You will get Project Coordination & Administrative Support
Project details
Keep your projects organized without having to chase every task, deadline, update, or follow-up yourself.
I provide dependable Project Coordination & Administrative Support to help executives and teams stay organized across ongoing projects and business initiatives.
I can support task and deadline tracking, project documentation, stakeholder communication, follow-ups, status updates, and administrative coordination.
Whether you need help maintaining a project tracker, coordinating with stakeholders, following up on outstanding tasks, preparing progress updates, or keeping project documentation organized, I work within your existing tools and processes to provide consistent administrative support.
My approach is simple: organize the details, keep communication moving, follow up on outstanding items, and help keep you informed without requiring constant supervision.
I’m comfortable working with ClickUp, Asana, Monday, Notion, Microsoft 365, Trello, and other business productivity tools, and I’m quick to learn new systems and workflows.
The goal is straightforward: less time spent chasing details and a clearer view of what’s happening, what’s next, and what still needs attention
I provide dependable Project Coordination & Administrative Support to help executives and teams stay organized across ongoing projects and business initiatives.
I can support task and deadline tracking, project documentation, stakeholder communication, follow-ups, status updates, and administrative coordination.
Whether you need help maintaining a project tracker, coordinating with stakeholders, following up on outstanding tasks, preparing progress updates, or keeping project documentation organized, I work within your existing tools and processes to provide consistent administrative support.
My approach is simple: organize the details, keep communication moving, follow up on outstanding items, and help keep you informed without requiring constant supervision.
I’m comfortable working with ClickUp, Asana, Monday, Notion, Microsoft 365, Trello, and other business productivity tools, and I’m quick to learn new systems and workflows.
The goal is straightforward: less time spent chasing details and a clearer view of what’s happening, what’s next, and what still needs attention
Purpose
BusinessIndustry
Business Services & Consulting, Construction, Ecommerce, Education, Gaming, Real Estate, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$30
|
Standard
$65
|
Advanced
$120
|
|---|---|---|---|
| Delivery Time | 2 days | 3 days | 5 days |
Number of Revisions | 1 | 2 | 2 |
Number of Hours of Work | 2 | 4 | 6 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | - | - |
Formatting & Clean Up | - | - | - |
Project Management Support | - | - | - |
Travel Planning | - | - | - |
Optional add-ons
You can add these on the next page.
Additional Task / Follow-Up Coordination
+$20
Additional Stakeholder Coordination
+$20
Additional Status Update
+$20Frequently asked questions
55 reviews
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BH
Babul H.
Nov 18, 2025
Executive assistant to CEO
SJ
Sonali J.
May 21, 2025
Virtual Assistant for Project Coordination, Freelancer Management & Hiring Support
Babul is a patient listener.
MG
Marko G.
May 4, 2025
Support
AR
Al R.
Mar 31, 2025
Personal / executive assistant
LW
Laylajoy W.
Jun 26, 2024
India Virtual Assistant
Great
About Babul
Executive Assistant | CEO & Founder Support | Executive Operations
100%
Job Success
Guwahati, India - 2:40 am local time
⭐ Top Rated | 100% JSS | 84 Completed Jobs | 8+ Years on Upwork
𝗠𝘆 𝗿𝗼𝗹𝗲 𝗶𝘀 𝘀𝗶𝗺𝗽𝗹𝗲: 𝗺𝗮𝗸𝗲 𝘆𝗼𝘂𝗿 𝗱𝗮𝘆 𝗲𝗮𝘀𝗶𝗲𝗿. Your calendar stays organized, your inbox stays under control, meetings are coordinated, projects stay on track, documents are prepared, travel is arranged, priorities are tracked, and follow-ups happen — with professionalism, discretion, and confidentiality.
I've supported CEOs across real estate, e-commerce, consulting, and wellness, working with international teams across multiple time zones.
Most recently, I spent nearly 3 years as the Executive Assistant to the CEO of an international real estate firm, working closely with him to support executive priorities and coordinate a portfolio of 100+ projects across 6 continents. I was promoted from Executive Assistant to Senior Executive Assistant within 8 months based on performance.
As the CEO’s trusted right-hand partner and primary liaison, I supported communication, meetings, operations, projects, and follow-through across multiple departments, while reducing the CEO’s administrative workload by 80% and helping recover 10+ hours of leadership focus time each week.
𝗛𝗼𝘄 𝗜 𝗖𝗮𝗻 𝗦𝘂𝗽𝗽𝗼𝗿𝘁 𝗬𝗼𝘂
𝗘𝘅𝗲𝗰𝘂𝘁𝗶𝘃𝗲 𝗦𝘂𝗽𝗽𝗼𝗿𝘁 & 𝗩𝗶𝗿𝘁𝘂𝗮𝗹 𝗔𝘀𝘀𝗶𝘀𝘁𝗮𝗻𝗰𝗲
I provide Executive Support, Virtual Assistance, and Administrative Support to CEOs, founders, and C-suite executives.
▸ Executive & Administrative Support for CEOs, Founders & C-suite Executives
▸ Calendar Management & Scheduling across multiple time zones
▸ Email & Inbox Management, including triage, filtering & prioritization
▸ Meeting Coordination, Agendas, Briefing Documents & Meeting Minutes
▸ Action Items, Task Creation & Follow-up Tracking
▸ Executive Communication & Draft Correspondence
▸ CEO Liaison, Point-of-Contact & Stakeholder Coordination
▸ International Travel Planning & Itinerary Management
▸ Executive Documentation & Confidential Information Management
▸ AI-Assisted Research, Writing & Productivity Support
𝗢𝗽𝗲𝗿𝗮𝘁𝗶𝗼𝗻𝘀 & 𝗣𝗿𝗼𝗷𝗲𝗰𝘁 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁 𝗦𝘂𝗽𝗽𝗼𝗿𝘁
I support executives and teams with project coordination, task tracking, operations, and business support.
▸ Project Coordination & Task Management
▸ Timeline, Milestone & Deliverable Tracking
▸ Project Trackers, Task Boards, Status Reporting & Progress Tracking
▸ CRM Data Entry & Database Management
▸ Business Research, SOP & Process Documentation
▸ Cross-Functional Coordination & Stakeholder Follow-Up
▸ Executive Operations, Workflow Optimization & Business Support
▸ Support with New Processes, Tools & Business Initiatives
▸ ClickUp • Asana • Microsoft 365 • Notion • Monday • Trello
𝗔𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗶𝘃𝗲 𝗦𝘂𝗽𝗽𝗼𝗿𝘁, 𝗥𝗲𝘀𝗲𝗮𝗿𝗰𝗵 & 𝗗𝗮𝘁𝗮 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁
▸ Executive, Virtual & Personal Assistant Support
▸ Business, Corporate & Personal Administration
▸ CRM, File, Record & Document Management
▸ Reports, Spreadsheets, Business Documents & Executive Summaries
▸ Presentations & Investor Pitch Decks
▸ Online & Market Research
▸ Data Entry & Data Collection
▸ Business Writing, Copywriting & Corporate Documentation
▸ E-commerce Support (Amazon & eBay)
▸ Digital Marketing, Social Media & SEO Content Support
𝗧𝗼𝗼𝗹𝘀, 𝗣𝗹𝗮𝘁𝗳𝗼𝗿𝗺𝘀 & 𝗔𝗜
𝗠𝗶𝗰𝗿𝗼𝘀𝗼𝗳𝘁: Microsoft 365 • Outlook • Excel • PowerPoint • Teams • Copilot
𝗚𝗼𝗼𝗴𝗹𝗲: Google Workspace • Calendar • Gmail • Sheets • Docs • Slides • Gemini
𝗣𝗿𝗼𝗷𝗲𝗰𝘁 & 𝗣𝗿𝗼𝗱𝘂𝗰𝘁𝗶𝘃𝗶𝘁𝘆: ClickUp • Notion • Monday • Trello
𝗖𝗼𝗺𝗺𝘂𝗻𝗶𝗰𝗮𝘁𝗶𝗼𝗻: Zoom • Slack • Calendly
𝗗𝗲𝘀𝗶𝗴𝗻: Canva
𝗔𝗜: ChatGPT • Claude • Microsoft Copilot • n8n
Quick to learn and confidently use new software, AI tools, and business applications to adapt to evolving executive and administrative needs.
𝗪𝗵𝘆 𝗖𝗹𝗶𝗲𝗻𝘁𝘀 𝗖𝗵𝗼𝗼𝘀𝗲 𝗠𝗲
✔ Proven Track Record: 100% JSS, 84 completed projects, 8+ years on Upwork.
✔ CEO Support: 3+ years of direct CEO support as a Senior Executive Assistant.
✔ Professional Communication: BA (Honours) in English Literature with strong written and verbal English.
✔ Executive Confidentiality: Trusted with sensitive executive and business information.
✔ Global Support: Experienced supporting international teams across multiple time zones.
✔ Adaptability: Quick to learn new software, AI tools, and business applications.
I bring the organization, discretion, communication, and proactive support executives need to stay focused on the work that matters most.
If you’re looking for an Executive Assistant who communicates proactively, stays organized, handles the details, and makes your day easier, let’s talk.
📩 Click “Invite” or send me a message to discuss how I can support you.
Steps for completing your project
After purchasing the project, send requirements so Babul can start the project.
Delivery time starts when Babul receives requirements from you.
Babul works on your project following the steps below.
Revisions may occur after the delivery date.
Review & Organize
I’ll review the project information, priorities, tasks, deadlines, stakeholders, and existing documentation to understand how everything is organized.
Set Up Tracking
I’ll organize tasks, deadlines, owners, deliverables, and follow-ups in the provided project tracker or system.