You will get Administrative Support – Email & Calendar Management
Project details
I don’t just organise your inbox, I create systems that save you 10+ hours weekly. With clients served, my signature ‘Zero Inbox Method’ ensures you never miss important emails again. Additionally, I include a complimentary 15-minute training session to help you stay empowered.
Purpose
BusinessIndustry
Agriculture, Animals & Pets, Architecture & Interior Design, Arts & Design, Audio Services, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cryptocurrency & Blockchain, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Gaming, Government & Public Sector, Legal, Lifestyle, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Photography, Real Estate, Religion & Spirituality, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$30
|
Standard
$80
|
Advanced
$150
|
|---|---|---|---|
| Delivery Time | 1 day | 3 days | 7 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 3 | 5 | 5 |
Basic Photo Editing | |||
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | - | - | - |
Travel Planning | - | - | - |
Frequently asked questions
3 reviews
(2)
(1)
(0)
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(0)
JO
Jeremiah O.
Jul 29, 2025
Using Upwork required me to have additional grit and resilience, but it was worth it. The process of searching for a Freelancer, engaging them and communication ensured a topnotch service delivery.
BK
Brett K.
Oct 3, 2025
Administrative Assistant (Asst. Sales Copy & Power Point)
PD
Paula D.
Oct 3, 2025
Meditation/visualization Experiment Participant
JO
Jeremiah O.
Jul 29, 2025
You will get Professional Administrative Support – Email & Calendar Management
Using Upwork required me to have additional grit and resilience, but it was worth it. The process of searching for a Freelancer, engaging them and communication ensured a topnotch service delivery.
About Maria
Executive & Personal Assistant | AI Automation Specialist
67%
Job Success
Agege, Nigeria - 11:34 am local time
## Why Clients Choose Me
I go beyond basic task handling, I anticipate challenges, optimize processes, and implement AI-powered systems that enhance efficiency and scalability. With a proven track record supporting founders, coaches, and high-growth businesses, I deliver proactive solutions that prevent bottlenecks and drive seamless operations without micromanagement.
## Core Services
# Executive & Personal Assistance
* Comprehensive email management and inbox optimization (Gmail, Outlook)
* Advanced calendar coordination, including conflict resolution and scheduling (Google Calendar, Calendly)
* Travel planning, itinerary management, and expense reconciliation
* Professional document creation, editing, proofreading, and presentation design (PowerPoint, Google Slides)
* Client relationship coordination, including onboarding, follow-ups, and personalized support
# AI Automation & Workflow Optimization
* Designing and implementing custom automations using n8n, Zapier, Make (Integromat), and Airtable to eliminate repetitive tasks
* Building intelligent systems for task tracking, reminders, and data flows in ClickUp, Asana, Monday, and Notion
* Integrating AI tools for smart notifications, data analysis, and process enhancements in Google Workspace and Microsoft 365
* Creating automated reporting dashboards and KPI trackers in Google Sheets/Excel for real-time insights
* Streamlining personal and executive workflows with AI-assisted tools like Loom for quick updates and Slack/Teams for seamless communication
# Who I Work Best With
* Founders and Startups: Needing a trusted executive assistant to handle daily operations while automating growth processes
* Coaches and Consultants: Seeking personalized support for client management and AI-optimized scheduling
* SaaS Leaders: Looking for AI-driven automation to scale administrative tasks efficiently
* High-Achieving executives & Professionals: Who value a detail-oriented partner to manage personal and business demands with minimal oversight
## My Approach
I prioritize proactive, intelligent assistance tailored to your unique needs. By deeply understanding your goals, I integrate AI automation to create self-sustaining systems that evolve with your business. Expect clear, concise communication, zero follow-ups required, and deliverables that exceed expectations, always with a focus on efficiency and results.
## Tools I'm Proficient In
* Project & Workflow: ClickUp, Asana, Monday, Notion, Trello
* AI Automation: n8n, Zapier, Airtable
* Productivity Suites: Google Workspace, Microsoft 365, Calendly, Loom
* Communication: Slack, Microsoft Teams, Zoom, Google Meet
## What Clients Say
"Maria transformed my chaotic schedule into a streamlined powerhouse. Her AI automations saved me 25 hours weekly, letting me focus on coaching breakthroughs."
"With Maria's executive support and smart workflows, my startup operations run autonomously, it's like having an extra brain on the team."
## Ready to Elevate Your Efficiency?
If you're a founder or coach overwhelmed by admin but ready to leverage executive assistance and AI automation for sustainable growth, let's collaborate. I'm committed to your success and available for long-term partnerships.
* Available: 100+ hours per month (flexible alongside my part-time role)
* Response Time: Within 2 hours during business hours
* Time Zone: UTC+01:00 (WAT, flexible for US, UK, AU clients)
Click "Invite to Job" or message me to discuss how I can customize my support for your needs. Looking forward to helping you thrive!
Steps for completing your project
After purchasing the project, send requirements so Maria can start the project.
Delivery time starts when Maria receives requirements from you.
Maria works on your project following the steps below.
Revisions may occur after the delivery date.
Step 1: Initial Consultation (15 mins call/via Upwork messages)
Discuss your pain points (e.g., inbox chaos, scheduling conflicts). Confirm access details (I use secure screen-sharing or masked passwords).
Step 2: Setup & Organization
Create email filters/labels (Gmail/Outlook). Set up calendar rules (e.g., buffer times between meetings)