You will get Inbox Management, Calendar Audit & Scheduling Setup
Project details
A cluttered inbox and unmanaged calendar are two of the biggest time drains for any founder or business owner. This project delivers a clean, organised system for both so your attention goes where it actually needs to go.
I will go into your inbox and calendar, build a working system from scratch and hand it over with everything in place and a short guide so it stays that way.
This is a one time setup project with a defined deliverable. You will know exactly what you are getting before we start.
What is included:
● Full inbox audit and organisation
● Triage categories and priority labels set up
● Inbox rules and filters configured to sort incoming mail automatically
● Up to 10 recurring reply templates drafted for common email types
● Spam and low priority emails cleared and filtered
● Calendar audit and clean up
● Integration with your scheduling tool if applicable such as Calendly or Google Calendar
● Short handover guide explaining how the system works and how to maintain it
What I need from you:
Access to your inbox and calendar, a short briefing on your priorities and a list of your most common email types.
I will go into your inbox and calendar, build a working system from scratch and hand it over with everything in place and a short guide so it stays that way.
This is a one time setup project with a defined deliverable. You will know exactly what you are getting before we start.
What is included:
● Full inbox audit and organisation
● Triage categories and priority labels set up
● Inbox rules and filters configured to sort incoming mail automatically
● Up to 10 recurring reply templates drafted for common email types
● Spam and low priority emails cleared and filtered
● Calendar audit and clean up
● Integration with your scheduling tool if applicable such as Calendly or Google Calendar
● Short handover guide explaining how the system works and how to maintain it
What I need from you:
Access to your inbox and calendar, a short briefing on your priorities and a list of your most common email types.
Industry
Agriculture, Arts & Design, Audio Services, Business Services & Consulting, Construction, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Engineering, Events Planning, Financial Services, Government & Public Sector, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Nonprofit, Real Estate, Religion & Spirituality, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$50
|
Standard
$75
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 3 days | 5 days | 7 days |
Number of Revisions | 1 | 2 | |
Number of Hours of Work | 10 | 25 | |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | - | |
Formatting & Clean Up | - | - | |
Project Management Support | - | - | |
Travel Planning | - | - | - |
Optional add-ons
You can add these on the next page.
Fast Delivery
+$10 - $20
Additional Revision
+$5
2 reviews
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GW
Giselle W.
Jun 24, 2026
100 Needed for Reading/Response Project - Alpha (June-July 2026)
Stephanie put effort into the work and was consistent and easy to communicate with.
SH
Sampson H.
Aug 10, 2025
Executive Assistant for administrative tasks
I enjoyed working with Stephanie Her communication was always clear and concise. 💯 % recommend. I look forward to working with her again.
About Stephanie
Executive Assistant | Founder Support & Startup Operations | SOPs
100%
Job Success
Accra, Ghana - 4:02 am local time
I am building my remote client base and every engagement gets my full attention and best work. For nearly 3 years I was the sole operations person inside an FMCG import startup, supporting a founder who was managing two businesses at once. I built the operational structure from the ground up, implemented an inventory tracking system, managed payroll, handled vendor and supplier communication, led outbound business outreach, supported hiring and kept everything running without supervision.
That experience is what I bring to founders as an executive virtual assistant who does not need hand holding to deliver results.
I look at a messy operation, figure out what needs to happen, and make sure it does. You will not find me waiting to be told what is urgent. I already know.
Services I provide:
● Inbox & email management - triage, prioritisation, drafting and follow-ups.
● Calendar & scheduling - availability management, conflict resolution and time zone coordination.
● Vendor & stakeholder communication - threads, follow-ups and updates handled end to end.
● Meeting preparation & follow through - agenda before, notes during, action items after.
● Task tracking & deadline management - open tasks, due dates and stalled items tracked and flagged.
● Documentation & reporting - SOPs, trackers, reports and shared files organised and accessible.
● Travel coordination - flights, hotels, transfers and schedules into one clean itinerary.
Tools I use regularly:
Google Workspace · Microsoft Office 365 · ClickUp · Trello · Slack · Zoom · Calendly · Canva · Fathom · Make · Zapier · HubSpot CRM · ChatGPT · Claude AI
This works best if you are an early stage founder or small business owner who needs a reliable virtual assistant and executive support that goes beyond task execution. If you want a remote EA who takes full ownership, communicates without being chased, and treats your business like it matters, we are a strong fit.
Send me a message and I will respond same day with exactly how I can help.
Steps for completing your project
After purchasing the project, send requirements so Stephanie can start the project.
Delivery time starts when Stephanie receives requirements from you.
Stephanie works on your project following the steps below.
Revisions may occur after the delivery date.
Access and Audit
I review your inbox and calendar to understand current volume, patterns and pain points before touching anything.
Build the System
I set up triage labels, filters, inbox rules, reply templates and calendar structure based on your priorities.