You will get an AI-Powered Executive Assistant for Operations & Admin Support
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Top Rated
Project details
Why hire a typical assistant when you can hire a Systems Partner?
With over 770+ hours of proven results on Upwork, I specialize in reclaiming time for busy founders by bridging the gap between traditional Executive Support and AI-driven productivity.
What sets this project apart:
Systems Over Tasks: I don’t just "check boxes." I build automated workflows and integrated systems (Notion/Zapier/AI) that reduce your management workload by 40% or more.
Proactive Ownership: I stay two steps ahead, managing your "Inbox Zero," complex scheduling, and operations so you can focus on high-level strategy.
The AI Edge: I leverage ChatGPT-4 and advanced automation to handle repetitive admin, ensuring you get premium-tier output in a fraction of the time.
I am highly responsive, proactive, and committed to operational excellence. Let’s stop your manual admin and start scaling your business.
With over 770+ hours of proven results on Upwork, I specialize in reclaiming time for busy founders by bridging the gap between traditional Executive Support and AI-driven productivity.
What sets this project apart:
Systems Over Tasks: I don’t just "check boxes." I build automated workflows and integrated systems (Notion/Zapier/AI) that reduce your management workload by 40% or more.
Proactive Ownership: I stay two steps ahead, managing your "Inbox Zero," complex scheduling, and operations so you can focus on high-level strategy.
The AI Edge: I leverage ChatGPT-4 and advanced automation to handle repetitive admin, ensuring you get premium-tier output in a fraction of the time.
I am highly responsive, proactive, and committed to operational excellence. Let’s stop your manual admin and start scaling your business.
Purpose
BusinessIndustry
Business Services & Consulting, Ecommerce, Financial Services, Marketing & Advertising, Media & Entertainment, Real Estate, Software, TelecommunicationsLanguage
EnglishWhat's included
| Service Tiers |
Starter
$35
|
Standard
$125
|
Advanced
$275
|
|---|---|---|---|
| Delivery Time | 2 days | 4 days | 7 days |
Frequently asked questions
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David I.
Mar 24, 2026
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Audrey H.
Jan 22, 2026
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Micere is exceptional. Understands the project quickly and brings innovative and original ideas to the project that improve on my own thoughts. Would be a pleasure to work with her again.
BM
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May 2, 2025
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Mark M.
Jan 25, 2025
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Doreen was diligent and communicated well during our work together. I am happy with the results and outcomes and would recommend her.
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Thibault G.
Apr 6, 2024
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About Micere Doreen
Executive Assistant | Operations & Systems Specialist
100%
Job Success
Nairobi, Kenya - 5:41 am local time
I help business owners, executives, consultants, and growing teams create structure, improve workflows, and manage the day-to-day operations that keep work moving forward. Whether it's coordinating priorities, managing client onboarding, maintaining CRM systems, building workflows in Notion, or automating repetitive processes, I help businesses operate more efficiently and stay organized as they grow.
With 5+ years of experience supporting executives, founders, consultants, and remote teams, I bring a combination of executive support, operations management, systems thinking, workflow automation, and community management.
Here's how I can help:
✅ Executive Support
• Calendar and inbox management
• Meeting preparation and follow-ups
• Executive communications
• Research and briefing documents
• Travel coordination and logistics
✅ Operations & Systems
• Notion workspace setup and optimization
• Business operating systems
• SOP creation and process documentation
• Project and task management
• CRM management and pipeline tracking
• Workflow improvement and process optimization
✅ Automation & AI Workflows
• Zapier automations
• Automated lead capture and follow-ups
• AI-assisted workflows using ChatGPT and Claude
• Meeting summaries and action-item tracking
• Google Workspace automation
✅ Client Onboarding & Business Support
• Lead management and follow-up
• Contract and proposal coordination
• Client onboarding workflows
• Payment tracking and administrative support
✅ Community & Content Support
• LinkedIn community management
• Community engagement and moderation
• Content scheduling and publishing
Selected Projects & Experience
• Managed executive operations for a consulting business, overseeing CRM updates, meeting preparation, follow-ups, client onboarding, sales support, and operational coordination.
• Built a Notion and Zapier lead management system that automatically captured, categorized, and organized incoming leads, reducing manual administration and improving lead visibility.
• Designed operational systems for a logistics company, including project tracking dashboards, onboarding workflows, SOP documentation, and executive reporting processes.
• Managed the client activation process from contract generation and payment collection through kickoff scheduling and onboarding.
• Supported executives across multiple time zones by coordinating schedules, communications, travel logistics, and meeting preparation.
• Built Notion workspaces, CRM systems, operational dashboards, and workflow management solutions to centralize information and improve team efficiency.
• Managed LinkedIn content publishing, community engagement, prospect outreach, and reporting to support business development efforts.
Whether you need a reliable Executive Assistant, operations support, or someone to build and maintain the systems behind your business, I can help create structure, improve efficiency, and keep operations running smoothly.
Steps for completing your project
After purchasing the project, send requirements so Micere Doreen can start the project.
Delivery time starts when Micere Doreen receives requirements from you.
Micere Doreen works on your project following the steps below.
Revisions may occur after the delivery date.
Discovery & Tech Onboarding Description
I start by reviewing your requirements and the specific bottlenecks you've identified. I'll secure access to necessary tools (Notion, CRM, Email) via secure sharing and perform a quick audit of your current workflows to see where AI can save us time.
System Setup & Priority Execution Description
I organize tasks. I’ll set up a project tracker (if you don't have one) and begin executing your top-priority tasks immediately. This is where I implement "Inbox Zero" or clean up your calendar to give you instant breathing room.