You will get Inbox Zero System Setup and Email Management
Project details
What sets this project apart
I don't just clean your inbox, I build the architecture that keeps it clean after I leave. Every filter, folder, label, and template is documented in a triage SOP your team or VA can follow independently. Most inbox cleanup services fix today's mess. This one prevents tomorrow's.
Steps to complete
You share your email platform access and fill out a quick preference form (VIPs, response times, categories)
I audit your inbox, build the folder structure, filters, and reply templates, and document the triage SOP
I walk you through the system on a handoff call so you can run it or delegate it immediately
FAQ
Which email platforms do you work with?
Gmail, Outlook, and Zoho Mail. All three are fully supported.
Will you delete anything from my inbox?
Nothing gets deleted without your approval. Everything is organized and archived, not removed.
What happens after the setup, can you manage it ongoing?
Yes. The Premium tier includes 30 days of active inbox management after setup.
I don't just clean your inbox, I build the architecture that keeps it clean after I leave. Every filter, folder, label, and template is documented in a triage SOP your team or VA can follow independently. Most inbox cleanup services fix today's mess. This one prevents tomorrow's.
Steps to complete
You share your email platform access and fill out a quick preference form (VIPs, response times, categories)
I audit your inbox, build the folder structure, filters, and reply templates, and document the triage SOP
I walk you through the system on a handoff call so you can run it or delegate it immediately
FAQ
Which email platforms do you work with?
Gmail, Outlook, and Zoho Mail. All three are fully supported.
Will you delete anything from my inbox?
Nothing gets deleted without your approval. Everything is organized and archived, not removed.
What happens after the setup, can you manage it ongoing?
Yes. The Premium tier includes 30 days of active inbox management after setup.
Purpose
BusinessIndustry
Agriculture, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Ecommerce, Education, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Government & Public Sector, Legal, Lifestyle, Manufacturing & Storage, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Real Estate, Religion & Spirituality, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, WellnessLanguage
EnglishWhat's included
| Service Tiers |
Starter
$25
|
Standard
$50
|
Advanced
$75
|
|---|---|---|---|
| Delivery Time | 2 days | 5 days | 7 days |
Number of Revisions | 2 | 3 | 4 |
Basic Photo Editing | |||
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | - | - | - |
Travel Planning |
Optional add-ons
You can add these on the next page.
Additional Revision
+$30
Additional Hour of Work
+$30Frequently asked questions
2 reviews
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GW
Giselle W.
May 14, 2026
100 Needed for Reading/Response Project - Alpha (May 2026)
Esther communicated clearly, worked efficiently, and was great to work with.
LD
Linda D.
Apr 5, 2026
Beta Testers Needed for Personal Financial Planning App (15-30 mins)
Thank you for your prompt and thoughtful feedback as a beta tester for Moola.
About Esther
Executive Virtual Assistant & Operations Manager | Inbox Zero - CRM
100%
Job Success
Enugu, Nigeria - 2:06 pm local time
I'm Esther, your Executive Virtual Assistant and Operations Manager with 5+ years in executive assistance and operations, working with founders and CEOs in SaaS, consulting, and real estate. I don't do task lists. I own categories, inbox, calendar, pipeline, process end to end, so the only decisions left on your desk are the ones only you can make.
What full ownership looks like:
✔️Inbox and email management: daily inbox zero, priority triage, replies drafted in your voice, and follow-up systems so nothing sits unanswered for two weeks again. (80–95% of inbox backlog typically cleared in the first 30 days.)
✔️Calendar and scheduling: multi-time-zone coordination, conflict resolution, travel logistics, and pre-call briefing notes so you walk into every meeting prepared. (Zero calendar conflicts maintained across multi-time-zone teams.)
✔️CRM and pipeline support: Lead tracking, contact hygiene, and re-engagement follow-ups across HubSpot, Salesforce, Zoho, and GoHighLevel, so no deal goes cold from an admin gap.
✔️SOPs and workflow automation: documented processes your team can run independently, automated in Zapier, Make, and n8n. (30–50% reduction in repetitive admin work once SOPs are live.)
✔️Project and operational oversight: task tracking and cross-team coordination in ClickUp, Asana, Notion, or Trello, with full visibility on what's moving and what needs you.
What makes this different: Most Executive Assistants keep you organized while they're online. I build the system so the organization doesn't depend on me being online SOPs, automations, and trackers that your team can run with or without me in the room.
Who I work with:
✔ Founders and CEOs managing fast-moving teams
✔ SaaS and tech startups
✔ Agencies and consulting firms
✔ Real estate and service-based businesses
✔ Remote and distributed teams
Tools I run daily: Google Workspace · Microsoft 365 · Notion · ClickUp · Asana ·Monday . HubSpot · Salesforce · Zoho · GoHighLevel · Zapier · Make · n8n
What makes this different: Most Executive Assistants keep you organized while they're online. I build the system so the organization doesn't depend on me being online, SOPs, automations, and trackers that your team can run with or without me in the room.
Who I work with:
✔ Founders and CEOs managing fast-moving teams
✔ SaaS and tech startups
✔ Agencies and consulting firms
✔ Real estate and service-based businesses
✔ Remote and distributed teams
Tools I run daily: Google Workspace · Microsoft 365 · Notion · ClickUp · Asana · Monday . HubSpot · Salesforce · Zoho · GoHighLevel · Zapier · Make · n8n
⭐⭐⭐⭐⭐ 5.0
"Esther communicated clearly, worked efficiently, and was great to work with."
Most clients feel their first fully structured day by day 7. Send me the biggest operational bottleneck in your business right now, I'll reply with how I'd approach it, usually within a few hours.
Steps for completing your project
After purchasing the project, send requirements so Esther can start the project.
Delivery time starts when Esther receives requirements from you.
Esther works on your project following the steps below.
Revisions may occur after the delivery date.
Client provides email platform access and completes preference form
I audit the inbox and map the current state, volume, patterns, and problem areas I build the folder structure, labels, filters, and smart rules inside the email platform I create reply templates and document the full triage SOP