Onboarding & Client Management Systems: end-to-end client experience from first inquiry to offboarding: intake forms, welcome sequences, scheduling, milestone tracking, feedback collection, and offboarding workflows. Every touchpoint designed, documented, and systematized so every client gets the same excellent experience.
➜ SOPs & Process Documentation: undocumented workflows turned into repeatable, team-ready systems. No more "only I know how this works." Every process captured, formatted, and stored so your business runs without the person who built it. I create standard operating procedures, workflow guides, and training documentation that let you delegate with confidence.
➜ Project Management & Task Coordination: execution infrastructure for businesses managing multiple clients, programs, or launches simultaneously: task tracking, deadline management, priority setting, progress reporting, and weekly operational rhythm. I keep your projects moving forward and your team aligned.
➜ Email & Calendar Management: inbox organization, email triage, response drafting, scheduling, calendar coordination, and meeting preparation. Not just managing your calendar, but designing a system that protects your time and keeps your days productive.
➜ Content & Design Support: presentation design, social media content creation, brand asset design, carousel posts, client-facing reports, and marketing materials. I use Canva, WordPress, and content management tools to produce polished, on-brand deliverables that represent your business professionally.
➜ Landing Page & Funnel Building: sales pages, landing pages, assessment pages, opt-in funnels, and lead capture systems built on platforms like WordPress and FEA Create (GoHighLevel). From wireframe to live page, I handle the build, the copy placement, the integratio
Steps for completing your project
After purchasing the project, send requirements so Mary can start the project.
Delivery time starts when Mary receives requirements from you.
Mary works on your project following the steps below.
Revisions may occur after the delivery date.
Intake & priorities: review goals, deadlines, tools, and preferences
I review your goals, deadlines, tools, and communication preferences. I identify priorities, gaps, and immediate action items to ensure support aligns with your workflow from day one and execution begins with clarity and direction
System setup: align calendar, inbox rules, task board, and file structure
I organize and optimize your calendar, inbox, and task management system. I structure folders, labels, tracking boards, and workflows to ensure clear visibility, streamlined communication, and efficient daily execution.