You will get Executive Assistant: Admin & Operations Support for Founders & CEOs
Top Rated
Top Rated
Project details
I'll manage your inbox, calendar, and day-to-day admin so you can stay focused on running your business, not chasing your own to-do list.
"Calista is proactive and efficient in her work. An absolute pleasure to work with." - Heather W. (CEO)
Hi, I'm Cally, an Executive Assistant supporting CEOs and founders, with over 5 years of experience delivering proactive, detail-oriented support. If you're looking for someone resourceful and dependable to support you and your team, I'm ready to help.
"Calista is proactive and efficient in her work. An absolute pleasure to work with." - Heather W. (CEO)
Hi, I'm Cally, an Executive Assistant supporting CEOs and founders, with over 5 years of experience delivering proactive, detail-oriented support. If you're looking for someone resourceful and dependable to support you and your team, I'm ready to help.
Purpose
BusinessIndustry
Architecture & Interior Design, Arts & Design, Beauty & Cosmetics, Business Services & Consulting, Construction, Ecommerce, Events Planning, Financial Services, Food & Beverage, Gaming, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Real Estate, Sports & Fitness, Telecommunications, Transportation & AutomotiveLanguage
EnglishWhat's included
| Service Tiers |
Starter
$75
|
Standard
$250
|
Advanced
$500
|
|---|---|---|---|
| Delivery Time | 3 days | 14 days | 28 days |
4 reviews
(4)
(0)
(0)
(0)
(0)
This project doesn't have any reviews.
JS
Jennifer S.
Jul 23, 2026
30 minute consultation
Calli is extremely professional, well-organized overall and very knowledgeable with respect to the TaxDome process. She appears to be a self-starter and conscientious. It was a great pleasure meeting her and look forward to working with her.
JW
Jeffrey W.
Mar 20, 2026
Personal Assistant for CEO of Parenting App Startup
amazing to work with Calista shes so smart and gets things done very fast and accurately
JW
Jeffrey W.
Jun 3, 2025
Personal Assistant for CEO of Parenting App Startup
as long as your on top of her hours - she does a good job. she is smart and organized and eager to help. She makes for a good assistant, I just didnt have the time to train her to meet my needs but she is a go getter.
HW
Heather W.
Apr 12, 2025
Administrative Support
Calista is proactive and efficient in her work. An absolute pleasure to work with.
About Calista
Executive Assistant | Founders, CEOs & CPAs | Tax Admin & Operations
100%
Job Success
Nkwelle, Nigeria - 9:33 am local time
You dont have to spend your days managing emails, resolving calendar conflicts, chasing documents, and stretched across many priorities. I manage the details, so you can stay focused on high-impact work and growth.
You get a reliable, discreet Executive assistant who anticipates what you need before you ask and takes ownership without waiting to be told.
Here's How I Support Founders & Executives:
➠ Calendar Management & Scheduling: Meetings booked, conflicts resolved proactively, and your time protected for high-priority work across multiple time zones.
➠ Email Management & Inbox Triage: Emails organized, flagged by priority, and responded to on time. Routine items handled, only what needs your judgment surfaces to you.
➠ Project Management & Task Tracking: ClickUp, Asana, Trello, or Monday set up so every deadline, deliverable, and responsibility has a clear owner and visible status. Open loops closed without reminders.
➠ Travel Coordination & Logistics: Flights, hotels, ground transport, and itineraries handled end-to-end. Professional travel packets prepared in advance so every trip runs smoothly.
➠ Client Onboarding & Vendor Coordination: Follow-ups sent, responses tracked, and communication managed across contractors, agencies, and service providers so projects keep moving.
➠ Meeting Preparation & Follow-Up: Agendas drafted, briefing notes prepared, action items documented, and follow-up summaries sent after every meeting.
➠ CRM Management: HubSpot, Dubsado, or GoHighLevel kept current, pipelines maintained, and follow-ups sent on time so no relationship goes cold.
➠ SOP & Workflow Optimization: Recurring processes documented into clear, scalable SOPs using Notion, Google Drive, or ClickUp reducing bottlenecks so your team runs efficiently without you in every decision.
➠ Research & Decision Support: Vendors, tools, candidates, and opportunities researched and summarized so you can make fast, informed decisions.
Here's How I Support Tax & Accounting Firms:
Tax season doesn't pause because a document is missing or a client hasn't responded. You need a remote administrative assistant who has already followed up, organized the documents, and flagged what's due before you think to ask.
➠ Document Intake & Organization: Tax slips and client documents downloaded, renamed, and stored consistently. Reminders sent before you have to chase anything.
➠ TaxDome Management: Engagement letters, client records, and documents uploaded, labeled, and maintained with accuracy throughout the season.
➠ Return Delivery & E-Signature Tracking: Draft, final returns and filing confirmation delivered on time. Nothing marked complete until it actually is.
➠ Deadline & Extension Monitoring: Every filing deadline visible, every extension flagged early so peak season stays manageable.
➠ Bookkeeping Support & Data Entry: Invoices and financial records maintained in QuickBooks Online with consistent accuracy.
"Calista is proactive and efficient in her work. An absolute pleasure to work with.""
⭐⭐⭐⭐⭐
Calli is extremely professional, well-organized overall and very knowledgeable with respect to the TaxDome process. She appears to be a self-starter and conscientious. It was a great pleasure meeting her and look forward to working with her."
⭐⭐⭐⭐⭐
Tools & Platforms:
Google Workspace | Microsoft 365 | Slack | Notion | ClickUp | Asana | Trello | Monday | Zoom | Calendly | Dubsado | HubSpot | GoHighLevel | QuickBooks Online | TaxDome | Canva | Adobe Acrobat
Whether you need a Virtual Assistant, Executive Assistant, or Administrative Assistant for your operations or your tax firm, I'm ready to build the systems that keep things running smoothly so you can focus on what truly matters.
Send me an Invite or a Direct Message. I respond quickly.
Your Executive assistant, Virtual assistant and Tax administrative assistant.
Steps for completing your project
After purchasing the project, send requirements so Calista can start the project.
Delivery time starts when Calista receives requirements from you.
Calista works on your project following the steps below.
Revisions may occur after the delivery date.
Discovery Call
A brief call to discuss your needs and expectations.