You will get Expert Real Estate Virtual Assistant: CRM Automation & Listing Coordination
Project details
Are you a busy Real Estate Agent or Broker drowning in manual data entry, missed leads, and chaotic client follow-ups? Every hour you spend wrestling with your CRM or chasing paperwork is an hour you aren't spending closing deals.
I’ve helped real estate professionals reclaim 15+ hours per week by taking over operational burdens. By optimizing CRM systems (GoHighLevel, HubSpot, Follow Up Boss), streamlining listing coordination, and setting up instant follow-up triggers, I help agents cut missed-lead response time from days to under 2 hours.
My Process
1. Discovery & Audit: I analyze your current CRM workflows, lead sources, and administrative bottlenecks.
2. System Customization: I configure pipelines, automated email/SMS sequences, and task triggers in your CRM.
3. Execution & Integration: I take over listing coordination, client follow-ups, and day-to-day administrative tasks.
4. Optimization & Reporting: I provide ongoing monitoring and weekly updates to ensure your pipeline runs like clockwork.
I’ve helped real estate professionals reclaim 15+ hours per week by taking over operational burdens. By optimizing CRM systems (GoHighLevel, HubSpot, Follow Up Boss), streamlining listing coordination, and setting up instant follow-up triggers, I help agents cut missed-lead response time from days to under 2 hours.
My Process
1. Discovery & Audit: I analyze your current CRM workflows, lead sources, and administrative bottlenecks.
2. System Customization: I configure pipelines, automated email/SMS sequences, and task triggers in your CRM.
3. Execution & Integration: I take over listing coordination, client follow-ups, and day-to-day administrative tasks.
4. Optimization & Reporting: I provide ongoing monitoring and weekly updates to ensure your pipeline runs like clockwork.
Purpose
BusinessIndustry
Agriculture, Animals & Pets, Architecture & Interior Design, Arts & Design, Audio Services, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cryptocurrency & Blockchain, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Gaming, Government & Public Sector, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Photography, Real Estate, Religion & Spirituality, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$75
|
Standard
$200
|
Advanced
$450
|
|---|---|---|---|
| Delivery Time | 5 days | 13 days | 30 days |
Number of Revisions | 1 | 3 | 5 |
Basic Photo Editing | - | - | |
Organize & Classify/Tag Files | - | - | |
Formatting & Clean Up | |||
Project Management Support | - | ||
Travel Planning | - | - |
Frequently asked questions
About Bolajoko
Virtual Assistant| Real Estate| Medical| Coaches| Consultants
Abeokuta, Nigeria - 6:41 am local time
🌟 YOUR STRATEGIC PARTNER IN OPERATIONAL SUCCESS 🌟
In high-growth business, time is your most non-renewable resource. ⏳ Whether you are a Real Estate Broker 🏡, Medical Practitioner ⚕️ Logistics Manager 🚚, or Coach 🧠, admin complexity shouldn't hold you back. ⚓
I am your Strategic Operational Engine. ⚙️🚀 My mission: save you 10-20+ hours weekly. By offloading admin burdens, you increase profitability 💰, reduce burnout 🔥, and accelerate scaling. 📈✨ I transform chaos into clarity, empowering you to achieve ambitious goals. 🌟✨
🏗️ INDUSTRY-SPECIFIC EXPERTISE: SAVING YOU TIME & MONEY 🏗️
🏡 REAL ESTATE & PROPERTY MGMT
Stop getting stuck in the "Listing Trap." I manage the backend so you close more deals. 🤝
Transaction Coordination (TC): Managing deal lifecycles from contract to close with 100% compliance. ✍️
Listing Management (MLS): SEO descriptions and photo mgmt on Zillow/Realtor . 🏘️
CRM & Lead Nurturing: Expert in Follow Up Boss, kvCORE, and LionDesk. I set up "Drip Campaigns" to keep leads hot. 🔥
Admin Support: Scheduling inspections, appraisals, and property tours. 📞
⚕️ MEDICAL & HEALTHCARE SUPPORT
Precision and privacy are my priorities. I handle admin so you focus on patient care. 🩺
HIPAA-Compliant Scheduling: Managing calendars and patient intake with total confidentiality. 🔒
Medical Billing & EHR: Proficient in Practice Fusion, Kareo, and SimplePractice to ensure cash flow. 💲
Patient Experience: Handling inquiries and appointment reminders via SMS/Email. 😊
🚚 LOGISTICS & FREIGHT OPERATIONS
Efficiency is key. I keep shipments moving and customers happy. ✅
Order & Inventory Mgmt: Real-time tracking and fulfillment monitoring. 📦
Freight Documentation: Expert handling of BOL, commercial invoices, and customs paperwork. 📑
Coordination: Central contact for carriers, warehouses, and clients. 🔗
🧠 COACHES & E-LEARNING
Scale impact without scaling stress. I manage the "tech" so you can "teach." 🎓
Onboarding: Moving students from payment to course access seamlessly. 🚀
LMS Admin: Managing Kajabi, Teachable, or Thinkific platforms. ✨
Webinar Support: Technical coordination for Zoom and post-launch follow-ups. 💻
📊 FINANCIAL & BOOKKEEPING
Get financial clarity for bold business moves. 📈
Bookkeeping (QuickBooks/Xero): Categorizing expenses and reconciling statements. 🧾
Reporting: Monthly P&L statements and cash flow forecasts. 📊
🛠️ THE TECH STACK: YOUR AUTOMATED ENGINE 🤖
CRMs: Salesforce, HubSpot, Zoho, Pipedrive, GoHighLevel, ActiveCampaign.
Automation: Zapier & Make to eliminate manual data entry.
Project Mgmt: Asana, Trello, ClickUp, Monday , Notion.
Communication: Slack, MS Teams, Zoom, Google Workspace.
Marketing: Canva, Mailchimp, Klaviyo, Buffer, Hootsuite.
📈 THE RESULTS: YOUR 30-DAY ROADMAP 📈
Week 1: Audit 🔍 Identify "Time Leaks" and document processes (SOPs).
Week 2: Optimize ⚙️ CRM cleanup and initial automations.
Week 3: Execution 🚀 I take ownership of daily admin and lead follow-ups.
Week 4+: Scale 🌟 Review metrics and reclaimed hours to grow revenue.
🎯 WHY CHOOSE ME? 🎯
I am a Virtual Office Manager and Strategic Partner. I am detail-oriented, proactive, and committed to your success. 🌟✨
Core Competencies:
VA Services | Ops Mgmt | Admin Support | Client Onboarding | CRM Mgmt | Project Coordination | Workflow Automation | Email & Calendar Mgmt | Data Entry | Document Mgmt | Bookkeeping | Financial Reporting | Lead Gen | Appointment Setting | Social Media Mgmt | Email Marketing | Transaction Coordination | Listing Mgmt | Inventory Mgmt | Supply Chain Support | Order Processing | Freight Doc | Patient Scheduling | EHR Support | HIPAA Compliance | Medical Billing | Program Mgmt | Client Comm | Vendor Coord | Compliance Mgmt | Performance Reporting | MS Office | Google Workspace | Zapier | Asana | Trello | Slack | Business Growth | Time Mgmt | Remote Work | Specialized VA | Digital Marketing | Sales Support | Operational Excellence | Executive Assistance | Customer Success | Technical Support | Shopify | Amazon VA | SOP Creation | Revenue Growth | LinkedIn Prospecting | Cold Emailing | Funnel Building | SEO | Video Editing | Canva Expert | Presentation Design 🌍✨
Ready to reclaim your time? 🚀💰
Let’s build your success story. Click "Invite" or "Hire" now for a 10-minute discovery call! 📞✨
Bolajoko O. | Your Strategic Partner for Growth 🌟
Steps for completing your project
After purchasing the project, send requirements so Bolajoko can start the project.
Delivery time starts when Bolajoko receives requirements from you.
Bolajoko works on your project following the steps below.
Revisions may occur after the delivery date.
Initial Assessment & CRM Audit
Reviewing your current setup, identifying response gaps, and mapping out automated workflows.
Workflow Configuration & Automation Setup
Building custom pipelines and instant response triggers in GoHighLevel, HubSpot, or Follow Up Boss.