You will get Patient Scheduling for Healthcare Practices
Project details
As a HIPAA certified Medical Virtual Assistant trained on TherapyNotes, I manage the full patient scheduling forvtelehealth and behavioral health practices, so your calendar stays full and your no show rate stays low.
This includes appointment booking, rescheduling, cancellations, waitlist management and provider calendar coordination across multiple clinicians. I handle patient facing scheduling communication (confirmations, reminders and reschedule requests) with the same tone and professionalism your patients expect from your practice.
My background combine clinical training (BSc Medical Biotechnology, prior laboratory and lecturing experience) with hands on EHR proficiency, so I understand clinical urgency, intake sequencing and why a missed reschedule can mean a missed treatment window.
Deliverables follow a documented SOP refined through real TherapyNotes workflows: intake to booking sequencing, calendar audits and communication templates for confirmations, reminders and rescheduling.
You get consistency from day one, not a learning curve.
This includes appointment booking, rescheduling, cancellations, waitlist management and provider calendar coordination across multiple clinicians. I handle patient facing scheduling communication (confirmations, reminders and reschedule requests) with the same tone and professionalism your patients expect from your practice.
My background combine clinical training (BSc Medical Biotechnology, prior laboratory and lecturing experience) with hands on EHR proficiency, so I understand clinical urgency, intake sequencing and why a missed reschedule can mean a missed treatment window.
Deliverables follow a documented SOP refined through real TherapyNotes workflows: intake to booking sequencing, calendar audits and communication templates for confirmations, reminders and rescheduling.
You get consistency from day one, not a learning curve.
Purpose
BusinessIndustry
Medical & PharmaceuticalLanguage
EnglishWhat's included
| Service Tiers |
Starter
$65
|
Standard
$195
|
Advanced
$390
|
|---|---|---|---|
| Delivery Time | 3 days | 5 days | 7 days |
Frequently asked questions
About Vallarie
Medical Virtual Assistant| EHR, Scheduling| Patient Care Coordinator
Eldoret, Kenya - 8:13 pm local time
Need a Medical Virtual Assistant who understands EHR, insurance and patient workflows from a clinical foundation, not a generic admin background? Let's talk.
I'm trained specifically for medical practice support, with hands on simulation experience in patient intake, appointment scheduling, insurance verification, EHR management and prior authorization.
My background in BSc Medical Biotechnology and HIPAA certified Medical VA training mean I understand the medical context behind every task, not just the paperwork.
Here's what working together looks like:
Patient Onboarding & Scheduling.
Smooth intake, accurate records and a calendar that runs without double bookings or last minute no shows.
Insurance Verification.
Coverage confirmed before the appointment, so your front desk isn't dealing with eligibility issues mid visit.
Prior Authorization.
Full cycle submission and follow up, using payer specific checklists to reduce delays and missed deadlines.
EHR Inbox & Documentation Management. Timely, accurate handling of patient messages and chart updates, keeping your inbox from backlog.
EHR platforms I work in:
OptiMantra
SimplePractice
PracticeQ
TherapyNotes
Healthie
I work as a dedicated practice partner. One point of contact, consistent workflows, no split attention across clients.
Available 30+ hours a week across US time zones and open to a paid trial case before a longer engagement.
If your front desk is drowning in appointment scheduling, insurance verification or documentation, send me a message with your EHR and what's piling up. I'll show you how I'd handle it.
Steps for completing your project
After purchasing the project, send requirements so Vallarie can start the project.
Delivery time starts when Vallarie receives requirements from you.
Vallarie works on your project following the steps below.
Revisions may occur after the delivery date.
Calendar and workflow audit
I review current scheduling setup, provider availability rules and existing booking patterns to identify gaps or inefficiencies before making changes.
Scheduling system setup
I configure or adjust appointment types, provider calendars and recurring slots to match your practice actual workflow and patient volume.