You will get An Executive Assistance for you and your team
Top Rated
Top Rated
Project details
Calista is proactive and efficient in her work. An absolute pleasure to work with. - Heather W (CEO)
Hello, you can call me Cally. I’m an Executive Assistant supporting CEOs / founders and an Administrative Assistant supporting tax firms, with over 5 years of experience delivering high-quality, proactive support. If you’re looking for a resourceful, dependable, and detail-oriented assistant to support you and your team, I’m your go-to professional.
Hello, you can call me Cally. I’m an Executive Assistant supporting CEOs / founders and an Administrative Assistant supporting tax firms, with over 5 years of experience delivering high-quality, proactive support. If you’re looking for a resourceful, dependable, and detail-oriented assistant to support you and your team, I’m your go-to professional.
Purpose
BusinessIndustry
Architecture & Interior Design, Arts & Design, Beauty & Cosmetics, Business Services & Consulting, Construction, Ecommerce, Events Planning, Financial Services, Food & Beverage, Gaming, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Real Estate, Sports & Fitness, Telecommunications, Transportation & AutomotiveLanguage
EnglishWhat's included $10
These options are included with the project scope.
$10
- Delivery Time 1 day
3 reviews
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JW
Jeffrey W.
Mar 20, 2026
Personal Assistant for CEO of Parenting App Startup
amazing to work with Calista shes so smart and gets things done very fast and accurately
JW
Jeffrey W.
Jun 3, 2025
Personal Assistant for CEO of Parenting App Startup
as long as your on top of her hours - she does a good job. she is smart and organized and eager to help. She makes for a good assistant, I just didnt have the time to train her to meet my needs but she is a go getter.
HW
Heather W.
Apr 12, 2025
Administrative Support
Calista is proactive and efficient in her work. An absolute pleasure to work with.
About Calista
Executive Assistant | Founders, CEOs & CPAs | Admin & Operations
100%
Job Success
Nkwelle, Nigeria - 7:50 pm local time
I support fast-moving Founders, CEOs, and multi-business entrepreneurs who need a reliable, discreet right hand, someone who anticipates needs before they arise, and takes ownership without waiting to be told.
HERE'S HOW I SUPPORT FOUNDERS & EXECUTIVES
➠ Calendar & Scheduling Management: Meetings booked, conflicts resolved proactively, and your time protected for high-priority work across multiple time zones.
➠ Inbox & Email Triage: Emails organized, flagged by priority, and responded to on time. Routine items handled, only what needs your judgment surfaces to you.
➠ Task & Project Tracking: ClickUp, Asana, Trello, or Monday set up so every deadline, deliverable, and responsibility has a clear owner and visible status. Open loops closed without reminders.
➠ Travel Coordination & Logistics: Flights, hotels, ground transport, and itineraries handled end-to-end. Professional travel packets prepared in advance so every trip runs smoothly.
➠ Vendor & Partner Coordination: Follow-ups sent, responses tracked, and communication managed across contractors, agencies, and service providers so projects keep moving.
➠ Meeting Preparation & Follow-Up: Agendas drafted, briefing notes prepared, action items documented, and follow-up summaries sent after every meeting.
➠ CRM Management: HubSpot, Dubsado, or GoHighLevel kept current, pipelines maintained, and follow-ups sent on time so no relationship goes cold.
➠ SOP & Workflow Documentation: Recurring processes documented into clear SOPs using Notion, Google Drive, or ClickUp, so your team runs efficiently without you in every decision.
➠ Research & Decision Support: Vendors, tools, candidates, and opportunities researched and summarized so you can make fast, informed decisions.
HERE'S HOW I SUPPORT CPA & TAX FIRMS
Tax season doesn't pause because a document is missing or a client hasn't responded. You need a remote administrative assistant who has already followed up, organized the documents, and flagged what's due before you think to ask.
➠ Document Intake & Organization: Tax slips and client documents downloaded, renamed, and stored consistently. Reminders sent before you have to chase anything.
➠ TaxDome Management: Engagement letters, client records, and documents uploaded, labeled, and maintained with accuracy throughout the season.
➠ Return Delivery & E-Signature Tracking: Draft, final returns and filing confirmation delivered on time. Nothing marked complete until it actually is.
➠ Deadline & Extension Monitoring: Every filing deadline visible, every extension flagged early so peak season stays manageable.
➠ Bookkeeping Support & Data Entry: Invoices and financial records maintained in QuickBooks Online with consistent accuracy.
"Calista is proactive and efficient in her work. An absolute pleasure to work with." ⭐⭐⭐⭐⭐
Job Success Score: 100% | Top Rated
Tools & Platforms:
Google Workspace | Microsoft 365 | Slack | Notion | ClickUp | Asana | Trello | Monday | Zoom | Calendly | Dubsado | HubSpot | GoHighLevel | QuickBooks Online | TaxDome | Canva | Adobe Acrobat | AI Tools (Claude, ChatGPT)
If you're a Founder, CEO, or CPA firm ready to hand off the back-end, stay focused on growth, and work with someone who anticipates your needs and takes full ownership, send me an Invite or a message. I'd love to discuss how I can support you.
Steps for completing your project
After purchasing the project, send requirements so Calista can start the project.
Delivery time starts when Calista receives requirements from you.
Calista works on your project following the steps below.
Revisions may occur after the delivery date.
Discovery Call
A brief call to discuss your needs and expectations.