You will get an Experienced Construction Assistant/Coordinator
Project details
Whether you're managing renovations, rental properties, or a mix of both — you don’t have time to chase down emails, organize invoices, or update calendars. I provide virtual administrative support for construction and property management companies that need someone dependable, organized, and proactive.
From managing your inbox and coordinating project schedules to tracking rent receipts and preparing monthly owner statements, I’ll help your business stay on top of the day-to-day — with clarity and professionalism.
What's included:
✅ Email inbox management + message sorting/response support
✅ Schedule/calendar upkeep across contractors, tenants, or crews
✅ Rental property records and receipt tracking
✅ Monthly statement prep for owners
✅ Estimate & invoice creation for contracting work
✅ Tenant communication (email/chat)
✅ Organized digital filing (Dropbox, Google Drive, etc.)
✅ Weekly reports or status recaps
From managing your inbox and coordinating project schedules to tracking rent receipts and preparing monthly owner statements, I’ll help your business stay on top of the day-to-day — with clarity and professionalism.
What's included:
✅ Email inbox management + message sorting/response support
✅ Schedule/calendar upkeep across contractors, tenants, or crews
✅ Rental property records and receipt tracking
✅ Monthly statement prep for owners
✅ Estimate & invoice creation for contracting work
✅ Tenant communication (email/chat)
✅ Organized digital filing (Dropbox, Google Drive, etc.)
✅ Weekly reports or status recaps
Purpose
BusinessIndustry
Business Services & Consulting, ConstructionLanguage
EnglishWhat's included $1,600
These options are included with the project scope.
$1,600
- Delivery Time 5 days
- Number of Hours of Work 40
- Basic Photo Editing
- Organize & Classify/Tag Files
- Formatting & Clean Up
- Project Management Support
Frequently asked questions
3 reviews
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This project doesn't have any reviews.
BH
Bryan H.
May 10, 2026
Construction Project Management Assistant (Owner’s Rep Support)Untitled job post
Shirley was great to work with. She delivered everything we asked for.
BW
Brandon W.
Nov 25, 2025
Bilingual Project Manager for Roofing Company
I would give Shirley more than five stars if I could. She quickly became an integral part of our organization. She is knowledgeable, humble, reliable, honest, and (when it is called for) just the right amount of sassy. She initially took on her given set of responsibilities faster than expected and has shown a willingness to expand on her assigned role with professionalism and enthusiasm. On top of performing her given responsibilities with excellence, she has gone above and beyond on multiple occasions to research and/or confirm details on projects (such as required permits) that were not officially her responsibility.
GU
George U.
Nov 16, 2025
Showcase past work to better understand skillset
A true professional, who is easy to deal with and solution oriented.
About Shirley
Construction Project Coordinator | Project Controls
100%
Job Success
Nashville, United States - 8:37 pm local time
I’m a U.S.-based, bilingual construction project controls and operations coordinator with 19+ years of experience across field operations, subcontractor support, project coordination, property operations, and construction administration.
I support GCs, subcontractors, owners, and property managers with the back-end structure needed to keep projects moving: clean documentation, organized trackers, vendor follow-up, approval logs, invoice backup, budget tracking, and clear communication between the office and field.
Core support areas:
Construction project controls and PM support
RFIs, submittals, change orders, punch lists, and daily reports
Drawing review, redlines, Bluebeam markups, and scope coordination
Vendor proposals, COIs, contracts, procurement, and delivery tracking
Budget vs. actual tracking, commitments, invoices, and approval logs
Airtable, Excel, Google Sheets, Procore, Fieldwire, PlanGrid, and shared file systems
Meeting agendas, action item logs, weekly reports, and executive summaries
Bilingual English/Spanish field and office communication
I have supported high-rise, hotel, multifamily, affordable housing, Property Improvement Plan, and commercial construction projects across New York City, North Carolina, Pennsylvania, Rhode Island, Connecticut, and Tennessee.
My value is that I understand both the field reality and the office paperwork. I know how missing documentation, delayed approvals, vendor gaps, drawing changes, and weak tracking can create real cost and schedule problems.
If your team needs construction-specific support that can step in, organize the chaos, and keep the right information moving, I can help.
Steps for completing your project
After purchasing the project, send requirements so Shirley can start the project.
Delivery time starts when Shirley receives requirements from you.
Shirley works on your project following the steps below.
Revisions may occur after the delivery date.
Kick-off and Info Gathering
I'll review your current tools, tasks, and communication needs. You’ll send access to your schedule/calendar, project list, and any documentation (Dropbox, Google Drive, etc.).
Live Check-In or Handoff
If needed, we’ll do a quick Zoom call to review the week, make adjustments, or plan next steps.