You will get Executive Assistant Services – Streamlined, Efficient, Reliable
Project details
What sets my Executive Assistant service apart is the combination of corporate-level organization, remote productivity expertise, and proactive support that drives measurable results.
With over 6 years of administrative experience and 2+ years supporting executives remotely, I have mastered creating structure in fast-paced environments. My goal is simple: help you save time, stay organized, and focus on high-impact work.
Beyond task execution, I build efficient systems that improve how you work. I specialize in reducing email overload by up to 40%, cutting scheduling conflicts by 30%, and saving executives 10–20 hours weekly through process automation and strategic support.
I’m skilled in a wide range of productivity and collaboration tools, including Google Workspace, Microsoft 365, Slack, Zoom, Trello, Asana, ClickUp, Notion, Monday.com, Calendly, Airtable, Zapier, Canva, HubSpot, and CRM systems.
Each project includes customized setup, workflow optimization, and weekly progress reports — ensuring complete visibility and smooth communication.
In essence, I don’t just assist — I act as your strategic partner, ensuring your operations are efficient, scalable, and stress-free.
With over 6 years of administrative experience and 2+ years supporting executives remotely, I have mastered creating structure in fast-paced environments. My goal is simple: help you save time, stay organized, and focus on high-impact work.
Beyond task execution, I build efficient systems that improve how you work. I specialize in reducing email overload by up to 40%, cutting scheduling conflicts by 30%, and saving executives 10–20 hours weekly through process automation and strategic support.
I’m skilled in a wide range of productivity and collaboration tools, including Google Workspace, Microsoft 365, Slack, Zoom, Trello, Asana, ClickUp, Notion, Monday.com, Calendly, Airtable, Zapier, Canva, HubSpot, and CRM systems.
Each project includes customized setup, workflow optimization, and weekly progress reports — ensuring complete visibility and smooth communication.
In essence, I don’t just assist — I act as your strategic partner, ensuring your operations are efficient, scalable, and stress-free.
What's included
| Service Tiers |
Starter
$10
|
Standard
$20
|
Advanced
$50
|
|---|---|---|---|
| Delivery Time | 1 day | 2 days | 5 days |
Number of Hours of Work | 5 | 10 | 30 |
Basic Photo Editing | - | - | |
Organize & Classify/Tag Files | - | ||
Formatting & Clean Up | - | ||
Project Management Support | |||
Travel Planning |
Optional add-ons
You can add these on the next page.
Additional Hour of Work
+$5
Formatting & Clean Up
(+ 1 Day)
+$5About Ruth
CRM Automation Specialist| Airtable | Monday| Zapier| Make| GHL|Trello
Nairobi, Kenya - 4:55 am local time
𝗜 𝗵𝗲𝗹𝗽 𝘁𝗲𝗮𝗺𝘀 𝘀𝘁𝗮𝘆 𝗼𝗿𝗴𝗮𝗻𝗶𝘇𝗲𝗱, 𝗵𝗶𝘁 𝗱𝗲𝗮𝗱𝗹𝗶𝗻𝗲𝘀, 𝗮𝗻𝗱 𝘁𝘂𝗿𝗻 𝗰𝗼𝗺𝗽𝗹𝗲𝘅 𝗽𝗿𝗼𝗷𝗲𝗰𝘁𝘀 𝗶𝗻𝘁𝗼 𝘀𝗲𝗮𝗺𝗹𝗲𝘀𝘀 𝘄𝗼𝗿𝗸𝗳𝗹𝗼𝘄𝘀.
As an CRM Automation Specialist, I have built automated and scalable systems that help businesses streamline their operations, reduce burnout and scale sustainably. For coaches, real estate companies, digital marketing agencies, e-commerce brands, constructions and service-based businesses.
Over the past 3+ years, I’ve worked with clients in real estate, healthcare, finance, SaaS, and construction, looking forward to working with yours.
I will built:-
• Airtable
→ Build custom CRMs, tables, project trackers, and databases
→ Set up Interfaces, dashboards, insights, and views for non-tech users
→ Use scripts & automations
→ Data clean-up & Migration to Airtable or Monday CRM
•Monday Crm
→ Set up clean, trackable workflows
→ Automate status updates, tasks, and reminders
→ Build dashboards and boards
→ Data clean-up & Migration
→ HubSpot migration to Monday CRM
→ Form creation and automation to capture leads and follow the prospects
→ Connect boards and mirror columns for clarity and structure.
•Softr
→ Turn your Airtable or Monday CRM data into client portals, internal tools, and directories
→ Build slick, no-code web apps your team or customers can use
→ Secure, responsive designs without writing code
• Zapier & Make
→Automate repeat tasks between apps
→Use filters, webhooks & APIs for reliable workflows
→Fix zaps that keep breaking or failing silently
• CRM, Task & Project Management Setup
→Centralized systems that improve team accountability, track work at a glance, and give leadership full visibility
𝗖𝗹𝗶𝗲𝗻𝘁𝘀 𝘂𝘀𝘂𝗮𝗹𝗹𝘆 𝗿𝗲𝗮𝗰𝗵 𝗼𝘂𝘁 𝘄𝗵𝗲𝗻:
🍀Their current setup feels cluttered, slow, or unreliable
🍀Team members are updating the same information in multiple places
🍀Client onboarding or project kickoffs involve too many manual steps
🍀They're migrating from one platform to another and need a structured approach
🍀Growth is happening, but systems can't keep up.
After implementation, your tools communicate automatically, dashboards show real-time progress, client data stays current across platforms, and your team has clarity on what needs to happen next.
🔹 My Expertise
→ Project planning, Project Coordination and Tasks automation
→ Automating daily tasks so nothing slips through the cracks
→ Building CRMs and client portals, so all info is in one place
→ Setting up operations systems (onboarding, reporting, Offloading
🔹 Some Notable Projects:
→ A real estate system that tracked property leads, auto-sent follow-ups, and built live reports
→ A car sales company that tracked vehicles from purchase to delivery and assigned staff tasks automatically
→ A construction project dashboard with tasks and invoice tracking
→ A sales company dashboard that linked Airtable with sales records for easy reporting
→ Agency portals built on Softr that gave clients their own project dashboards
Why Clients Work With Me:
• I translate complex workflows into clear, repeatable systems
• I don’t need micromanaging, just a quick brief, and I take it from there
• I document every step so your team stays aligned, even after I’m gone
• I deliver on time, communicate clearly, and prioritize your results.
My Process ;
1. Process Mapping.
2. Solution Architecture: I design scalable systems that grow with your business, not quick fixes.
3. Custom Implementation: I build and test your automation ecosystem with careful error handling.
4. Visual Documentation: I provide video walkthroughs of all systems built, ensuring your team understands how everything works.
𝗧𝘆𝗽𝗶𝗰𝗮𝗹 𝗥𝗲𝘀𝘂𝗹𝘁𝘀 𝗖𝗹𝗶𝗲𝗻𝘁𝘀 𝗦𝗲𝗲:
⭐ 50–70% reduction in time spent on manual data entry and task updates
⭐ Faster client onboarding with automated project setup and notifications
⭐ Centralized visibility into project status, team workload, and KPIs
⭐ Consistent execution of recurring processes without constant supervision
⭐ Systems built to expand as your team and client base grow
⭐Migrated over 50,000+ data from different tools to Airtable & Monday CRM
Ready to stop piecing your backend together and finally get systems that work?
Send me "𝐃𝐢𝐫𝐞𝐜𝐭 𝐌𝐞𝐬𝐬𝐚𝐠𝐞" or click “𝙃𝙞𝙧𝙚 𝙢𝙚” or "𝐈𝐧𝐯𝐢𝐭𝐞 𝐭𝐨 𝐉𝐨𝐛" and let's discuss how to turn your scattered tools into a reliable operating system.
𝐊𝐄𝐘𝐖𝐎𝐑𝐃𝐒:
Monday Setup | Monday Automation | Airtable Database | Airtable CRM | Softr | Make | Zapier | Softr Builder| Integration | Monday | Workflow Automation | Process Optimization | Project Management System | CRM Automation | Business Operations | Task Automation | Dashboard| Data Migration| Business Process Optimization | Monday Expert| Airtable Architect |
Steps for completing your project
After purchasing the project, send requirements so Ruth can start the project.
Delivery time starts when Ruth receives requirements from you.
Ruth works on your project following the steps below.
Revisions may occur after the delivery date.
Initial Consultation & Task Brief
Client provides top priorities, tools access, and communication preferences. I review tasks and clarify deliverables.
Workspace & Workflow Setup
I organize calendars, email folders, and task boards (Google Workspace, ClickUp, or Asana).