You will get Inbox Zero System Setup and Email Management
Rising Talent
Project details
What sets this project apart
I don't just clean your inbox, I build the architecture that keeps it clean after I leave. Every filter, folder, label, and template is documented in a triage SOP your team or VA can follow independently. Most inbox cleanup services fix today's mess. This one prevents tomorrow's.
Steps to complete
You share your email platform access and fill out a quick preference form (VIPs, response times, categories)
I audit your inbox, build the folder structure, filters, and reply templates, and document the triage SOP
I walk you through the system on a handoff call so you can run it or delegate it immediately
FAQ
Which email platforms do you work with?
Gmail, Outlook, and Zoho Mail. All three are fully supported.
Will you delete anything from my inbox?
Nothing gets deleted without your approval. Everything is organized and archived, not removed.
What happens after the setup, can you manage it ongoing?
Yes. The Premium tier includes 30 days of active inbox management after setup.
I don't just clean your inbox, I build the architecture that keeps it clean after I leave. Every filter, folder, label, and template is documented in a triage SOP your team or VA can follow independently. Most inbox cleanup services fix today's mess. This one prevents tomorrow's.
Steps to complete
You share your email platform access and fill out a quick preference form (VIPs, response times, categories)
I audit your inbox, build the folder structure, filters, and reply templates, and document the triage SOP
I walk you through the system on a handoff call so you can run it or delegate it immediately
FAQ
Which email platforms do you work with?
Gmail, Outlook, and Zoho Mail. All three are fully supported.
Will you delete anything from my inbox?
Nothing gets deleted without your approval. Everything is organized and archived, not removed.
What happens after the setup, can you manage it ongoing?
Yes. The Premium tier includes 30 days of active inbox management after setup.
Purpose
BusinessIndustry
Agriculture, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Ecommerce, Education, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Government & Public Sector, Legal, Lifestyle, Manufacturing & Storage, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Real Estate, Religion & Spirituality, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, WellnessLanguage
EnglishWhat's included
| Service Tiers |
Starter
$25
|
Standard
$50
|
Advanced
$75
|
|---|---|---|---|
| Delivery Time | 2 days | 5 days | 7 days |
Number of Revisions | 2 | 3 | 4 |
Basic Photo Editing | |||
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | - | - | - |
Travel Planning |
Optional add-ons
You can add these on the next page.
Additional Revision
+$30
Additional Hour of Work
+$30Frequently asked questions
2 reviews
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This project doesn't have any reviews.
GW
Giselle W.
May 14, 2026
100 Needed for Reading/Response Project - Alpha (May 2026)
Esther communicated clearly, worked efficiently, and was great to work with.
LD
Linda D.
Apr 5, 2026
Beta Testers Needed for Personal Financial Planning App (15-30 mins)
Thank you for your prompt and thoughtful feedback as a beta tester for Moola.
About Esther
Executive Virtual Assistant | Inbox - Calendar & Ops For CEOs
100%
Job Success
Enugu, Nigeria - 4:06 pm local time
When was the last time your day ended with nothing left hanging over your head?
That mental load, the emails piling up, the follow-ups nobody chased, the calendar nobody managed, the systems that only work when you're watching them, that's not a motivation problem. That's an operations problem.
Now let's talk about you for a moment.
You wake up to emails already waiting. Client messages. Calendar conflicts. Missed follow-ups. Admin that owns your morning before it starts. You plan to get to the real work later. Later never comes. By the end of the day you've been busy all day and still feel behind.
You don't need more hours. You need someone to own it.
I'm Esther your proactive Executive Virtual Assistant and Operations Manager with 100% Job Success Score, 180+ hours supporting busy CEOs and founders across SaaS, consulting, real estate, service based businesses, cleaning businesses, and e-commerce.
My edge: I see the chaos, take full ownership, and build the systems that make it disappear permanently. I communicate clearly, work independently so you don't waist the time you want to save managing the person managing your business.
WHAT YOU GET IN 30 DAYS:
✔ 20+ hours returned to founders every week
✔ Inbox backlogs cleared 80–95% in the first 30 days
✔ 99% calendar accuracy across time zones with zero conflicts
✔ CRM follow-up speed improved 80% through automation
✔ Repetitive admin cut 30–50% with documented SOPs
WHAT CLIENTS SAY
⭐⭐⭐⭐⭐"Great experience working with Esther. She takes initiative, works independently, and doesn't wait to be told every step. One thing we especially appreciate is that she consistently follows up to confirm appointments and makes sure nothing slips through the cracks.
She's also eager to learn our business. She takes self-direction that have made her a valuable part of our operations, and we look forward to continuing to work with her. - Arianna Valdez, CEO, Luxlevel Cleaning"
⭐⭐⭐⭐⭐"Esther communicated clearly, worked efficiently, and was great to work with - Giselle Weber, Founder"
WHAT I OWN FOR YOU
💠 Inbox and Email Management: Zero daily. Replies in your voice. Follow-ups automated.
💠 Calendar and Scheduling: Conflict-free. Multi-timezone. Briefing notes before every call.
💠 Operations and SOPs: Workflows your team runs without you. Nothing depends on memory.
💠 CRM and Automation: HubSpot, Salesforce, Zoho, GoHighLevel. No lead goes cold.
💠 Projects and Tasks: Dashboards built. Deadlines owned. Team aligned.
💠 ClickUp and Notion Setup: Workspace built, automated, and optimized for your team.
💠 AI-Powered Support: ChatGPT and Claude workflows, drafting
YOUR FIRST 30 DAYS
Week 1 - Audit workflows and bottlenecks. Nothing changes yet.
Week 2 - Inbox live. Calendar set. First SOP drafted. You feel it in 10 days.
Day 30 - Operations run without you. You lead. You stop managing details.
PORTFOLIO
📁 Inbox Zero System
📁 CRM Pipeline Rebuild
📁 SOP Library Build
📁 Calendar Management System
I'm proficient in the use of these tools and platforms for project management, CRM, Email campaign, Lead generation, and scheduling. Notion · ClickUp · Asana · Trello · Monday · Airtable · HubSpot · Salesforce · Zoho · GoHighLevel · Google Workspace · Microsoft 365 · Slack · Zoom · Calendly · Zapier · Make · n8n · ChatGPT · Claude · Canva · DocuSign · Honeybook · Zillow · Mailchimp · Buffer . Apollo . Lemlist . Basecamp . Yelp . Connecteam . Housecall Pro
I learn your tools and applications quickly, just bring it on we are good to go.
THIS IS FOR YOU IF
→ You're a CEO doing admin that shouldn't be around you
→ You need structure built fast, without babysitting
→ You've tried delegating, nothing stuck. You need a self-starter.
→ You want a right-hand who owns outcomes, not just tasks
→ You need accurate data, organized files, and a back-office that runs
My core values and strength is client satisfaction, retention and clear communication. I enjoy growing with your team, so I value long term relationship.
If you're a start-up founder or CEO who is exhausted from carrying tasks that have nothing to do with why you built this business, I'm the Executive Virtual Assistant quietly handling the operations, admin, and coordination that eat your best hours every day.
I respond within the hour.
Tell me what's falling through the cracks. I'll send a clear plan before you decide anything.
Message me or click "Invite to Job." Let's get your operations handled.
Executive Assistant | Virtual Assistant | Email Management | Calendar Management | Administrative Support | Scheduling | CRM Management | Operations Management | Project Management | Personal Administration | Data Entry | Personal Assistant
Steps for completing your project
After purchasing the project, send requirements so Esther can start the project.
Delivery time starts when Esther receives requirements from you.
Esther works on your project following the steps below.
Revisions may occur after the delivery date.
Client provides email platform access and completes preference form
I audit the inbox and map the current state, volume, patterns, and problem areas I build the folder structure, labels, filters, and smart rules inside the email platform I create reply templates and document the full triage SOP